Assistant Financial Accountant - Cape Town at Lindt and Sprungli

Position Purpose
To ensure the accounting function is managed efficiently by ensuring reconciliations for our Retail business sector is managed on SAP and costs allocated to the correct general ledger expense accounts as well as managing and overseeing Finance processes such as Petty Cash, Cash to Bank, Card to Bank etc.

Key Responsibilities

Build and maintain sound business relationship with:

• Fellow Finance Team (Credit Control, Accounting and Finance Manager)
• Other departments and senior management; and
• 3rd Parties (SARS, auditors, consultants).
• Manage Retail Accounts Mailbox
• Ensure all Petty cash and credit card expenses are valid and process to correct general ledger expense accounts and cost centers.
• Upload of HSBC Bank Statements into SAP
• Post prepayment expenses and prepare a monthly prepayments schedule and reconciliations.
• Expense monthly POS (Point of Sale) Display COGS as per Trade Marketing Tracker.
• Ensure daily MICROS in store cash-up and end of day are done timeously and accurately.
• Weekly and monthly reconciling of MICROS actual banking to HSBC.

Monthly preparation of Retail Reconciliations

• Cash to Bank
• Card to Bank
• EFT
• Float
• Netflorist
• Mr D
• Uber Eats
• Vendors as may be directed by the financial accountant and financial manager
• Cash collection administration for Retail Stores as and when applicable
• New Store Opening and Closing finance support
• Ensure SAP NNTS (Net Net Trade Sales) matches MICROS NNTS (Net Net Trade Sales) at all times.
• Retail Turnover Certificates – Preparation and Send out.
• Monthly Retail Petty Cash Claims verified and posted.
• Monthly Rental invoices are posted and reconciled – IFRS 16 Schedule

Take full ownership of the following accounting functions:

• Fixed assets.
  • Depreciation
  • Update Monthly CAPEX report
  • Update monthly fixed asset register
• Prepayments booking, expensing and reconciliations
• Recurring Journals
• Display cost of goods sold (Display COGS)
• Clear outgoing and incoming bank clearing accounts on a weekly basis.
• Prepare monthly VAT reconciliation and Vat audit documents.
• Prepare ad-hoc manual and retail invoices and purchase orders.
• Assist Finance Manager in compiling LICS (Lindt Internal Control System) Retail controls and self-assessments.
• Assist the Finance Manager and Financial Accountant in forecasting, budgeting and month-end reporting process and any other ad-hoc requests in line with business requirements.
• Assist PWC at interim and year-end audit in accounts payable and operational expenditure.
• Assist CFO, Finance Manager, Financial Accountant, Supply Chain Manager, and Planner on a daily basis with any ad-hoc work that comes up
• Model the financial impact of initiatives and make appropriate recommendations.
• Maintain and reconcile the retail rental tracker.

Personal Characteristics 

• Excellent interpersonal and communication skills;
• Ability to work under pressure;
• Reliable, loyal, trustworthy, honest;
• Attention to detail; and
• Good organizational skills with the ability to work both independently and as part of a team whilst prioritizing workload

Requirements

• 2 years’ experience in Financial Accounting environment advantageous
• BS diploma or degree in Finance, Accounting, Business Administration or equivalent qualification
• Strong Excel skills
• Highly numerate with excellent analytical skills and attention to detail
• Previous experience gained within International FMCG environment advantageous
• Strong MS (Outlook, Excel, Word) skills
• SAP experience considered to be a distinctive advantage