Bid + Proposal Lead at Siemens Healthcare

You will perform a wide range of general administrative and/or technical accountabilities, operations, analysis and complete respective projects or concepts, in order to deliver functional specific internal services, for the organization.

What Will You Be Expected To Do

Bid and Proposal Development

• Analyse the bid offer to identify (where possible) ways to optimize the structure of the deal (payment holidays, service contract, financing, discounts) and facilitates discussions with Account Executive & Business Management.
• Build and maintain strong working relationships with key stakeholders at all levels of the organization and across all functions. Stakeholders comprising of subject matter experts from Sales, Product, Service, Commercial, Projects and Legal.
• Ensure completion of the Bid & Proposal planning before the kick-off meeting.
• Ensure that commercial and compliance risks that may exist are understood and communicated to relevant stakeholders and appropriately addressed/ mitigated.
• Support new business development opportunities and the production of financial and strategic assessments.
• Manage and keep up to date records of win/loss analysis as future reference for upcoming bids or proposals, as lessons learned.
• Monitor and follow up on all activities (as necessary) from kick off to final sign off to ensure all deliverables are submitted on time to meet the Bid-Coordinators sign off deadline.
• Coordinate cross functional teams to resolve sticking points that occur during the bidding or proposal phases.
• General business reporting for the department.

Coordinating

• Assist in analysing bid or proposal requirements and provide guidance to cross functional teams on compliance and responsiveness to achieve a competitive bid or proposal.
• Ensure completeness, appropriateness and information requirements for the bid or proposal.
• Internal resource planning, scheduling and constant monitoring to meet set deadlines with high quality outputs.
• Setting and driving the meeting agenda.
• Listing and documenting all actionable items required from the cross functional teams as outlined in the delivery plan.
• Prioritise requirements to ensure appropriate use of internal resources.
• Maintain constant communication with cross functional teams regarding the status and any outstanding requirements or changes that may occur during the bidding or proposal process.
• Manage the tender submission through its entire life cycle.

Production

• Preparation of the bid or proposal file with required supporting documentation based on the bid or proposal requirements.
• Obtain required bid documentation from relevant departments, and document as required by the bid or proposal requirements.
• Put together a complete tender or proposal document in line with the company’s brand.
• Perform a quality check of the document to make sure all the required documentation as per the bid or proposal requirements are complete.
• Document management and control.
• Perform other related duties as required.

General

• Comply with any training as required and necessary to perform the duties of the position.

Functional competencies (Essential): (ABILITIES)

• Ability to build relationships with internal departments and external tendering authorities to ensure the highest quality of work is achieved.
• Ability and responsibility to keep abreast of bid requirements, update records and maintain information.
• Ability to provide specialist know-how, training, support and advice with regards to bid management to stakeholders
• Ability to analyse and make recommendations about improvements to bid management procedures, practices and tasks.
• Ability to integrate new knowledge attained through formal and informal learning opportunities in the execution of bid management tasks.
• Ability to take responsibility and ownership for allocated tasks and individual bids and the key milestones within each submission.
• Ability to prioritise workload and create professional documentation to a high standard with particular focus on accuracy and care.

Skills Required (ABILITIES)

• Highly motivated
• Innovative
• Customer focused
• Deadline driven
• Excellent communications skills - both verbal and written
• Attention to detail, consistency and accuracy
• Ability to motivate and inspire others
• Ability to work under pressure and handle multiple projects simultaneously
• Ability to prioritise

Education And Experience

• Degree or Diploma in Marketing/ Business Management/ Finance or similar
• Marketing and Sales experience.
• Understanding of P&L/ Commercial background.
• MS Office.
• 3 – 5 years’ experience in Tender/Bid Management or related field.
• Understanding of the bid process, rules and requirements will be advantageous.
• Experience in a busy, high pressure working environment.
• Experience in a Medical industry background will be advantageous.