Assistant Director: Office Support (CMS11/2025) at Department of Forestry, Fisheries and the Environment

Requirements:

• Degree/ National Diploma (NQF6) in Public Management or relevant qualification coupled with three (3) years’ experience in related field. Understanding of building management legislation and regulatory framework. Knowledge and understanding of the National Archives Act, DPWI Giama, Public Finance Management Act and Treasury Regulations.
• Knowledge of Administration Procedures, Personnel Management and Contract Management. Good leadership and Management skills. Ability to communicate with ministries, senior management and officials and the public in a professional manner. Be able to gather and analyse information and apply it correctly.
• Be able to work individually and in a team, work with difficult people and also be able to work under pressure. Must be able to resolve the conflict.

Duties:

• Manage building functions and leases of all buildings under Coastal Region. Conduct building compliance inspections, compile reports and ensure execution of recommendations. Consolidate monthly accommodation status updates and reports. Coordinate and manage the conduction of space audit and analysis in all buildings on a quarterly basis.
• Provide immediate solutions to problems and be able to interpret and apply policies, directives, and prescripts. Co-ordinate monthly meetings with all landlords and ensure proper follow ups on all the pending maintenance issues. Maintain and update records management in line with National Archives.
• Conduct compliance inspections and file plan training and awareness. Provide auxiliary services support, report on all Auxiliary Services performance and make recommendations of findings. Coordinate telecommunications services.