Current Vacancies at National Radioactive Waste Disposal Institute

Minimum Qualification

• At least a Human Resources Bachelor's degree specialised in Labour Relations or equivalent qualification

Minimum years relevant experience

• Minimum 5 years within labour relations environment.

Minimum Requirements

• Dispute Management
• Disciplinary cases, suspensions, appeals and investigations
• Collective Bargaining
• Liaise and maintain relations with internal/external stakeholder including other government departments and state-owned entities
• Policy development, reviews, awareness, and workshops; and
• Internal Controls and Support

Job Description

To promote ethical standards, manage grievances, disputes, and disciplinary matters to promote sound employee/ employer relations.

Key Areas of Responsibility

Dispute Management

• Coordinate procedures associated with disciplinary cases, grievances
• Provide regular advice on grievance and disciplinary processes to supervisors/ managers and employees.
• Prepare quarterly reports on disciplinary referred and submit reports to management
• Develop and manage database on disciplinary cases, grievance, suspensions, and appeals processes.
• Coordinate and attend to investigations as required.

Disciplinary cases, suspensions, appeals and investigations

• Coordinate procedures associated with disciplinary cases, grievances
• Provide regular advice on grievance and disciplinary processes to supervisors/ managers and employees.
• Prepare quarterly reports on disciplinary referred and submit reports to management
• Develop and manage database on disciplinary cases, grievance, suspensions, and appeals processes.
• Coordinate and attend to investigations as required

Collective Bargaining

• Coordinate Organisational Collective Bargaining meetings
• Maintenance of sound relations with Unions

Liaise and maintain relations with internal/external stakeholder including other government departments and state-owned entities

• Provide assistance with other departments in investigation and presiding/initiating of disciplinary cases and other matters
• Establish and maintain good relations with programmes with the aim of promoting strategic partnership in view to promote sound employee /employer relations.

Policy development, reviews, awareness, and workshops

• Facilitate information sessions/ workshops to create awareness and enhance understanding of employee relations policy and procedure
• Develop, review, and facilitate implementation of employee relation policies and procedures.
• Interpret changes in employee relations policies and directives from all legal prescripts for management and employees
• Advise management and Organised Labour in the development, application, and interpretation of labour relations policies and practices, according to policy and legal prescripts and directives

Internal controls and support 

• Perform other duties, including administrative related to the job for effective performance of the department.
• Develop, implement, and maintain process to ensure proper control of work, compile and submit required administrative reports.
• Risk management and provide progress
• Monitor internal controls and provide continuous progress
• Provide functional advice and technical guidance to employees and management

Knowledge, Skills & Attributes

Skills:

• Understanding of team dynamics
• Proficiency in MS Office (Word, Excel, Power Point, MS Projects).
• Customer Service oriented
• Interviewing skills
• Internal consulting skills
• External consulting skills
• Communication (verbal and written) skills
• Planning and organising skills
• Financial Management
• Monitoring and evaluation
• Research and analytical skills
• Negotiation skills
• Presiding skills
• Service delivery orientated skills
• Batho Pele skills

Knowledge:

• Knowledge of South African Labour legislation (BCEA, EEA, SDA, OSHACT, LRA,) and Ethics
• Knowledge of organisational policies and procedures
• Knowledge of PFMA, Treasury Regulations
• Knowledge of reward and recognition principles
• Knowledge of learning and development theories
• Knowledge of Performance Management processes

Personal Attributes

• Good interpersonal skills
• Initiative
• Ability to work independently
• Ability to work in teams
• Be able to liaise with different stakeholders at different levels
• Team player
• Proactive and innovative

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Minimum Qualification

• LLB degree (a CIS qualification will be an advantage)
• Exceptional Board secretarial and administrative skills. Good knowledge of corporate governance and compliance prescripts and relevant legislation, including public sector legislation.

