Current Vacancies at Eastern Cape Provincial Government

REF: DOCS 01/07/2024 

REQUIREMENTS: 

• National Senior Certificate and appropriate Diploma/ Bachelor’s Degree (NQF Level 6/7 as recognised by SAQA) in International Relations/ Political Science/ Public Administration/ Social Sciences/ Developmental Studies, or relevant qualification. 
• A minimum of 3 years of relevant experience at supervisory level 7/8 and a valid South African Driver’s Licence. 

DUTIES: 

• Responsible for police relations i.e CPFs, District safety Model. 
• Coordination of sub-workstreams i.e School Safety, PSS and other related workstreams. Management of the Expanded Public Works Programme (EPWP). 
• Coordination within government and with other relevant agencies, community, civil society, and other relevant stakeholders. 
• Stimulate the identification and development of crime prevention measures and long-term strategies for tackling the causes of crime and lack of safety. 
• Ensuring that community safety is a high priority for relevant departments, organisations and community formations.

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REF: DOCS 02/07/2024 

REQUIREMENTS: 

• National Senior Certificate and appropriate Diploma/ Bachelor’s Degree (NQF Level 6/7 as recognised by SAQA) in Public Administration/ Public Management/ Social Sciences/ Developmental Studies, or relevant qualification. 
• A minimum of 3 years of relevant experience at supervisory level 7/8 and a valid south African driver’s licence. 

DUTIES: 

• Office Administration, Implement and Supervise Safety Brigades, Safety Patrollers and CLOs, Manage, and Analyse impact assessment of monitoring tools, guidelines, and systems. 
• Implement and Monitor complaints management. 
• Analyses DVA and GBV related legislation and policies in relation to policing mandates. 
• Ensure compliance with Ministerial Directives. 
• Monitor and Evaluate SAPS compliance with the Domestic Violence Act (DVA) and other Gender Based Violence (GBV) related legislation and policies. 
• Plan and Conceptualise compliance monitoring projects. 
• Guide oversight visit processes. 
• Assess and analyse SAPS compliance levels in relation to Legislation, Policies, and Ministerial Directives. 
• Oversee intervention plans for non-compliance. 
• Coordination and monitoring of special projects. 
• Participate in Intersectoral Committees relating to implementation of DVA and GBV related legislation. 
• Provide complex reports on police compliance. 
• Develop DVA compliance reports. Build relations with governmental stakeholders.

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REF: DOCS 03/07/2024 

REQUIREMENTS: 

• National Senior Certificate and appropriate Diploma/ Bachelor’s Degree (NQF Level 6/7 as recognised by SAQA) in Commerce/ Financial Management/ Accounting, or relevant qualification. 
• A minimum of 3 years of relevant experience at supervisory level 7/8 and a valid South African driver’s licence. 

COMPETENCIES: 

• Thorough understanding of the ledger accounts and Standard Chart of Accounts (SCOA), good understanding of the BAS system as well as the interface between the bank and the BAS. 
• Computer Skills, effective Communication Skills; both written and verbal, and Problem-Solving Skills. 
• A clear understanding of Public Sector Legislative Framework (PMFA and related Treasury Regulations), ability to work under pressure and to meet deadlines. 

DUTIES: 

• Monitor and review clearing of suspense accounts. 
• Follow-up on unallocated transactions in suspense accounts. 
• Ensure processing of inter-departmental claims as per PFMA. 
• Review and authorise departmental debt take-on. 
• Follow-up on outstanding debts and inter-departmental claims. 
• Monthly, Quarterly, and Annual Reporting on Departmental Debts and Suspense Accounts. 
• Prepare credible quarterly interim financial statements and annual financial statements with supporting working paper files. 
• Proper filing of supporting documents.
• Ensure clearing of revenue related exceptions on BAS. 
• Prepare revenue pay-overs for department’s collection. 
• Preparation of the monthly revenue reconciliation and Revenue In-Year Monitoring (IYM) Report. Prepare monthly reports for compliance certificate. 
• Ensure timeous and accurate month-end and year-closure of accounting records. 
• Daily management of subordinates.

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REF: DOCS 04/07/2024 

REQUIREMENTS: 

• National Senior Certificate and appropriate Diploma/ Bachelor’s (NQF Level 6/7 as recognised by SAQA) in in Commerce/ Financial Accounting/ Cost and Management Accounting. 
• A minimum of 3 years of relevant experience at supervisory level 7/8 and a valid South African driver’s licence. 

