Administrator: Legal (Pretoria) at City Property Administration (Pty) Ltd

Description
The purpose of the job is to assist the legal department with administrative tasks: 

• Prepare / Invoices / Statements / Budget Report.  
• Booking of meeting & meeting venues.  
• Responsible for other projects e.g social events, community projects, office events – as requested.  
• Manage Filling room.  
• Effective and timeously addressing queries and resolve problems, this applies to both internal and external customers.  
• Ensure effective communication with internal and external customers.  
• Print, compile and produce delegate letters / files / booklets and materials according to agreed client standard.  
• File procedures - file and retrieve all documents.  
• Open litigation files and update status on MDA.  
•  Updating the legal library of Acts & rules of various legislation.  
• Prepare ad hoc payments.  
• Assist the Internal Auditing department with Admin work.

Working conditions:

• Mostly Office Based. Limited Travelling will be required.

Requirements
 Qualifications & Experience:

• Matric Certificate required.
• At least ONE years’ experience in administrative functions required

Skills & Knowledge Required:

• MS Word / MS Office / MS Excel  

Personal Attributes:

• Problem solving – find solutions when emotions are involved.
• Reality testing – be objective; see things as they really are.
• Impulse control – resist or delay impulse to act.
• Flexibility – adapting emotions, thoughts, and behaviors.
• Stress tolerance – coping with stressful situation.
• Interpersonal relationships – building mutually satisfying relationships.
• Empathy – understanding & appreciating how others feel.
• Independence – be self-directed and free from emotional dependency.
• Assertiveness – communicating feelings and beliefs; being non-offensive.
• Leadership – willingness to lead, take charge of situations, offer opinions and directions to others.
• Social confidence – be self-assured and at ease with people in all types of social situations.
• Persuasion – negotiating, selling, influencing, and attempting to persuade people or trying to change the point of view of others.
• Multitasking – dealing with several activities at a time, enjoy being given new tasks before they have finished another.
• Teamwork – cooperation with others, good-natured attitude and encouraging people.
• Persistence – sticking with tasks, not giving up, dislike leaving things unfinished.
• Rule following – adhere to rules and strictly follow work regulations.
• Attention to detail – focus on details, strive for perfection and be well organized.
• Planning – enjoy making detailed plans and long-terms plans.
• Innovation – creative and open-mindedness.
• Analytical thinking – like solving complex problems, carefully analyze information and use logic to address issues and problems.