Administrator: Creditors at merSETA

Purpose

• To prepare and process creditors documentation and prepare monthly creditors reconciliations timely, accurately and in accordance to policies, procedures and regulations.

Duties: 
The duties include but are not limited to the following:

•  Process creditors invoices on a weekly basis ensuring timely, accurate completion whilst adhering to standard operating procedures
•  Create and maintain a purchase order log to ensure successful monitoring of processing of purchase orders
•  Prepare and maintain the finance document tracker to ensure timely submission to the Supply Chain department leaving no omissions
•  Prepare monthly reconciliations to verify successful and timely payments to creditors without any omissions
•  Identify accruals to be raised at the end of every reporting period and submit to specialist
•  Prepare journals for adjustments to creditors accounts when required
•  Review submissions from merSETA, departments ensure compliance with the following: correct signatures, correct account allocation and accurate dates, sufficient available budget and invoice date stamped, payment milestone and commitment schedule submitted where applicable
•  Once checked submit to Specialist for review before forwarding invoices to the Supply Chain department to generate purchase orders
•  Provide proof of payment to external stakeholders at the end of each payment run
•  Follow up with internal and external stakeholders on outstanding queries and required documents, resolving any arising issues
•  Maintain the vendor master listing, verify accurate details, national treasury framework registration, VAT registration, and valid CSD Reports
•  Process manual payments for debit orders done through the merSETA, bank account
•  Prepare and process petty cash documentation for regional offices ensure compliance to procedure
•  Track credit card expenses to ensure timely clearance of transactions
•  Provide HR with the staff training expenditure within a specific period
•  Conduct monthly straight-line reconciliations to ensure landlords are paid in accordance with lease contracts
•  Explain processes and provide required information to internal and external Auditors
•  Sound, effective, and efficient administration of all records and information including to enable easy accessibility, accuracy, and comprehensiveness of information.

Qualities, experience, knowledge and skills required:

•  NQF Level 6 qualification in Finance, Accountancy, Bookkeeping, Financial Management, Cost and Management, Internal Auditing, Taxation, Accounting Sciences or Related field
•  A minimum of 1 year experience in a Creditors Administration role
•  Computer Literacy with solid knowledge of Excel, MS Word, Power Point and Outlook
•  Attention to detail
•  A high level of attention to detail
•  Able to operate in a confidential environment
•  Excellent planning, organising and coordination skills
•  Be able to work without supervision and under tight time frames