BIOFIN: Finance & Admin Officer, Pretoria, South Africa at United Nations Development Programme

• Organization of programme administration activities and tasks:
• Arrange, coordinate and manage the bookings of programme meetings, conferences and workshops.
• Coordinate, travel and catering arrangements.
• Development of meetings agendas and programmes.
• Prepare meeting and workshop documents.
• Taking notes and preparing minutes of meetings and workshop proceedings and assisting in the timely follow-up of agreed actions.
• Arrange project site visits for monitoring and evaluation purposes.
• Take into account ad hoc activities as and when required.

Maintaining records of the programme budget and expenditure:

• Procurement of project requirements, processing invoices, keeping systematic track of all invoices/receipts received and payments made according to UNDP rules and regulations.
• Ensure responsible parties adhere to the same rules and regulations.
• Assist the Portfolio Lead with quarterly financial and narrative reports.
• Ensuring that all payments made are considered eligible by the UNDP.
• Creation of payment requisitions and register project expenditures.
• Regular update of project activities and progress on UN QUANTUM system.

Communication and Reporting

• Collecting, editing, summarizing and presenting project related information for the development and distribution and broadcasting of communication and awareness material through different media and social media platforms.
• Updating project related website/webpages and delegating website tasks to and communication department as deemed appropriate
• Keeping track of information dissemination activities of other project partners and related projects
• Maintain and update project related social media platforms.
• Coordinate and monitor the quality of implementation of the communication strategies of the project partners and ensure it relates and link to the Project Communication Strategy.

Eligibility criteria

• Required experience: 7 years

Required education level:

• Master's degree in Finance, Business Administration, Public Administration, Economics
• Candidates with a bachelor's degree would also be considered.

Skills and experience:

• Budgeting, Finance, Data Collection; Data analysis; Data storytelling and communications; Collective Intelligence Design,
• Experience in working with international and national experts and institutions,
• Knowledge of the main software packages (MS Office),
• Good reports and policy drafting and writing skills; of policies relating to the environment and communication skills
• Ability to prepare publications, reports and presentations,
• Ability to work with a multidisciplinary and multicultural team,
• Exposure to environmental issues or biodiversity is desirable,
• Previous experience in expenditure reviews would be an asset,
• Familiarity with government processes is highly desirable,
• Previous experience in expenditure reviews would be an asset.