Hot Jobs at Gauteng Department of Human Settlements

Requirements :

• A Matric (Grade 12). No experience needed. The incumbent should possess good written and verbal communication skills.
• Self-management. Work well under pressure. Good Interpersonal skills. Negotiation skills; organising and planning skills; Time management skills and Computer skills.

Duties :

• Render general clerical support services. Record, organise, store, capture and retrieve correspondence and data. Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required.
• Keep and maintain the filing system for the component . Provide procurement support services. Liaise with internal and external stakeholders in relation to procurement of goods and services .
• Obtain quotations, complete procurement forms for the purchasing of standard office items. Assist with ordering of material and equipment from suppliers.
• Oversee and co-ordinate movement of furniture . Provide personnel administration clerical support services within the component . Keep and maintain personnel records in the component . Arrange travelling and accommodation. Provide financial administration support services in the component .
• Capture and update expenditure in component . Check correctness of subsistence and travel claims of officials and submit to manager for approval. Handle telephone accounts and petty cash for the component

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Requirements :

• Matric plus Degree in Supply Chain / Logistics / Purchasing / Public Management or equivalent in a related field. Minimum of 3- 5 years’ Admin Officer level experience in Contract Management/ SCM environment. Possession of a valid driver’s License. People management and leadership skills.
• Attention to detail. Communication skills. Problem solving skills. Analytical skills. Time Management skills. Ability to perform under pressure. Knowledge, understanding and application of relevant applicable acts, Treasury Regulations and Instruction Notes in relation to SCM. Computer Literacy

Duties :

• Demonstrate experience in a contract management or equivalent role in a procurement environment. Good working knowledge of contract management processes and techniques including the implementation of the contract life cycle. High level of interpersonal skills, including the ability to liaise effectively with a range of stakeholders to resolve queries.
• Ensure compliant contract administrative activities daily. Maintain performance records for reporting and governance purposes. Analyse the evaluation reports and develop a tool for reporting on non-compliant service providers.
• Monitor contract performance and compliance with the contract stipulations, contract management plan, risk management plan and organisational policies and procedures. Administer variations to the contracts. Effectively manage disputes in the contract management environment.
• Draft and maintain a Comprehensive Contract Register as prescribed. Monitor the implementation of contract management policy and standard operating procedures. Ensure safe keeping and accessibility of all contract documentation. Prepare monthly, quarterly and ad hoc contract management reports. Provide inputs into accruals, commitments, and audit reporting requirements.
• Ensure alignment with SAP or relevant systems for contract tracking. Allocate and monitor work to ensure timely execution of contract management functions. Promote a culture of accountability, teamwork, and service delivery excellence. Supervise staff.

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Requirements :

• Matric plus an undergraduate qualification (NQF level 7) as recognized by SAQA in Supply Chain / Logistics / Purchasing / Public Administration or equivalent in a related field.
• Minimum of 3 - 5 years’ relevant experience at Assistant Director level in contract management/ SCM environment. Possession of a valid driver’s License. People management and leadership skills. Attention to detail. Communication skills. Problem solving skills. Analytical skills. Time Management skills. Ability to perform under pressure. Strategic leadership and policy development experience. Advanced knowledge of PFMA, Treasury Regulations, and SCM frameworks. Project management and stakeholder engagement skills. Computer Literacy

Duties :

• Manage, analyse and determine actions to ensure proper contract administration. Evaluate applications for variations, amendments and cancelations and develop proposals for approval. Maintain proper relationship with suppliers within the code of ethics to ensure delivery of goods/services. Manage the coordination, review and monitoring of contract compliance.
• Identify and implement a risk management plan for the directorate. Drive SAP Automation and Effective System Management for Contract Administration. Lead the implementation, optimisation and automation of SAP processes within Contract Management.
• Oversee integration of contract management processes with SAP to improve data integrity, compliance and audit readiness. Monitor system-generated reports to track contract performance, commitments and expenditure. Ensure adherence to system controls, governance frameworks and audit requirements within SAP. Management of Sub-Directorate resources and personnel.
• Allocate duties and do quality control of the work delivered. Develop, implement and monitor work systems and processes to ensure efficient and effective functioning. Address enquiries and provide advice and guidance on asset allocation and control.:

