AP & Banking Manager at AFA - Accounting and Financial Advisory

Banking

Job Summary:

• The Banking Manager will oversee and manage the banking operations within the accounting firm, ensuring efficient and effective delivery of services to clients. This role involves reviewing paylists to ensure all items presented in paylist are valid and due for payment, verifying bank confirmation letters, capturing and reviewing payments on banking platforms, maintaining beneficiaries, reconciling transactions in Xero, reviewing bank reports, and assisting with audit inquiries. Furthermore, the Banking Manager will be responsible for managing a team, assigning tasks to team members, and ensuring that deadlines are met.

Key Roles and Responsibilities

Banking Operations Management:

• Oversee daily banking operations including reconcile/review of transactions in Xero
• Capture/review payments in bank.
• Develop and implement banking SLA’s and procedures to ensure efficient operations.
• Monitor and manage cash flow.

Team Leadership and Development

• Supervise and mentor a team of accountants.
• Provide training and development opportunities to enhance team performance
• Conduct KPI’s – performance reviews and provide constructive feedback.

Reporting and Analysis

• Ensure all the bank transactions are reviewed and the recons are signed off for month end closure
• Prepare cash flow analysis as per client request.

Compliance and Risk Management

• Ensure compliance with all the payments by verifying the bank confirmation letter and the invoice is valid
• Conduct regular audits and risk assessments to identify and mitigate potential issues.

Mailbox Management

• Overall oversight of all mailboxes of all clients
• Ensure emails are correctly categorised by the team

Administration and support

• Ensure to update the FSS dashboard
• Ensure the weekly task tracker is updated on a Monday morning
• Contribute to any system improvement where relevant
• Engage in frequent training of processing and recon team members
• Maintain and update processing procedure process on a frequent basis (minimum: an annual basis)
• Attend client and internal meetings
• Maintain and update the AP trackers prepared for clients

FSS Query support

• Assist with any banking queries (i.e. allocation queries) for selected clients
• Audit queries

Accounts Payable

Job Summary:

• The AP Banking Manager will oversee and manage the Invoice processing, AP recons and Pay list reviews, ensuring efficient and effective delivery of services to clients, in some situations the AP might have to prepare recons which needs to be signed off by the FSS Manager Furthermore, the AP Manager will be responsible for managing a team, assigning tasks to team members, and ensuring that deadlines are met.

Key Roles and Responsibilities

Invoice Processing

• To have a sound knowledge of the processing systems (i.e Dokka, ApprovalMax, Hubdoc & Xero)
• Review and approval of supplier bills
• Review and approve supplier bills as prepared by the processing team

Accounts Payable reconciliations

• Will be required to prepare the recons from time to time
• Review and sign off of reconciliations prepared by recon team
• Review the weekly/ monthly recons prepared by the reconciliation team

Paylist Management

• Review the weekly / monthly paylist as prepared by the AP supervisors

Team Leadership and Development

• Supervise and mentor a team of supervisors.
• Provide training and development opportunities to enhance team performance
• Conduct KPI’s – performance reviews and provide constructive feedback

FSS Query support

• Assist with any AP for selected clients
• Audit queries

Mailbox Management

• Overall oversight of all mailboxes of all clients
• Ensure emails are correctly categorised by the team

Administration and support

• Ensure to update the FSS dashboard with monthly recons processed
• Ensure the weekly task tracker is updated on a Monday morning
• Contribute to any system improvement where relevant
• Engage in frequent training of processing and recon team members
• Maintain and update processing procedure process on a frequent basis (minimum: an annual basis)
• Maintain and update the AP trackers prepared for clients
• Attend client and internal meetings

AD-HOC

• Assist the FSS manager
• Managing of FSS team in the AP team
• Training and mentoring of AP team
• General ad-hoc duties as requested by management from time to time.
• All and any other related duties as expected from the Employer from time to time

Requirements:

• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives
• Managing colleagues and clients' expectations and communicating appropriately
• Proven experience in banking operations, preferably within an accounting or financial services firm.
• Strong knowledge of banking regulations and compliance requirements.
• Minimum of 5 years’ experience in a leadership role in AP and Banking.
• Proven experience in banking operations, preferably within an accounting or financial services firm.
• Strong knowledge of banking regulations and compliance requirements.
• Leadership experience with the ability to manage and develop a team.
• Good understanding of basic bookkeeping and accounting payable principles
• Basic understanding of the VAT Act and principles

Qualifications:

• Bachelor of Commerce, Postgraduate Diploma in Accounting.

Skills:

• Ability to work independently and handle multiple tasks simultaneously.
• Excellent analytical, problem-solving, and decision-making skills.
• Strong attention to detail and organizational skills.
• High level of integrity and professionalism.
• Ability to work under pressure in high paced environment.
• Must have excellent MS Excel, Word, PowerPoint and Outlook email skills
• Strong interpersonal and communication skills with the ability to build and maintain relationships.
• Deadline Driven
• Time management skills
• Strive Continuous improvement in innovation and automation
• Good planning skills