Current Vacancies at NACOSA

The key performance areas of the role are:

• Day to day office support and administration assistance to two Programme Specialists and programme team
• Assist with procurement administration, including obtaining quotes from suppliers for programme related services, submitting invoices to finance
• Assist with transporting supplies, equipment, commodities, and collection of documents from the field
• Maintain programme team calendar of events, key meetings; training calendar
• Supply chain monitoring of key commodities for programme interventions.
• Assist with locating venues for implementation sessions within selected communities.
• Assist with keeping a logbook register (refreshments being disbursed to participants, disbursement of airtime or data to the programme team)
• Develop and maintain a network of working level external contacts
• Liaison with third parties (i.e. caterers, venues) as required
• Assemble materials (stationery, printing, etc.) for meetings and trainings
• Document management and filing, including electronic filing on central database
• Maintain office supplies and equipment inventory as required
• Maintain administrative records including meeting minutes and reports
• Ad-hoc duties as required by the project

Requirements

Required Qualifications and Experience

• Matric certificate or equivalent NQF qualification.
• An Office/Business Administration Certificate or Diploma would be a strong recommendation.
• Minimum of 2 years Administrative and / or PA experience.
• Strong computer knowledge (Excel, Word and PowerPoint, E-mails, Internet).
• Previous experience arranging flight bookings, finance admin, procurement, and training logistics.
• Be fully conversant in spoken and written English and be able to communicate at ease with all levels of staff and clients.
• Experience working in NGO/NPO field will be advantageous
• Strong attention to detail and meticulous organisational skills.
• Valid driver’s license and own vehicle  

Skills and attributes:

• Sound interpersonal relations and professional customer service orientation
• Ability to multi-task, prioritize effectively and work under pressure.
• Attention to details.
• Strong organisational and problem-solving skills

CLOSING DATE-25 May 2023

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The duties and responsibilities of the role will include but not limited to:

• Action any reports / defaults given by drivers.
• Manage dealer and supplier relationships, maintaining warranty claims, maintenance & service plans.
• Ensure all procedures are followed as per the Company Policy Manual
• Ensure preventative, predictive & corrective maintenance measures are in place and adhered to
• Ensure that road worthy for vehicles is done.
• Comply with & impliment all NACOSA fleet and driving policies and procedures
• Maintain and submit a weekly vehicle report to monitor services, licenses and roadworthy
• Assist with license renewals, re-registration and other documentation required for fleet
• Maintain tracking system by updating vehicle information
• Inspects vehicle and equipment for safety, efficiency of operation, and appearance
• Ensure cleanliness and good running order of all vehicles in coordination with other fleet staff.
• Regular visits to fleet outside your location as agreed with the Fleet Manager.
• Submit, monitor & resolve accident claims with Insurance

Requirements

Requirements:

• Matric certificate or equivalent NQF qualification (Post matric qualification will be advantages)
• 3 years proven experience as fleet officer.
• Excellent organizational and leadership skills
• Good analytical/critical thinking
• Good knowledge of vehicles and fleet maintenance
• Computer literate
• Good command of written and spoken English
• Valid unendorsed Code C1 driver’s license (non-negotiable)
• Clear criminal record   

CLOSING DATE- 1 June 2023