 
Minimum years relevant experience
At least 5 years’ experience in a Board / Company Secretary role, preferably within a State-Owned Entity
 
Minimum Requirements

• Effective Management of Board and Sub Committee Administration;
• Good Corporate Governance and Compliance;
• Director and Board effectiveness;
• Stakeholder communication and engagement; and
• Board submissions and reports as well as Ad hoc requests

Job Description
The Board Secretary has to ensure the smooth and effective functioning of the Board and its Committees; timely information flows between the Executive and Board, and vice versa; the development, management and review of governance policies and procedures; and act as a sounding board and advisor to the Chairperson, Board and Senior Management Team on governance matters.
 
Key Areas of Responsibility
Effective Management of Board and Sub Committee Administration

• Responsible for preparation of the Board Year Plan
• Responsible for the timeous distribution of Board and Sub Committee Packs prior to the scheduled meeting
• Produce minutes and ensure the timeous distribution thereof to members
• Liaise with Management to source information and / or action items to ensure sound information flow within the Board and Sub Committees
• Ensure minutes of meetings and resolutions are permanently affixed in the Company’s Minute Book and duly signed and dated by the Chairpersons of the respective meetings
• Ensure all attendance registers and declaration of interests are signed by participants at all Board and Sub Committee meetings
• Coordinate logistical arrangements for members to attend Board and Sub Committee meetings i.e. travel arrangements and catering
• Ensure that records are up to date and readily available at all times
• Maintain an up-to-date Register of Board and Sub Committee meeting resolutions
• Administration of Board member payments and claims

Good Corporate Governance and Compliance
Assisting the Board in carrying out its corporate governance and compliance functions by, among other things, ensuring that:

• The Board exercises good corporate governance by providing sound advice on corporate governance matters
• Board members, collectively or individually, are provided with guidance as to their duties, fiduciary responsibilities and powers
• Board charters and terms of reference are up-to-date, sound, effective and complied with
• Annual declarations of interest by the Board are up-to-date

Communicating legislative and corporate governance developments to the Board and Sub Committees and providing guidance on legal and governance matters:

• Advise on legislation which impacts on NRWDI, and advising on compliance thereof
• Monitoring Committee adherence to all applicable Acts and King IV
• Ensuring Board and Board Committee compliance with statutory requirements
• Bringing irregularities / non-compliance to the attention of the Board

Director and Board effectiveness
Ensuring that the Board is properly capacitated and effective by:

• Ensuring the induction of Board members
• Ensuring Board capacity through competency enhancement (skills gap-analysis, training, etc.)
• Ensuring optimum Board composition (consult Board Chairperson)
• Ensuring optimum Board Committee structuring and composition (advise Board)
• Keeping the Board informed on Board functions, trends and best practice
• Coordinating Annual Board performance reviews
• Regular and good quality information / legislative updates, training facilitation and advice
• Annual Board and Committee assessments and effective and timely implementation of next steps

Stakeholder communication and engagement
Ensuring effective communication and engagement between the Board and its stakeholders including:

• The Office of the State-Owned Enterprises (SOE) of the Department of Minerals and Energy
• Relevant Committees of Parliament
• NRWDI Management
• Other Boards of the Department of Minerals and Energy’s entities, and any other relevant parties

Board submissions and reports as well as Ad hoc requests

• Compile governance reports for submission to the Board
• Compile reports in collaboration with Legal on legal issues
• Compile reports in accordance with policies, procedures and legislation
• Compile reports within the allocated time frame

Knowledge, Skills & Attributes
Skills:

• People management skills
• Project management
• Departmental budgeting
• Performance management and performance appraisals
• Change management
• Analytical thinker
• Professional report writing, communication and presentation skills
• Facilitation, mentoring and coaching skills
• Problem solving, negotiation and ability to influence various levels of employee hierarchy
• Ability to cope with stress, pressure, deadlines and to handle setbacks
• Planning, organisation and time management skills
• Good interpersonal skills and team player