SKILLS AND COMPETENCIES: 

• In-depth knowledge of legislative framework that governs the Public Service. 
• Understanding and application of the following prescripts: Public Financial Management Act, National Treasury Regulations, National Treasury Instruction & Practice Notes, National Treasury Circulars, DPSA Circulars, SCOA, PERSAL and BAS Systems, Project Management, Interpersonal Relations, Planning and Execution, Decision Making, Analytical Thinking, People Management, Communication (verbal & written) and Computer Literate. 

DUTIES: 

• Render support in managing the payment of salaries and deduction of payments to third parties: Record salary debts on the appropriate form and communicate to the individual concerned and that amounts to be deducted. 
• Ensure that all departmental claims are submitted to other departments and follow-up is made on them. 
• Ensure that deductions are implemented on PERSAL for in-service employees. 
• Ensure that all salary-related payments are processed. Manage and ensure that all payrolls are distributed on time to Pay-point Managers, to avoid late return by them and to meet the requirements of PFMA and Treasury Regulations. 
• Monitor and manage the complaints from Pay-point Managers, so that they can be rectified within the next open month and to avoid exceptions from being repeated.
• Facilitate clearance and reconciliation of suspense accounts: Maintain suspense accounts and ensure that all are zero balance at both month end and year end. 
• Ensure that reconciliation of salary-related suspense accounts is effected and outstanding balances is explained. 
• File records of signed suspense accounts. 
• Ensure that BAS and PERSAL reconciliation is performed and submitted monthly, on or before the due date, to meet the requirement of PFMA. 
• Monthly clearance of all PERSAL exceptions and ensure correction of link codes. 
• Perform Tax Reconciliation Returns. 
• Prepare monthly reporting and quarterly inputs for Annual Financial Statements: Ensure that enhancements of suspense accounts are done monthly. 
• Ensure that explanation of balances on suspense accounts is compiled and submitted. 
• Compile and submit debt reporting template to debt management unit. 
• Compile and submit quarterly inputs for preparation of Annual Financial Statements. 
• Manage area of responsibility: Maintain high standards by ensuring that the team/ section produces excellent work in terms of quality/ quantity and timeliness. 
• Resolve problems of motivation and control with minimum guidance from manager. 
• Delegate functions to staff based on individual potential, provide the necessary guidance, & support, and afford staff adequate training and development opportunities. 
• Ensure Performance Agreements, Work Plans and Personal Development Plans (PDPs) for all subordinates are developed and implemented timeously. 
• Manage employee performance daily and ensure timely submission of Performance Assessments of all subordinates. Ensure assets are managed, maintained, and kept safely by subordinates.

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REF: DOCS 05/07/2024 

REQUIREMENTS: 

• National Senior Certificate and appropriate Diploma/ Bachelor’s Degree (NQF Level 6/7 as recognised by SAQA) in Communications/Journalism/ Public Relations/ Development Digital Marketing/ and Advertising. 
• A minimum of 1-2 years of relevant experience and a valid South African driver’s licence. KNOWLEDGE: Sound written and verbal communication skills. Willingness to work overtime and on weekends. 

DUTIES: 

• Design and edit high-quality photographs and videos for use in various communication channels. 
• Design and create visually appealing communication materials including infographic posters, newspapers, adverts, flyers, brochures, pamphlets, newsletters, and other promotional items. 
• Create dynamic written, graphic and content that promotes audience interaction on the social media platforms using adobe software. 
• Maintain and update the department`s website with current and relevant information. 
• Implement effective communication strategies and plans that build customer loyalty programs, brand awareness, and customer satisfaction. 
• Prepare detailed media activity reports. Work with different marketing departments to generate new ideas for social content to drive Communication Action Plan, manage the content and social media marketing campaigns. 
• Ensure brand consistency in all communication efforts. 
• Manage reciprocal relations with media outlets and publishers to ensure collaboration in promotional activities. 
• Monitor corporate image frequently and ensure it follows the brand manual of the department. 
• Organise and coordinate public relations events when necessary. 
• Communicate with press release writers to ensure content is accurate and reflects the style and brand voice of the organization. 
• Safeguard the resources of the Communication and Marketing Unit. Perform administrative duties.

