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  • Posted: Aug 6, 2024
    Deadline: Aug 19, 2024
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  • The Eastern Cape is often referred to as a world in one province. The second largest of South Africa’s nine provinces, it offers everything from snow skiing to sunny beaches, game researches to fascinating history. Located on the eastern most part of South Africa, an area of almost 170,000 square kilometres of diverse landscape is divided into six district...
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    Assistant Director: Salary Administration and Rebates

    REF: DOCS 04/07/2024 

    REQUIREMENTS: 

    • National Senior Certificate and appropriate Diploma/ Bachelor’s (NQF Level 6/7 as recognised by SAQA) in in Commerce/ Financial Accounting/ Cost and Management Accounting. 
    • A minimum of 3 years of relevant experience at supervisory level 7/8 and a valid South African driver’s licence. 

    SKILLS AND COMPETENCIES: 

    • In-depth knowledge of legislative framework that governs the Public Service. 
    • Understanding and application of the following prescripts: Public Financial Management Act, National Treasury Regulations, National Treasury Instruction & Practice Notes, National Treasury Circulars, DPSA Circulars, SCOA, PERSAL and BAS Systems, Project Management, Interpersonal Relations, Planning and Execution, Decision Making, Analytical Thinking, People Management, Communication (verbal & written) and Computer Literate. 

    DUTIES: 

    • Render support in managing the payment of salaries and deduction of payments to third parties: Record salary debts on the appropriate form and communicate to the individual concerned and that amounts to be deducted. 
    • Ensure that all departmental claims are submitted to other departments and follow-up is made on them. 
    • Ensure that deductions are implemented on PERSAL for in-service employees. 
    • Ensure that all salary-related payments are processed. Manage and ensure that all payrolls are distributed on time to Pay-point Managers, to avoid late return by them and to meet the requirements of PFMA and Treasury Regulations. 
    • Monitor and manage the complaints from Pay-point Managers, so that they can be rectified within the next open month and to avoid exceptions from being repeated.
    • Facilitate clearance and reconciliation of suspense accounts: Maintain suspense accounts and ensure that all are zero balance at both month end and year end. 
    • Ensure that reconciliation of salary-related suspense accounts is effected and outstanding balances is explained. 
    • File records of signed suspense accounts. 
    • Ensure that BAS and PERSAL reconciliation is performed and submitted monthly, on or before the due date, to meet the requirement of PFMA. 
    • Monthly clearance of all PERSAL exceptions and ensure correction of link codes. 
    • Perform Tax Reconciliation Returns. 
    • Prepare monthly reporting and quarterly inputs for Annual Financial Statements: Ensure that enhancements of suspense accounts are done monthly. 
    • Ensure that explanation of balances on suspense accounts is compiled and submitted. 
    • Compile and submit debt reporting template to debt management unit. 
    • Compile and submit quarterly inputs for preparation of Annual Financial Statements. 
    • Manage area of responsibility: Maintain high standards by ensuring that the team/ section produces excellent work in terms of quality/ quantity and timeliness. 
    • Resolve problems of motivation and control with minimum guidance from manager. 
    • Delegate functions to staff based on individual potential, provide the necessary guidance, & support, and afford staff adequate training and development opportunities. 
    • Ensure Performance Agreements, Work Plans and Personal Development Plans (PDPs) for all subordinates are developed and implemented timeously. 
    • Manage employee performance daily and ensure timely submission of Performance Assessments of all subordinates. Ensure assets are managed, maintained, and kept safely by subordinates.

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    Method of Application

    APPLICANTS ARE ENCOURAGED TO SUBMIT USING THE e-RECRUITMENT SYSTEM. The System closes at 23:59 on the closing date. 

    •  eRecruitment System available at: https://erecruitment.ecotp.gov.za OR www.ecprov.gov.za (under careers).  (to view the vacancies without logging-in click on Jobs) Technical support is limited to working hours: 08:00-16:30 Mon-Thurs to  08:00-16:00 Fri
    • To report any technical glitch send an email with your ID Number, profile email address and the details of your issue to: [email protected]; do not submit any CVs to this email address, should you do so your application will be regarded as lost, OR 
    • Post to: The Recruitment Centre, Community Safety Private Bag X0057, Bisho 5605, OR 
    • Hand Deliver at: The Department of Community Safety, Corner Independence Avenue and Circular Drive, Bhisho, ERF 5000, Building, 5605.
    • Report any e-Recruitment related challenges by: Sending an email with your ID Number, your profile email address, details of the issue to the specific email address provided by the advertising department
    • NB: Direct any enquiries to the relevant enquiry’s person.
    • Applications must be submitted on a duly complete New Z83 form (effective 01 January 2021
      • Applicants are not required to submit copies of qualifications and other relevant documents on application but must: Submit a fully completed signed Z83 form, submit a detailed Curriculum Vitae
    • NB: Z83 in the e-recruitment system is currently not downloadable and therefore not signable:
      • Applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83
      • Instead, will be requested to sign on the interview day
    • Shortlisted candidates will be required to:
      • Submit certified copies of qualifications
      • Submit an evaluation certificate from the South African Qualification Authority (SAQA) for foreign qualifications
      • Submit other relevant documents to HR on or before the interview date
      • Failure to submit all the requested documents will disqualify the application
    • Correspondence will be limited to short-listed candidates only. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful
    • Selected candidates will be subjected to:
      • Personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification, and previous employment verification) Security clearance

    • Successful candidates will also be subjected to:

      • Processes and skills/knowledge test where applicable
      • Successful candidates will be appointed on a probation period of twelve (12) months
      • Misrepresentation in the application documents will result in:
      • Automatic disqualification Disciplinary action if the candidate has already been appointed

    • It is the department’s objective to address the Employment Equity Affirmative Action Measures:

      • In line with the Employment Equity Plan
      • To achieve equitable representation across race and gender
      • EE targets of the department will be adhered to

    • The Department reserves the right to amend/review/withdraw advertised posts if it serves the best interest of the department (Females and People with disabilities are also requested to apply and indicate such in their applications.)

    FOR SMS (SENIOR MANAGEMENT SERVICE) POSTS: In terms of DPSA Directive on compulsory capacity development, mandatory training, and minimum entry requirements for members of the Senior Management Level for SMS appointments:

    • The SMS pre-entry certificate is not a requirement for shortlisting but must be submitted prior to appointment
    • Full details can be sourced by following the link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme
    • It is a requirement for applicants to have obtained pre-entry Certificate (Nyukela) as offered by the National School of Government (NSG) for entry into the SMS posts
    • Successful candidates will be appointed on a probation period of 12/24 months
    • The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools

    Enquiries: Ms. B. Mndindwa / Ms. L. Mazwi at 079 284 6709. e-Recruitment Enquiries: [email protected]

    Interested and qualified? Go to Eastern Cape Provincial Government on erecruitment.ecotp.gov.za to apply

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