Assiatant Director: Contract Management REF NO: CSP/17/2024 at Civilian Secretariat for Police Service

REQUIREMENTS :

• National Diploma in Financial Management/Logistics/Purchasing management /Supply Chain Management/Public administration.
• 3-5 years’ experience in Supply Chain Management.
• Knowledge of Public Finance Management Act, Treasury Regulations, Contract management and leasing processes. Knowledge of SCM policies and procedures, BAS and LOGIS system.
• Computer competency (MS Word, Excel, Outlook, PowerPoint and emails). Communication skills (Written and Verbal), applied strategic thinking. Project Management, facilitation skills and report writing skills. Planning and organising skills. Problem solving and decision making.  

DUTIES :

• Manage all departmental contracts and leases. Coordinate the drafting and signing of the Service Level Agreement, ensure participation on SITA and National Treasury Transversal Contracts. Identify, evaluate and manage the risks associated with contracts and compliance.
• Keep a record of all contracts (Maintenance of contract register). Management of contract register, facilitation of extension/expansion and variation of orders and price adjustments.
• Maintain proper relationship with suppliers within the code of ethics to ensure deliver off goods/services. Monitor of performance of the service providers, ensure that best practice SCM and SIPDM standards are realized.
• Review and intervention on a poor or unsatisfactory performance by service providers. Monitor contract payments to service providers.
• Coordinate reports from directorates on contract issues. Compiling of contract management reports.