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Requirements :

• A Matric/Senior Certificate plus an undergraduate qualification at NQF Level 6/7, as recognised by SAQA, in Accounting, Auditing, Financial Management, or an equivalent qualification relevant to the financial environment. A minimum of 1–2 years’ relevant experience in financial administration. Possession of a valid driver’s licence.
• The candidate should have knowledge and understanding of, Human Settlements legislation and applicable policies in line with the various grants, Division of Revenue Act (DoRA),Public Finance Management Act (PFMA),National Housing Code, Housing Subsidy System (HSS), Basic Accounting System (BAS) and SAP and the applicable financial administration and grant management processes.
• Competencies Customer management, office administration and procedures, results and quality management, innovation and creative thinking, problem-solving and analytical skills, teamwork, financial management, budgeting, Planning and organising, computer literacy, good written and verbal communication skills. Personal attributes Customer-focused and responsive, good interpersonal skills, attention to detail and accuracy, ability to work effectively in a team, ability to work under pressure and meet deadlines, professionalism, integrity and accountability, budgetary skills, attention to detail, accuracy and reliability, ability to meet deadlines and follow procedures.

Duties :

• Implement and monitor one-point-of-entry processes and procedures in accordance with applicable legislation, prescripts, policies, norms and standards. Receive, verify and ensure the completeness, accuracy and compliance of grant payment claim and supporting documentation.
• Capture validated claims and ensure the accurate processing of payment claims on the OPE register. Expenditure monitoring & cost Control, keeping a close track of human settlements expenditure against the active budget framework, in line with SCOA including reconciling budgets to identify budget variances, underspending, or unauthorized overspending.
• Liaise with Departments budget unit and various project managers to verify SCOA allocations and resolve general ledger queries. Budget administration & capturing, loading, and updating various grants budget at the beginning of the financial year, weekly, monthly and during adjustment. Analyse claims and implement appropriate rejection processes for claims that do not comply with legal, regulatory and internal control requirements.
• Facilitate the signing and administration of funding agreements between municipalities, entities and the Department including the reconciliation of all funds paid. Develop, maintain and implement the annual transfers report, and circulate reports to relevant stakeholders. Compile and perform reconciliations between the Basic Accounting System (BAS) and Housing Subsidy System (HSS), investigate discrepancies and facilitate corrective action where required, including processing of journals.
• Review and monitor financial authorisations to ensure compliance with applicable delegations, policies and financial control procedures. Compile and submit monthly financial and non- financial reports and provide accurate financial information to relevant stakeholders within prescribed timeframes. Maintain accurate financial records, non-financial records and supporting documentation in accordance with applicable financial management policies, procedures and legislative requirements.

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Requirements :

• A Matric plus an undergraduate qualification Degree/National Diploma (NQF level 6/7) as recognized by SAQA in Supply Chain Management/Logistics/Finance. A minimum of 1 - 2 years’ relevant experience within Contract Management or Supply Chain Management environment.
• COMPETENCIES: Job knowledge, Time management, problem solving, Planning and Organising, Flexibility and Innovative.
• PERSONAL ATTRIBUTES AND SKILLS: Good written and verbal communication skills. Self-motivated. Work well under pressure. Good Interpersonal skills. Computer skills.

