Minimum Qualification
- LLB degree (a CIS qualification will be an advantage)
- Exceptional Board secretarial and administrative skills. Good knowledge of corporate governance and compliance prescripts and relevant legislation, including public sector legislation.
Minimum years relevant experience
At least 5 years’ experience in a Board / Company Secretary role, preferably within a State-Owned Entity
Minimum Requirements
- Effective Management of Board and Sub Committee Administration;
- Good Corporate Governance and Compliance;
- Director and Board effectiveness;
- Stakeholder communication and engagement; and
- Board submissions and reports as well as Ad hoc requests
Job Description
The Board Secretary has to ensure the smooth and effective functioning of the Board and its Committees; timely information flows between the Executive and Board, and vice versa; the development, management and review of governance policies and procedures; and act as a sounding board and advisor to the Chairperson, Board and Senior Management Team on governance matters.
Key Areas of Responsibility
Effective Management of Board and Sub Committee Administration
- Responsible for preparation of the Board Year Plan
- Responsible for the timeous distribution of Board and Sub Committee Packs prior to the scheduled meeting
- Produce minutes and ensure the timeous distribution thereof to members
- Liaise with Management to source information and / or action items to ensure sound information flow within the Board and Sub Committees
- Ensure minutes of meetings and resolutions are permanently affixed in the Company’s Minute Book and duly signed and dated by the Chairpersons of the respective meetings
- Ensure all attendance registers and declaration of interests are signed by participants at all Board and Sub Committee meetings
- Coordinate logistical arrangements for members to attend Board and Sub Committee meetings i.e. travel arrangements and catering
- Ensure that records are up to date and readily available at all times
- Maintain an up-to-date Register of Board and Sub Committee meeting resolutions
- Administration of Board member payments and claims
Good Corporate Governance and Compliance
Assisting the Board in carrying out its corporate governance and compliance functions by, among other things, ensuring that:
- The Board exercises good corporate governance by providing sound advice on corporate governance matters
- Board members, collectively or individually, are provided with guidance as to their duties, fiduciary responsibilities and powers
- Board charters and terms of reference are up-to-date, sound, effective and complied with
- Annual declarations of interest by the Board are up-to-date
Communicating legislative and corporate governance developments to the Board and Sub Committees and providing guidance on legal and governance matters:
- Advise on legislation which impacts on NRWDI, and advising on compliance thereof
- Monitoring Committee adherence to all applicable Acts and King IV
- Ensuring Board and Board Committee compliance with statutory requirements
- Bringing irregularities / non-compliance to the attention of the Board
Director and Board effectiveness
Ensuring that the Board is properly capacitated and effective by:
- Ensuring the induction of Board members
- Ensuring Board capacity through competency enhancement (skills gap-analysis, training, etc.)
- Ensuring optimum Board composition (consult Board Chairperson)
- Ensuring optimum Board Committee structuring and composition (advise Board)
- Keeping the Board informed on Board functions, trends and best practice
- Coordinating Annual Board performance reviews
- Regular and good quality information / legislative updates, training facilitation and advice
- Annual Board and Committee assessments and effective and timely implementation of next steps
Stakeholder communication and engagement
Ensuring effective communication and engagement between the Board and its stakeholders including:
- The Office of the State-Owned Enterprises (SOE) of the Department of Minerals and Energy
- Relevant Committees of Parliament
- NRWDI Management
- Other Boards of the Department of Minerals and Energy’s entities, and any other relevant parties
Board submissions and reports as well as Ad hoc requests
- Compile governance reports for submission to the Board
- Compile reports in collaboration with Legal on legal issues
- Compile reports in accordance with policies, procedures and legislation
- Compile reports within the allocated time frame
Knowledge, Skills & Attributes
Skills:
- People management skills
- Project management
- Departmental budgeting
- Performance management and performance appraisals
- Change management
- Analytical thinker
- Professional report writing, communication and presentation skills
- Facilitation, mentoring and coaching skills
- Problem solving, negotiation and ability to influence various levels of employee hierarchy
- Ability to cope with stress, pressure, deadlines and to handle setbacks
- Planning, organisation and time management skills
- Good interpersonal skills and team player
Knowledge:
- Stakeholder management
- Conflict management
- Sound understanding of the requirements of the role
- Understanding of NRWDI core business processes
- Understanding of project management
- Customer focus and customer service principles
- Ability to research, analyse and prepare information
Attributes:
- Model and exemplary work ethic
- Innovative and solution-oriented
- Proactive self-starter, able to decide and initiate action
- Ability to function independently
- Organisational commitment
- Professionalism, emotional maturity, honesty, integrity and self-motivated
- Results orientation and concern for quality, order and excellence
Gmail
Yahoomail