Administrator at University of the Western Cape/Universiteit van Wes-Kaapland

Role Clarification & Key Performance Areas

Alert to its African and international context, the University of the Western Cape (UWC) strives to be a place of excellence in teaching, learning and research, nurturing the cultural diversity of South Africa, and responding in creative and critical ways to the developmental needs of the country. Through its academic project, UWC continues to play a leading role in helping to build an equitable and dynamic society in South Africa.

The Chemistry Department hosted within the Faculty of Natural Science is a leading teaching and research unit at the University of the Western Cape and delivers structured Chemistry courses across disciplines. The Department offers under-graduated Chemical Sciences Program, a non-endorsed Honours degree and a Masters in Nano-Science (Chemistry) course with the National Nano-Science Hub resident in the Department of Chemistry.

The department seeks to appoint a Departmental Administrator to assist with all Departmental administrative procedures, in order to ensure alignment and compliance with central administrative systems and procedures.
The successful candidate will be responsible for the following key responsibility areas:

• Academic Administration and student administration.
• Enquiry Management.
• Marks Administration.
• Committee Administration;
• Financial Administration including budget administration and procurement.
• Event/Venue Organisation.
• Meeting/Minutes Administration.
• Human Resources Administration.
• Reception Duties.
• General Administration and Reporting including office administration, assisting document management, liaising with service providers, etc.

Minimum Requirements

• Grade 12 and a relevant three-year post-matric qualification with two years relevant experience OR Matric with three to five years relevant experience;
• proficiency in computer programmes/software packages e.g. Word; Excel / MS Office Suites /Power Point

Required competencies:

• Demonstrated communication, organisational and interpersonal skills.
• Ability to work efficiently under pressure, and to adhere to and meet strict deadlines.
• Ability to work without supervision and to pay attention to detail.

Added advantage and preferences: 

• Administrative experience in a Higher Education environment as well as knowledge of student administration systems.