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REF: DOCS 06/07/2024 

REQUIREMENTS: 

• National Senior Certificate and appropriate Diploma/ Bachelor’s Degree (NQF Level 6/7 as recognised by SAQA) in Public Administration/ Public Management/ Transport Management, Logistic Management. 
• A minimum of 1-2 years of relevant experience and a valid South African driver’s licence. 

DUTIES: 

• Attend to requisitioning of vehicles from various directorates.
• Facilitate the payments of invoices to Government Fleet Management Services as per the applicable Service Level Agreement. 
• Ensure mileages are consolidated and shared with GFMS on monthly basis. 
• Ensure departmental vehicles are roadworthy, this includes booking vehicles for service intervals and routine maintenance. 
• Prepare monthly fleet reports. 
• Maintaining and updating departmental Fleet Register. Compile vehicle replacement plan quarterly. 
• Monitor licensing of departmental vehicles. 
• Provide required information on misuse of departmental vehicles. 
• Provide fleet utilisation report on monthly basis. 
• Ensure trip authorities and logbooks are fully completed at all times. 
• Assist in the process of accident reporting and distribute the required forms to the end-users. Assist in allocation of traffic fines to the departmental users. Facilitate the process of acquiring Ad-Hoc vehicles. 
• Ensure compliance with transport/ fleet legislation, policies, and procedures. 
• Co-ordinate the operation, maintenance, and utilisation of government vehicles. 
• Monitor the effective operation of various pool sections. Oversee the effective maintenance and servicing of government vehicles.
• Ensure that reports are analysed, and payment processed. 
• Facilitate various directorates’ processing of accident reporting and 3rd party claims. Oversee the physical verification process of government vehicles. Facilitate the disposal of vehicles. 
• Undertake investigations into the abuse of vehicles. 
• Provides a secretarial/ receptionist support service to the manager. 
• Plan and co-ordinate the acquisition of state vehicles. 
• Co-ordinate the licensing and disposal of vehicles. Ensure the replacement policy requirements for state vehicles is adhered to. 
• Reconcile the payments in respect of the acquisition and licensing of vehicles. 
• Compile monthly performance statistics in respect of fuel consumption Ensure that traffic violations are settled promptly

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REF: DOCS 07/07/2024 

REQUIREMENTS: 

• National Senior Certificate and appropriate Diploma/ Bachelor’s Degree (NQF Level 6/7 as recognised by SAQA) in Public Admin or Management/ Office Management/ Secretarial Diploma qualification. 
• A minimum of 1-2 years of relevant experience and a valid South African driver’s licence. 

COMPETENCE:

• Knowledge of Microsoft Office suite literacy at intermediate level. Computer Skills, 
• Secretarial skills, administrative skills, 
• Communication: verbal and written, Interpersonal and Conflict resolution. 

DUTIES: 

• Act as the first point of contact for the CFO and maintain the effective working of the office. 
• Provides administrative secretarial/ receptionist support service to the CFO. 
• Manage diaries by scheduling, prioritising, and managing appointments, travel arrangements and preparations for meetings.
• Provide the secretariat services in the CFO’s office. 
• Screening phone calls, inquiries, and requests, and handling them when appropriate. 
• Manage correspondence, track incoming and outgoing correspondence, and ensure replies are produced within the required timeframe. 
• Establish and maintain a document management and tracking system. 
• Ensure the safekeeping of all documentation in the office of the CFO. Monitors the Branch Budget. 
• Provide support to other members of the Branch whenever necessary. 
• Maintain systems and procedures to support the efficient running of the office. Maintain the highest level of confidentiality and adherence to policies and procedures.

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REF: DOCS 08/07/2024 

REQUIREMENTS: 

• National Senior Certificate (NQF Level 4 as recognised by SAQA) with no experience. 
• An appropriate Diploma/ Bachelor’s Degree (NQF Level 6/7) and a valid South African driver’s licence will be an added advantage. 

