Assistant Company Secretary at South African Tourism

KEY OUTPUTS: 
Assist the Company Secretary: 

• Ensure effective provision of secretariat and corporate governance services to South African Tourism; 
• Draft workplans for the Board, Committees and EXCO; 
• Responsible for compilation and timeous distribution of Board and Committee packs prior to meetings, 
• Draft Board, Committee and EXCO minutes and ensure timeous distribution to Board and Committee members; 
• Follow up on matters arising from the Board and Committees with Management, 
• Review Board Charters and Terms of References for Board Committees and EXCO; 
• Ensure that all attendance registers and declarations of interests are signed by participants at all Board and Committee meetings; 
• Maintain and up-to-date register of Board, Committee and EXCO resolutions; 
• Manage and maintain statutory records and records within the company secretariat environment; 
• Assist with the drafting of corporate governance reports to the Board, Committees and Management; 
• Ensure compliance with statutory requirements and governance best practices; 
• Drive day to day implementation of compliance to procedural/administrative document management systems and processes; 
• Assist with Board inductions, training programmes and annual evaluations of the Board and Committees. 
• Ensure that timeous logistical arrangements are made for Board and Committee meetings,
• Provide administrative support and secretariat services to the Executive Committee. 

 
Stakeholder Engagement and Communication 

• Establish, support, and maintain relationships with key stakeholders to promote the South African brand through collaboration and partnerships with trade. 

 
QUALIFICATIONS & EXPERIENCE: 

• BCOM Law/LLB or CIS; 
• Minimum of 3 to 5 years’ experience in a company secretariat environment; 
• Experience in recording and minute taking is essential. 
• Knowledge of the Companies Act, the PFMA, Corporate Governance Best Practices and King IV principles. 
• Proficiency in the use of MS Office.