The Gauteng Department of Education is a provincial government department under the Gauteng Provincial Government responsible for overseeing and regulating the basic education system in the Gauteng province of South Africa in accordance with the South African Schools Act of 1996
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An appropriate 3-year National Diploma/Degree (NQF Level 6/7) qualification in Public Administration /Public Management /Administrative Management/ Office Administration or Management/Management Assistant/ Office Management and Technology plus a minimum of 3 years relevant working experience in the secretarial or administrative support environment within an executive office at a supervisory level and or at a post equivalent to salary level 8/7.
Knowledge of Public Service Act, Public Service Regulations, Labour Relations Acts, Skills Development Act, Basic Conditions of Employment Act, Employment Equity Act, Public Finance Management Act, Treasury Regulations.
Knowledge of information systems, people management and the understanding of the Batho Pele Principles. Problem solving, analytical, planning, financial management, report writing skills, computer literate skills, administrative, analytical, planning, organizational skills and supervisory skills. Good verbal and written communication skills.
Confidentiality in managing documents. Sound understanding of legislative frameworks, systems, procedures and processes in government and the public service. Valid driver’s license. Willingness to work extended hours when necessary.
Duties :
Administer the Head of the Department (HoD)’s diary by arranging internal and external meetings, follow up meeting schedule, preparing supporting documents for the meetings, book venue (internal and external), parking and order refreshments.
Coordinate administrative support to the HoD by writing letters, invitations and memos as requested by the HOD.
Prepare incoming and outgoing correspondence/submissions as requested. Arrange the travel and accommodation requirements of the Head of the Department (HoD). Ensuring that all procedures have been followed and forms have been approved by the relevant senior manager/s.
Prepare and process claims for the Head of the Department (HoD) through ensuring that claims are submitted within the required timeframes. Ensure the correct budget and other information has been captured on the claim forms.
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