Administrator at Broll

POSITION PURPOSE

Responsible for a variety of Department clerical duties and support functions.  Completes basic word processing and filing tasks.  Provides miscellaneous assistance as required.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for the effective performance of all assigned clerical and support functions.

• General Office Administration:-
• Uploading documents onto BOL
• Collection of annual Turnover Certificates
• Uploading turnovers on BOL (where applicable)
• Photocopying leases and other documents
• Assists with special projects as assigned.
• Typing of correspondence
• Bar-coding of leases
• Overseeing and controlling the filing of original leases and other lease documentation

Assumes responsibility for establishing and maintaining effective communication and coordination with area staff and management.

• Keeps management informed of area activities and of any significant problems.

Assumes responsibility for related duties as required or assigned.

• Runs errands as requested.
• Ensures that work area is clean, secure, and well maintained

PERFORMANCE MEASUREMENTS

• Clerical support functions are performed accurately and timely.
• Good working relations exist with area staff. Assistance is provided as needed.  Effective coordination and cooperation exists.
• Management is appropriately informed of area activities.

QUALIFICATIONS

Education/Certification:     

• Matric.

Required Knowledge:          

• Knowledge of basic Department structure and work and information flow.

Experience Required:          

• General office experience with a minimum of 3 years working experience

Skills/Abilities:                    

• Well organised.                                               
• Good interpersonal and public relations skills.                                               
• Cooperative and willing to assist others.                                               
• Must be computer literate (Emails / Excel / Word