Duties :

• Administer the full lifecycle of contracts. Initiate contract drafting process by liaising with Legal Advisory Services after BAC Recommendation and HOD Approval is obtained and ensure that the Service Level Agreements are concluded timeously. Preparation of the correct contract documentation as per the SOP and CM Framework.
• Verification and Acceptance of performance guarantees/sureties/insurances documentation. Capture Contract Data on SAP SRM and creation of Purchase Orders. Administer and monitor a register of all contracts. Implement controls to comply with contract requirements. Review and action all cancellations, amendments, expansions, variations, extensions or transfer of contracts awarded through the Bid Committee System.
• Assess and ensure that motivations to authorise increases in the total prices and price adjustments are in line with SCM Prescripts. Assess motivations to cancel and or terminate a contract and liaise with LAS. Evaluate Supplier Performance by obtaining progress reports and ensuring reports are submitted on a quarterly basis by Project Managers.
• Administer the release of guarantees and retentions in line with the provisions stated in the Treasury Regulations. Prepare reports on awards, deviations, extensions and variations. Identify and assess risks associated with contracts, including monitoring and mitigating risk. To ensure provision of customer care services to all end users i.e. prompt addressing of queries.

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Requirements :

• A Matric plus an undergraduate qualification Degree/National Diploma (NQF level 6/7) as recognized by SAQA in Supply Chain Management. A minimum of 3 - 5 years’ relevant experience within Supply Chain Management environment at Admin Officer level.
• The candidate should have knowledge of all the Public Service prescripts applicable to the role as well as the Department’s mandate. Knowledge of performance management frameworks applicable in the Public Service and proven strategies in performance improvement.
• COMPETENCIES: Strategic capability and Leadership, People Management and empowerment, Programme and Project Management, Financial Management and Change Management. Problem solving and analysis, Client orientation and customer focus, Service Delivery Innovation, Honesty and Integrity.
• PERSONAL ATTRIBUTES: Good written and verbal communication skills. Self-motivated. Work well under pressure. Good Interpersonal skills. Supportive and knowing how to draw the best energy out of the team. Reliable and Responsible. Positive attitude.

Duties :

• Perform the functional operation of Demand and Acquisition Management. Design and develop demand and acquisition management policies processes and procedures. Compile the procurement plan. Facilitate the execution of the procurement plan. Setting up the Bid Evaluation, Bid Adjudication and Bid Specification Committees and render a secretariat service to the relevant committees including the bid adjudication committee.
• Oversee the appointment of bid committee members. Compilation of bid documents and advertisements. Facilitate publishing of bid documents. Receipt (closing and opening) of bid documents.
• Ensure safekeeping and access to SCM records. Compile reports on the execution of the procurement plan and other related supply chain management administrative reports.
• Develop and manage the operational plan of the unit and report on progress as required. Develop, implement and maintain processes to ensure proper control of work. Compile and submit all required administrative reports. Plan and allocate work.

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Requirements :

• A Matric plus an undergraduate qualification (NQF level 7) as recognized by SAQA in Transport Management/Logistic Management or any relevant qualification.
• A minimum of 3-5 years relevant experience at Assistant Director level within logistic or transport environment. Possession of a valid driver’s license. The candidate should have knowledge of all the Public Service prescripts applicable to the role as well as the Department’s mandate. Knowledge of Public Financial Management Act; Treasury Regulations; BAS system; SAP and PERSAL systems and managing logistics programmes. Planning, organising and execution; knowledge management; strategic management and ability to manage conflict.
• COMPETENCIES: Strategic capability and Leadership, People Management and empowerment, Programme and Project Management, Financial Management and Change Management. Problem solving and analysis, Client orientation and customer focus, Service Delivery Innovation, Honesty and Integrity.
• PERSONAL ATTRIBUTES: Good written and verbal communication skills. Self-management. Work well under pressure. Good Interpersonal skills. Negotiation skills

Duties :

