Administrator Delmas at Omnia (Pty) LTD

Full Job Description

Overview

• Receive daily delivery notes from the operations to verify stock transfers from the plants/sites
• Reconciliation of stock count figures as required and issue/sold on a weekly /monthly basis
• Captures data and reconciles the inbound, outbound, and stock on hand figures to balance variables.
• Completes the weekly Inventory Report as well as Variance Report.

Qualifications

• Grade 12 or equivalent
• Administration certificate / Diploma

Experience

• 3-5 years of experience in fleet administration activities.
• Hands-on experience on transaction systems, Preferably AX.

Duties
Invoicing:

• Create quotations for customer purchase orders
• Receives Purchase Requisition from the customers.
• Verify information on loading sheets / delivery notes balance
• Create sales order on AX for the delivery to enable Head Office to do the billing of the customer.
• Uploading supporting documents for the sales orders
• Filing of documents in an organised manner.
• Transacting on Third party systems (Ariba/Coupa)

Procurement:

• Performing the administration of all purchases made by the operations.
• Ensures that the PR is duly authorised, material specifications are correct, cost codes are correct, and that the documentation is otherwise in order. In the event of incorrect cost codes,

will make the necessary correction

• Enter the order detail on AX so that a Purchase Order can be generated for suppliers
• Ensure that the order is entered on to AX and monitor the approval thereof.
• Ensures that the PR is tied up with the order batch (including the quote, printed order, delivery note, invoice, statement).
• Ensures that invoices are in order and correct and have all applicable information (BME’s VAT number and correct address etc.).
• Upload all signed supporting documents
• Follow up on overdue payments to suppliers

General Administration:

• Filing.
• Archiving of old documents.
• Keeping files up to date and in a neat order.
• Performing problem solving duties when customers have queries relating to invoicing of delivery notes.
• Ad-hock tasks requested by managers
• Assisting with head office requests on site information required
• Assisting with booking of medical and induction training.

Stock Administration:

• Receive daily delivery notes from the operations to verify stock transfers from the plants/sites
• Reconciliation of stock count figures as required and issue/sold on a weekly /monthly basis
• Captures data and reconciles the inbound, outbound, and stock on hand figures to balance variables.
• Completes the weekly Inventory Report as well as Variance Report.

Job Competencies

• Ability to meet strict daily processing and administrative targets
• Good organizational, administrative, planning & co-ordinating skills
• Good verbal and communication skills
• Assertive