Administrator: Vehicle Invoicing and Licensing | Man Truck and Bus JHB at Motus Holdings Limited

Job Description

• Man Truck and Bus JHB currently holds a position for a Administrator: Vehicle Invoicing and Licencing. The person in this position will be responsible for invoicing and registering vehicles, register warranties and process sales journals and stock sheets.

 Job Description:

• Receive and ensure that vehicle deal file is signed by the Sales Manager
• Ensure that relevant documentation is on file (OTP, any trade-in documentation, cost sheets, Client’s ID, change of ownership signed)
• Invoice vehicle according to OTP including sundries after verifying that figure are correct
• Complete change of ownership
• Bring trade-in into stock by noting in the stock book and capturing on computer system
• Ensure that deal file has duplicates of ID, of trade-in registration and of new vehicle registration
• Capture invoice credit notes, sundry invoices and sundry credit notes in respective journals (ensure that all costs are reflected)
• Ensure that at month-end the sales journal agrees with D.O.C and with Manager’s D.O.C
• Print month-end reports for Accountants
• Enter in stock book and computer system all movement of vehicles (in and out)
• Follow up on outstanding accounts for vehicle debtors and attend to vehicle debtor’s inquiries
• Check EFT payments on bank statements
• Capture receipts on Kerridge on a daily basis
• Effective preparation of settlement and payment documentation
• Ensure accurate vehicle invoicing
• Follow-up on specific vehicle debtors’ queries
• Carry out stock takes as required
• Capture and follow up of fleet claims

 Specific Roles & Responsibilities:

• Ensuring that Vehicle deal files are signed
• Invoicing and registering of vehicles
• Registering of Warranties
• Processing sales journals and stock sheets.

Qualification & Experience:

• A minimum of Grade 12/NQF Level 4 equivalent certification 
• 3 years VSB Clerk experience in the motor industry preferably Trucks 
• Man Truck and Bus JHB experience will be an added advantage 
• Computer Literate – Excel & MS Word (Must)
• Clear Criminal Record
• Knowledge of Kerridge

Skills & Personal Attributes:

• Good Interpersonal & Communication Skills
• Ability to operate under pressure and in a team environment
• Attention to Details
• Target / Performance driven
• Problem Solving

Closing Date 17 July 2026