• Manage, develop, review and maintain transport policies and procedures. Manage transport contracts for the department. Ensure that users of departmental transport comply with standing instructions. Manage the provision of fleet management services.
• Provide monthly fuel usage report, logbook report and applications report. Attending of Provincial Transport Forum meetings and Transport Committee Meeting. Coordination of payments of log sheets. Combat misuse of state vehicles; Manage transport budget and vehicle accident cases.
• Approve trip authorization forms. Liaise with car dealers and merchants regarding the GG and subsidized vehicles and manage the maintenance of state-owned vehicles. Facilitate the approval of government vehicles for servicing or repairs. Monitor the roadworthiness of the government cars.
• Organise and schedule fleet vehicle maintenance. Undertake preliminary investigations into the abuse of vehicles and provide technical assessment on vehicles that require attention. Institute control measures to combat vehicle abuse and fraud. Respond to correspondence in respect of audits conducted. Management of the business unit. Compile and submit all required administrative reports. Plan and allocate work.

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Requirements :

• A Matric plus an undergraduate qualification (NQF level 7) as recognized by SAQA in Supply Chain Management. A minimum of 3–5-year experience at Assistant Director level within SCM environment. The candidate should have knowledge of all the Public Service prescripts applicable to the role as well as the Department’s mandate. Knowledge of performance management frameworks applicable in the Public Service and proven strategies in performance improvement.
• COMPETENCIES: Strategic capability and Leadership, People Management and empowerment, Programme and Project Management, Financial Management and Change Management. Problem solving and analysis, Client orientation and customer focus, Service Delivery Innovation, Honesty and Integrity.
• PERSONAL ATTRIBUTES: Good written and verbal communication. Self-motivated. Work well under pressure. Good Interpersonal skills. Supportive and knowing how to draw the best energy out of the team. Reliable and Responsible. Positive attitude

Duties :

• Manage the functional operation of Demand and Acquisition Management. Manage, design and develop demand and acquisition management policies processes and procedures.
• Compile procurement plan and obtain approval. Setting up the Bid Evaluation, Bid Adjudication and Bid Specification Committees and render SCM advisory services to the relevant committees. Oversee the appointment of bid committee members. Compile tender/quotation specifications as required.
• Oversee the bidding process. Manage compilation of bid documents and advertisements. Manage publishing of bid documents. Manage the receipt (closing and opening) of bid documents. Processing of bid documents. Monitor the database of approved suppliers. Oversee the coordination, compilation and submission of information for audit purposes.
• Compile reports and oversee the reporting on the execution of the procurement plan and other related supply chain management administrative reports. Report on the execution of the procurement plan and other supply chain management administrative related activities. Management of sub-directorate.
• Establish, implement, and maintain efficient and effective communication arrangements. Develop and manage the operational plan of the unit and report on progress as required. Compile and submit all required administrative reports. Plan and allocate work.

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Requirements :

• Grade 12 plus three (3) to four (4) years GIS degree or related bachelor’s degree coupled with 3 years post Technologist experience. Compulsory registration with PLATO. Possession of a valid driver’s licence. Strong GIS skills with two or more GIS packages (e.g. ESRI).
• Ability to use science and Technology effectively and critically. Knowledge of legal compliance. Problem solving and analysis. Conflict management. Decision making. Financial management. Team leadership. Conflict management.

Duties :

• Conduct all GISc technical functions. Collect and capture of data from various formats and sources. Design and implement a spatial database to store the required datasets. Data manipulation and analysis including quality assurance. Creation and maintenance of spatial data topology and attributes, format manipulation. Apply geo-referencing, datum and projection transformations.
• Providing technical support relating to software and data usage to geographic information system (GISc) users. Design, develop and create geo-databases, maps and other related project. Promote and participate in stakeholder relations. Maintain GISc unit effectiveness. Develop Geographical Information Science (GISc) spatial information tools within organization process. Provide access to Spatial Information and Geographic Information Services to all clients in the Department.
• Train end users on skills regarding to GISc at all times. Ensure interoperability between systems to maximize efficiency. Publish data into a web based GISc system to provide Geographical Information through the internet. Facilitate GISc implementation. Undertake system audit. Undertake requirements analysis. Undertake cost benefit analysis.
• Develop process model and workflows diagram. Implement GIS standards. Draft Terms of Reference for GIS projects. Conduct research on new GIS technologies. Research, investigate and advice on new GIS technologies. Advise on research viability and feasibility. Recommend and compile appropriate plan to respond to the research problem. Develop new methods/technologies for solving spatial data problems. Research and implement new GIS standards.sdqs0 Governance.
• Allocate, control, monitor and report on all resources. Manage and implement knowledge sharing initiatives e.g. short-term assignments and secondments within and across operations, in support of individual development plans, operational requirements and return on investment; and Continuously monitor the exchange and protection of information between operations and individuals to ensure effective knowledge management according to departmental objectives.

