Administrator (Middelburg) at Omnia (Pty) LTD

Overview    

• Provide accurate administrative support to the business in accordance with compliance and regulatory requirements.
• Ensure timeous and accurate transactional processing across various systems.

Qualifications    

• Grade 12

Experience    

• 3 years relevant demonstrated experience in general administration
• 2 years’ demonstrated experience in AX administration

Advantageous Requirements:

• 1 year demonstrated Isometrics demonstrated experience
• 1 year demonstrated SHERQ administration

Duties    

• Accurate, real-time captured stock movement
• Timeously process related transactions with a high level of accuracy on AX/QAD or other

Order Expediting and Distribution

• Generate and/or Print System Delivery Notes before consignments are dispatched
• Assist stock controller with variance fault finding

Procurement compliant with company policies

• Request quotes where applicable
• Process requisitions and purchase orders on relevant systems
• Process (logistics) purchase agreements and load information
• Follow-up on delivery of products ordered
• Generate and expedite purchase orders, including PPE, consumables, packaging material, seals, stationery, ad hoc repair and maintenance to fleet and facilities

Consolidated, accurate and verified information

• Reconcile and process overtime and applicable payroll information on relevant systems
• Update asset records on relevant systems, including fleet and asset register
• Recon site petty cash records and create summary reports
• Coordinate application process for transport permits

Accurate filing and document control

• E-filing on SharePoint or physical document filing as required to ensure compliance
• Reconcile and file customer signed Delivery Notes

Scheduled training

• Schedule related training as required, including medicals and induction
• Keep training records up to date and assist with making these available during auditing
• Captured verified SHERQ information and compliance (where applicable)
• Record relevant incident and resource utilization information on SHERQ system
• Prepare monthly SHERQ summary report and submit to Safety Officer
• Maintain contractors pack to ensure standard SHE due diligence
• Maintain on-site safety files in accordance with Occupational health and Safety Policy

Job Competencies    
Job Related Skills

• Proficiency in MS Office (Word, Excel, and Outlook)
• Mature, task driven and self-motivated individual.
• Ability to meet strict daily processing and administrative targets
• Good organizational, administrative, planning & co-ordinating skills
• Good verbal and communication skills

Closing Date    
2023/08/29