Knowledge:

• Stakeholder management
• Conflict management
• Sound understanding of the requirements of the role
• Understanding of NRWDI core business processes
• Understanding of project management
• Customer focus and customer service principles
• Ability to research, analyse and prepare information

Attributes:

• Model and exemplary work ethic
• Innovative and solution-oriented
• Proactive self-starter, able to decide and initiate action
• Ability to function independently
• Organisational commitment
• Professionalism, emotional maturity, honesty, integrity and self-motivated
• Results orientation and concern for quality, order and excellence

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Minimum Qualification

• At least a Human Resources Bachelor's degree or equivalent qualification

Minimum years relevant experience

• Minimum 3 years full generalist HR experience.

Minimum Requirements

• Talent Management;
• Workforce Planning;
• Learning and Development;
• Reward and Recognition
• Employment Relations; and
• HR Service Delivery.

 Job Description
To support the HR Manager in the implementation of the NRWDI HR Strategic Plan.
 
Key Areas of Responsibility
Talent Management

• Facilitate the selection process of employees.
• Monitor the implementation of the on-boarding process (induction, follow up interviews)
• Administer the deployment of staff (promotion, demotion, transfers) in the division.
• Support the HR Manager in the implementation of the NRWDI’s retention strategy.
• Assist line management in developing job descriptions
• Identify High Potential Employees (HIPO) and recommend development interventions in conjunction with line management
• Conduct exit interviews for employees

Workforce Planning

• Implement the business unit workforce plan to ensure that the business unit has the right people in the right places at the right time.
• Support the HR Manager in drawing up and monitoring workforce budget in line with the workforce plan.

Learning and Development

• Monitor the identification of training needs and ensure they are adequately addressed.
• Ensure that all employees have Individual Development Plans (IDPs)
• Ensure that development plans are developed for identified potential successors in conjunction with the HR Manager and line management.

Performance Management

• Monitor the application of the performance management process in the division (contracting, and appraisals) and report any deviations to the HR Manager to take the corrective action.
• Compile performance management related statistics (e.g. number of employees appraised, distribution curves etc.) for the HR Manager.
• Monitor the implementation of plans to address poor performance.

Reward and Recognition

• Monitor overtime costs and ensure that corrective action is taken
• Ensure that correct inputs (promotions, change of job title, remuneration) are processed by payroll and HR Admin Officers
• Conduct periodic analysis to ensure that there are no pay disparities or anomalies in the division
• Advise employees on Total Remuneration Package structuring

Employee Wellness

• Advise line management on managing employees (referrals) who have psycho-social challenges
• Draw up and analyse sick leave statistics and recommend actions to address negative trends
• Serve as a conduit between line management and Employee Wellness Practitioner
• Facilitation of disability application forms and coordination of the entire process

Employment Relations

• Ensures that Line Management comply with all relevant labour legislation.
• Provide advice to line and staff on labour related matters (grievance and disciplinary procedures)

HR Service Delivery

• Ensure that the workflow process is closed out for all the terminations
• Ensure that employees and line management are provided with timeous administration support

Knowledge, Skills & Attributes
Skills:

• Understanding of team dynamics
• Proficiency in MS Office (Word, Excel, Power Point, MS Projects).
• Verbal and written communication skills
• Customer Service oriented
• Interviewing skills
• Internal consulting skills

Knowledge:

• Knowledge of South African Labour legislation (BCEA, EEA, SDA, OSHACT, LRA,)
• Knowledge of talent management principles
• Knowledge of HR Information system/s
• Knowledge of reward and recognition principles
• Knowledge of learning and development theories
• Knowledge of Performance Management processes

Attributes:

• Self-starter, able to decide and initiate action
• Ability to function independently
• Organisational commitment
• Professionalism, emotional maturity, honesty, integrity and self-motivated
• Good interpersonal skills and team player
• Results orientation and concern for quality, order, and excellence