Administrator/PA at Talented Recruitment Specialists

Duties and Responsibilities: 

Administration: 

• Admin Back Up to All Designers & Studio Management
• Scheduling manuals such as cleaning & design spec. manuals to handover to clients & completion of job. 
• Working with storage & inventory lists for all job allocations international & domestic. 
• Managing all studio-based deliveries that are delivered and dispatched. 
• Wrapping & packing of new delivered items that need to be sent to warehouse & storage. 
• Maintaining Inventory lists for all stock items dispatched into various jobs. 
• Dispatching all online bought products and following up with clients when items have been received/delivered as well as packing and wrapping all items. 
• Working with housekeeping lady in making sure that all box level stocks, wrapping items and studio is clean and organised at all times. 
• Managing all designers’ calendars on a weekly and daily basis as well as scheduling new meetings for new sales reps. 
• Preparing studio for all client facing meetings and design presentation such as coffee orders, snacks, water etc.
• Arranging travel arrangements for all designers when needing to go to site and booking accommodation.
• Typing and set-up of documentation and email correspondence to suppliers and accumulating for job handover.  
• Being able to remove as much administration away from the design team as possible, being able to use initiative to take on work away from designers. 
• Being highly organised and efficient.

Personal Assistant: 

• Travel 
• Accommodation 
• Bookings
• Insurance Claims
• Home Admin & Correspondence (electricians, plumbers, window cleaners etc)
• Updating Insurance 
• Car Licenses & Renewals (Fines Included) 
• Family arrangements & communications