Assistant Director: Income and Expenditure Control at Gauteng Department of Human Settlements

Requirements :

• : A Matric plus a National Diploma/ Degree in Finance/Cost & Management Accounting / B Com Accounting or any relevant qualification at NQF Level 6/7 as recognised by SAQA.
• A minimum of 3-5 years relevant experience at Admin Officer level within financial administration or management accounting environment. Possession of a valid driver’s license. The candidate should have knowledge of Public Financial Management Act, Knowledge of Treasury Regulations, Knowledge of Division of Revenue Act; BAS & SAP System. Planning, organising and execution; knowledge management; strategic management and ability to manage conflict.
• COMPETENCIES: Strategic capability and Leadership, People Management and empowerment, Programme and Project Management, Financial Management and Change Management. Problem solving and analysis, Client orientation and customer focus, Service Delivery Innovation, Honesty and Integrity.
• PERSONAL ATTRIBUTES: Good written and verbal communication skills. Self-management. Work well under pressure. Good Interpersonal skills. Negotiation skills

Duties :

• Monitor and implement the verification of grant claims and invoices relating to operational / Goods and Services. Monitor if the Financial Authorization form is signed by relevant official and check if the name of the entity on the FA it corresponds with the invoice attached.
• Monitor whether the contact, claim form, HSS for, claim progress payment and document check list are attached. Monitor if the total amount on the FA, HSS form and claim. Facilitate the payment of claims and invoices . Ensure that all the documents are attached as per procurements regulations, quotation regulations, quotation, invoices, appointment letter and delivery note.
• Monitor invoices on SAP for validity of the following: Tax Clearance Certificate, Vendor number, invoice amount and bank account. Capture correct invoices on SAP in line with correct budget allocations . Attend to suppliers’ queries and payment related queries from internal and external stakeholders. Facilitate the scanning of claims from the E-Gov using SAP for payment purpose .
• Pass a correcting journal on SAP for all misallocations identified through verification process. Ensure the vendor number and vendor name, SAP account number, reference number, gross and net amount corresponds with the details on the invoice. Compile and update exception report on payments paid within 15 and 30 days on a weekly, monthly and quarterly basis and submit to the Senior State Accountant for review.
• Monitor expenditure report for discrepancies for overspending and submit to the Senior State Accountant for review and inputs from budget holders. Supervision of staff. Maintenance of discipline . Management of performance and development.