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Requirements :

• : A Matric plus a National Diploma/ Degree in Finance/Cost & Management Accounting / B Com Accounting or any relevant qualification at NQF Level 6/7 as recognised by SAQA.
• A minimum of 3-5 years relevant experience at Admin Officer level within financial administration or management accounting environment. Possession of a valid driver’s license. The candidate should have knowledge of Public Financial Management Act, Knowledge of Treasury Regulations, Knowledge of Division of Revenue Act; BAS & SAP System. Planning, organising and execution; knowledge management; strategic management and ability to manage conflict.
• COMPETENCIES: Strategic capability and Leadership, People Management and empowerment, Programme and Project Management, Financial Management and Change Management. Problem solving and analysis, Client orientation and customer focus, Service Delivery Innovation, Honesty and Integrity.
• PERSONAL ATTRIBUTES: Good written and verbal communication skills. Self-management. Work well under pressure. Good Interpersonal skills. Negotiation skills

Duties :

• Monitor and implement the verification of grant claims and invoices relating to operational / Goods and Services. Monitor if the Financial Authorization form is signed by relevant official and check if the name of the entity on the FA it corresponds with the invoice attached.
• Monitor whether the contact, claim form, HSS for, claim progress payment and document check list are attached. Monitor if the total amount on the FA, HSS form and claim. Facilitate the payment of claims and invoices . Ensure that all the documents are attached as per procurements regulations, quotation regulations, quotation, invoices, appointment letter and delivery note.
• Monitor invoices on SAP for validity of the following: Tax Clearance Certificate, Vendor number, invoice amount and bank account. Capture correct invoices on SAP in line with correct budget allocations . Attend to suppliers’ queries and payment related queries from internal and external stakeholders. Facilitate the scanning of claims from the E-Gov using SAP for payment purpose .
• Pass a correcting journal on SAP for all misallocations identified through verification process. Ensure the vendor number and vendor name, SAP account number, reference number, gross and net amount corresponds with the details on the invoice. Compile and update exception report on payments paid within 15 and 30 days on a weekly, monthly and quarterly basis and submit to the Senior State Accountant for review.
• Monitor expenditure report for discrepancies for overspending and submit to the Senior State Accountant for review and inputs from budget holders. Supervision of staff. Maintenance of discipline . Management of performance and development.

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Requirements :

• A Matric plus a National Diploma / Degree in Public Administration/ Business Management / Human Resources Management or any relevant qualifications at NQF Level 6/7 as recognised by SAQA. A minimum of 2-3 years relevant experience within Human Resources / Transformation Unit. Possession of a valid driver’s license.
• The candidate should have knowledge of Public Service Act of 1994 and Regulations of 2001, Knowledge of strategies for acquiring or developing competencies to meet strategic goals, Knowledge of Organisational Design, transformation and its challenge. Understanding and ability to harmonise public service prescripts with strategic HR function. Fundamental knowledge of the public service /business.
• COMPETENCIES: Strategic capability and Leadership, People Management and empowerment, Programme and Project Management, Financial Management and Change Management. Problem solving and analysis, Client orientation and customer focus, Service Delivery Innovation, Honesty and Integrity.
• PERSONAL ATTRIBUTES: Good written and verbal communication skills. Self-management. Work well under pressure. Good Interpersonal skills. Negotiation skills.

