At the Administrative level, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. PwC Professional skills and responsibilities for this management level include but are not limited to:
- Conduct self in a professional manner and take responsibility for work and commitments.
- Flex approach to meet the changing needs of teams and clients.
- Identify and make suggestions for improvements when problems and/or opportunities arise.
- Learn about business needs are changing and consider the impact on services provided.
- Take action to stay current with new and evolving technology.
- Handle, manipulate and analyse data and information responsibly.
- Communicate with empathy and adapt communication style to meet the needs of the situation and audience.
- Anticipate the needs of others and take appropriate action.
- Embrace different points of view and welcome opposing and conflicting ideas.
- Uphold the firm's code of ethics and business conduct.
About the role
- To provide an efficient and accurate executive administrative and operational support service to the CIPS Digital Trust department and partner/s for the smooth operation of the business.
Essential skills and experience
Required qualifications
- Matric
- Bookkeeping / Executive secretarial diploma
Desirable skills or attributes
- Microsoft Office
- Preparation of professional correspondence
- Preparation of executive packs and presentations
- Ability to communicate with high-level individuals.
Responsibilities
- Diary Management for Partners
- Setting up of meetings and minute taking
- Completion of time and expense claims for Partners
- Travel bookings – flights, accommodation, and car hire (local and international)
- Compilation and typing of proposals, presentations, and general correspondence
- Other ad hoc personal tasks for the directors
- Co-ordinate team events/ meetings/
- Provide administrative support to Associate Directors/Senior Managers and Managers within the CIPS DT team
Operations Support
- Downloading of engagement risk reports for the team - circulating and attending to queries raised
- Running of Job Costing reports for the line of service leader and providing any other information as required
- Talentlink management:
- Booking of trainees on jobs as requested by Managers
- Setup planning meetings for Management
- Analyse utilization reports on a weekly basis and provide feedback to Management during planning meetings every Friday
- Combine report month end and present to Management
- Send out YTD utilization report month end
- Capture planning for CIPS DT and ensure it is always up to date (Talentlink)
- Attending resource requests from other offices – eg. Stock count requests
- Resolving conflicts on jobs from retain perspective
- Running of Reports pertaining to retain:
- Availability reports – looking at gaps in trainees time and making sure they are booked on jobs to ensure available time is reduced. Analysing this information against overtime information provided by Human Capital.
- Provide some admin support to AD’s
- Meet and orientate new joiners to the firm and to the team
- Process contractors invoices (submit time on Oracle, complete requisition and send to finance for payment)
- Client Billing requests when required to
- Credit notes when required to
- Ensure payments are made for membership and training fees
Education (if blank, degree and/or field of study not specified)
Degrees/Field of Study required:
Degrees/Field of Study preferred:
Certifications (if blank, certifications not specified)
Required Skills
Optional Skills
Desired Languages (If blank, desired languages not specified)
Job Posting End Date
March 29, 2023
Gmail
Yahoomail