Administrator: Bursaries at Services Seta

Description

General Administrative Services

• Efficient administration of the Unit
• Take enquiries from internal and external clients
• Maintain records and ensure compliance to policies and procedures
• Take minutes of meeting and collate all minutes meetings
• Provide assistance with agenda compilation
• Ensure that changes to scheduled meetings are communicated timeously to all stakeholders
• Independently manage meeting logistics
• Follow up on meeting outcomes
• Make sure that all hotels and travel arrangements are on track and arranged as requested
• Distribute relevant information to stakeholders
• Assist with reporting to statutory bodies on the statutory obligations of the business unit
• Capturing of data as per the requirements of the business unit 

Processing of Bursary Applications

• Comply with policies and procedures
• Maintenance of student files and database, ensuring data integrity
• Process bursary applications
• Provide assistance in administering student budgets and reimbursements
• Verify all student documents and information
• Provide assistance in liaising with study institutions regarding student accounts and results
• Handle and escalate student queries (administrative & financial) & follow-ups
• Follow up on academic progress of bursars

Support the Optimisation of the Unit

• Provide day-to-day administrative tasks related to the achievement of work plans in the Unit
• Collate and file indicators for POP in the Unit
• Track and record survey returns
• Populate reports and submitted in time, in the right format, and accurate

Requirements

• National Senior Certificate, at a minimum NQF 4
• National Diploma or equivalent qualification (NQF level 6) in Administration or Business Administration or Project Management or related field is required
• At least 1 year experience in an administrative role
• Proven knowledge of MS Office (Word, Excel, PowerPoint)