Duties :

• Provide support and implement of Gender Equality Strategic Framework (GEFS) and policies on Women Empowerment (WEGE). Facilitate capacity building on gender equality & Women empowerment legislation. Monitor the Implementation of priorities on Gender equality & Women Empowerment.
• Provide support and implementation of the Job Access strategic Framework (JASF) and the White Paper on the Rights of People with Disabilities (WPRPD) . Implementing the JASF & WPRPD Implementation plans. Facilitate capacity building on key legislations and policies on disability rights . Monitor the implementation of policies on the rights of people with disabilities. Administer mainstreaming of Gender, Disability and youth programmes in the department.
• Administer that priorities for gender equality and rights of persons with Disabilities, Women & Youth are mainstreamed in departmental policies. Provide advice and support on implementation programs related to empowerment of women, person with disabilities and youth. Evaluate the mainstreaming of transformation programmes in departmental polices, strategies and implementation plans. Manage the development of department specific indicators on transformation. Facilitate the implementation of internal advocacy and awareness session on transformation.
• Implementation of capacity building/ awareness of programs on transformation. Implement of critical capacity building and training interventions on transformation. Monitor the implementation of training initiatives and capacity building programs on transformation. Support the development and implementation of specific empowerment interventions on transformation. Coordinate reporting on the implementation of empowerment and training interventions on transformation.
• Provide logistical support services. Conduct stock takes within the unit to determine the need for items to be purchased. Organize programmes packs pertaining to GESF & WEGE, JASF, WPRPD and women, person with disabilities and youth. Prepare correspondences/ information assisting in executing unit’s functions. Prepare meeting packages and perform secretariat functions during the meetings and presentations.

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Requirements :

• A minimum of Matric plus an undergraduate qualification (NQF level 6/7) as recognised by SAQA in Accounting/Auditing/Financial Management or similar. The incumbent should have 3-5 years relevant experience at Assistant Director level, or equivalent in accounting/auditing/financial management or similar. Proven experience in payment processing, verification, reconciliation, and authorisation, preferably within a grant funding environment. Proven experience in managing high-volume payment transactions and dealing with a highly pressurised environment and working under pressure. Possession of a valid driver’s licence.
• SKILLS & COMPETENCIES: The incumbent should have knowledge and understanding of Human Settlements legislations, National housing code Division of Revenue Act, Public Finance Management Act, Treasury Regulations, Housing Subsidy System (HSS), of the BAS (Basic Accounting System)and SAP. Budgeting skills, Financial Management Skills, Problem solving and analysis; Decision making, Team leadership, Financial management, Customer focus and responsiveness; Planning and organising; Conflict management and Negotiation skills.

Duties :

• Provide strategic and operational leadership in the management of payment administration systems, policies, procedures, and controls. Oversee the accurate capturing, verification, processing, and authorisation of payments within the Housing Subsidy System (HSS) or relevant payment platforms.
• Ensure compliance with payment administration prescripts, supporting documentation requirements, and approval protocols. Manage and oversee payment adjustments, reversals, and rejections in accordance with prescribed regulations and procedures. Investigate and resolve complex payment-related queries, including long-outstanding and disputed payments.
• Ensure the integrity, accuracy, and timeliness of payment data and transactions. Oversee the development, submission, and implementation of system change control requests (e.g. OSCARS) related to payment administration. Ensure the compilation and submission of daily, weekly, and monthly financial and non-financial management reports. Identify and manage financial, operational, and compliance risks related to payment administration.
• Identify systemic risks, control weaknesses, and process inefficiencies within claims administration and implement corrective measures. Ensure effective monitoring and mitigation of financial, operational, and compliance risks. Manage the sub-business unit, including staff performance management, discipline, capacity development, and effective communication. Develop, implement, and monitor the operational plan of the unit and report on progress as required. Foster a culture of acc