DUTIES: 

• Render clerical support in the requisition process of goods and services, Record received request for goods from end users. 
• Compile procurement plans and compliance report. 
• Liaise with internal and external stakeholders in relation to procurement of goods and services, capture information and generate orders on LOGIS, follow up on outstanding orders, and compile generic reports in respect of order transactions. 
• Understanding of BAS System and the maintenance of supplier database. Provide support in the process of receiving and distribution of stock as well as stock control, verify received goods received from suppliers, identify damaged or wrong items and record them, liaise with the supplier to return damaged or wrong items, capture goods on relevant registers, ensure safekeeping of goods, administer paperwork for distribution of goods, capture invoices from suppliers. 
• Render clerical support to transport and travel services and submit bookings to the travel agent, capture travel and accommodation arrangements, maintain relevant transport forms and registers, coordinate the submissions of subsistence and travel claims for approval, update all compliant invoices. 
• Render general clerical support services

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REF: DOCS 09/07/2024 

REQUIREMENTS: 

• National Senior Certificate (NQF Level 4 as recognised by SAQA) with no experience. 
• An appropriate Diploma/ Bachelor’s Degree (NQF Level 6/7) and a valid South African driver’s licence will be an added advantage. 

DUTIES: 

• Render clerical support in the requisition process of goods and services, Record received request for goods from end users. 
• Compile procurement plans and compliance report. 
• Liaise with internal and external stakeholders in relation to procurement of goods and services, capture information and generate orders on LOGIS, follow up on outstanding orders, and compile generic reports in respect of order transactions. 
• Understanding of BAS System and the maintenance of supplier database. Provide support in the process of receiving and distribution of stock as well as stock control, verify received goods received from suppliers, identify damaged or wrong items and record them, liaise with the supplier to return damaged or wrong items, capture goods on relevant registers, ensure safekeeping of goods, administer paperwork for distribution of goods, capture invoices from suppliers. 
• Render clerical support to transport and travel services and submit bookings to the travel agent, capture travel and accommodation arrangements, maintain relevant transport forms and registers, coordinate the submissions of subsistence and travel claims for approval, update all compliant invoices. 
• Render general clerical support services

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REF: DOCS 10/07/2024 

REQUIREMENTS: 

• National Senior Certificate (NQF Level 4 as recognised by SAQA) with no experience. 
• An appropriate Diploma/ Bachelor’s Degree (NQF Level 6/7) and a valid South African driver’s licence will be an added advantage. 

DUTIES: 

• Render clerical support in the requisition process of goods and services, Record received request for goods from end users. 
• Compile procurement plans and compliance report. 
• Liaise with internal and external stakeholders in relation to procurement of goods and services, capture information and generate orders on LOGIS, follow up on outstanding orders, and compile generic reports in respect of order transactions. 
• Understanding of BAS System and the maintenance of supplier database. Provide support in the process of receiving and distribution of stock as well as stock control, verify received goods received from suppliers, identify damaged or wrong items and record them, liaise with the supplier to return damaged or wrong items, capture goods on relevant registers, ensure safekeeping of goods, administer paperwork for distribution of goods, capture invoices from suppliers. 
• Render clerical support to transport and travel services and submit bookings to the travel agent, capture travel and accommodation arrangements, maintain relevant transport forms and registers, coordinate the submissions of subsistence and travel claims for approval, update all compliant invoices. 
• Render general clerical support services

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REF: DOCS 11/07/2024 

REQUIREMENTS: 

• National Senior Certificate (NQF Level 4 as recognised by SAQA) with no experience. An appropriate Diploma/ Bachelor’s Degree (NQF Level 6/7) in Financial Management/ Supply Chain Management and a valid South African driver’s licence will be an added advantage.

COMPETENCE: 

• supply chain Management processes, inventory Management, Public Service Management Act, Treasury Regulations, PPPFA and other relevant prescripts. 

DUTIES: 

• Procurement source documents are verified and captured, once approved, the order is timeously placed with the supplier, in accordance with departmental policies and procedures and compliant with applicable legislative requirements. 
• Goods received, checked, and reconciled with respective orders, correctly marked, moved, and packed in the appropriate bin location, and inventory records accurately updated, in accordance with departmental policies and procedures and compliant with applicable legislative requirements. Create and print orders on LOGIS system. 
• Saucing of quotation to ensure that they comply with the minimum requirements. 
• Assist end users with the compilation of compliant specifications on the supply chain system. Prepare and Compile quotes. 
• Capturing of awarded contracts on National Treasury Contracts registration application (CRA).