Administrator: Speciality Projects at City Property Administration (Pty) Ltd

Key duties and responsibilities:   

• Administration and management of the Departmental email inboxes: OHS, Injuries, Fire Installations and others.
• Keep Project tracking documents up to date and accurate, attend meetings and make relevant notes on project tracking sheets, follow up on action items with stakeholders, focus on completing tasks.
• Ensure that project documentation is accurate, complete and stored in the correct location for easy retrieval.
• Engage and collaborate with project role players to resolve problems and meet deadlines.
• Formulate report templates and update as required with input from stakeholders.
• Deal with telephone queries, directing calls to the appropriate person, taking messages, or dealing with the enquiry in a professional and efficient manner.
• Coordinate meetings
• Assist with the procurement process as required for the department: prepare scope of work, issue work orders and process invoices as a support function.
• Training: coordinate events in conjunction with Human Capital and any outsourced service providers. issue attendance registers.
• Perform any other duties that may be required from time to time commensurate with the grade of the post.

Requirements

Qualifications & Experience:

• Matric certificate required.
• Experience in a corporate environment required.
• At least 3 years experience in an administrative position required.
• Code 08 Drivers License required.