Administrator (Records) - Durban at eThekwini Municipality

Job Purpose    

• Responsible for the control and recording of the correspondence, distribution and safe keeping aswell as compliance with the Archives Act within respective areas of jurisdiction.

Key Responsibility Areas    

• Supervises and co-ordinates the Records function of the Department.
• Processes correspondence to ensure effective record keeping and timeous replies.
• Maintains a filing system of the Unit service to ensure compliance with the Archives Act.
• Attends to telephone and counter queries from public and staff with regards to correspondence.
• Provides assistance to the Administration Officer with daily operational requirements.

Competencies    

• Written communication.
• Attention to detail.
• Advice and guidance.
• Organizational awareness.
• Computer literacy.
• Discipline specific skills.
• Information management.
• Service delivery orientation.
• Interpersonal relationships.
• Client orientation and customer focus.
• Resilience.
• Cognitive ability.

Essential Requirements    

• Grade 12 (NQF Level 4) or equivalent and an Administrative Certificate.
• Valid motor vehicle driving license.
• 3 years relevant experience
• Computer Literacy.

Preferred Requirements    

• Diploma (NQF Level 6) in the Administration field or equivalent.
• 4 Years relevant experience.