Administrator (Temporary) at National Nuclear Regulator

Job description

• Facilitate and coordinate administrative duties for the department.

Minimum requirements

• NQF Level 5 in Secretarial or Office Administration or Office Management 
• Minimum of 2 years working experience

Duties and Responsibilities

• Prepare correspondence for signature as per organisational formats.
• Receive and prioritise correspondence for signature and attention of Line Managers.
• Plan and arrange meetings and manage meeting schedules
• Take minutes and keep all records including attendance registers
• Records Management filing (hard copies and electronic filing for own work)
• Make travel arrangements including flights, accommodation and car hire bookings for all departmental staff
• Prepare documentation for financial related claims
• Processing e-workflows
• Management of departmental calendar
• Procurement
• General administration and telephone duties
• Ordering and servicing of refreshments for meetings
• Handle telephone and email correspondence with external and internal stakeholders
• File and retrieve organisation documents, records and reports

Skills and Competencies

• Ms Office Package
• Sharepoint
• BCM Workflow
• Fluent in English verbally and written
• Excellent communication skills
• Good interpersonal skills
• Planning and organisation
• Punctuality
• Confidentiality