Administrator - Corporate Solutions at JTC Group

Purpose of Job
The role is to administer and provide Company Secretarial services, with support, to a client portfolio in order to ensure the structures within the portfolio meet all statutory obligations and adhere to all relevant legislation. The purpose of the role is to act as a first reviewer of legal contracts and other documentation and prepare them for signature, following the internal JTC processes.
The employee will be required to act as the first point of contact for clients, intermediaries and colleagues in other jurisdictions.
The role will require the employee to develop an understanding of company structures and fund structures and develop an understanding of the principles of corporate governance and apply these principles as transactions arise.

Main Responsibilities and Duties
The role is to provide administrative support to the wider Private Equity team, through attending to daily tasks on an assigned portfolio of clients, where the employee will be the main point of contact for internal and external stakeholders on portfolio

• Prepare documentation for signature, through identification of key risks and mitigants
• Organize and attend board meetings
• Take and draft minutes following board meetings
• Ensure filing deadlines are met
• Maintain statutory records, as required by the relevant legislation
• Updating and maintaining board meeting calendars and schedules
• Build relationships with clients and intermediaries
• Any other ad hoc administrative tasks required to support the team
• Follow processes and procedures, working according to set quality standards and controls
• Company and trust registration
• Attend to statutory requirements and maintenance of companies, trust and funds
• Prepare and arrange board/trustee/shareholder meetings, including facilities to support such meetings
• Prepare and distribute shareholder notices
• Prepare and arrange resolutions or minutes as required
• Prepare and arrange for minutes and agreements to be signed
• Prepare and ensure changes to offering documents are adopted and longed in line with regulatory guidelines and requirements
• Manage anti-money laundering queries
• Meet personal and team targets as the needs arise
• Maintains a strong work ethic and is diligent, self-sufficient, proactive, honest, professional, flexible and contributes towards ahigh team morale

Essential Requirements

• Relevant legal qualification (LLB)
• 1-2 years experience in an administrative role, in financial services or law
• Direct communications with external parties and intermediaries
• Organizational skills and ability to coordinate external parties
• Report writing (drafting and formatting thereof)
• Ability to think critically and interpret information from a number of sources
• Knowledge of Microsoft packages, including Excel, Outlook and Word
• Ability to type and prepare minutes of Board meetings
• A basic understanding of Company Law
• Excellent attention to detail and accuracy

The successful candidate will have:          

• At least 1 – 3 years current practical and relevant experience, within the corporate, legal, fiduciary, fund and trust services (or relevant equivalent) legal sector, with a strong and sound knowledge of the administration, co-ordination and servicing clients within the company secretarial (or relevant equivalent) field
• Meticulous attention to detail, quality conscious and understand accountability, maintains a high-level of responsibility and is adaptable
• Has excellent computer typing skills, with the ability to learn and take initiative
• Workable and basic understanding of Corporate Secretarial software and general and niche company secretarial administration
• Workable knowledge of acting in the best interest of the Company and can display a basic to intermediate sound knowledge of Company law across various local and foreign jurisdiction generally
• Working knowledge and experience in operational requirements such as AML, FATCA, FICS, CRS, OECD and PEP’s – will be an advantage
• Has the ability to work in a team as well as independently as the need arises
• Sound planning skills, strong verbal and written communication and can effectively diarise and plan with attention to detail.
• An understanding of delivering within core deadlines and is able to discern urgency and work under pressure