Bookkeeper at Digicall

ROLE SUMMARY

Are you passionate about numbers, detail-oriented, and ready to contribute your financial expertise to a dynamic team? We're actively seeking a skilled Bookkeeper to join our company.

The Bookkeeper is required to complete the full bookkeeping functions from source documentation to trial balance and record the day-to-day financial transactions of the business. These include purchases, sales, receipts and payments. They are responsible for ensuring all transactions are recorded in the correct ledger and computing, classifying and recording numerical data to keep financial records. In addition, the Bookkeeper is also responsible for debtors and creditors related transactions. In debtors, responsibilities include but are not limited to, issuing invoices and locating and notifying customers of delinquent payments by mail or telephone. Further responsibilities include capturing invoices received and analysing the current credit data and creditors statement.

If you're ready to take the next step in your accounting career and make a significant impact, we encourage you to apply!

QUALIFICATIONS

• Minimum: Senior Certificate (NQF 4) or the equivalent
• Preferred: Diploma in Bookkeeping / B-degree in Accounting

EXPERIENCE

• Minimum of 2 to 3 years working experience within a financial or similar environment.

UNDERSTANDING

• Working knowledge of Microsoft Excel & Word.
• Solid knowledge of accounting up to balance sheet.
• Solid knowledge of financial transaction processes and accounting.
• Knowledge of VAT and employees tax.

RESPONSIBILITIES

 Preparing accounts from source documents, i.e. bookkeeping

• Producing Cashbooks
• Producing Journals
• Processing on accrual basis including debtor and creditors.   
• Reconciliation of control accounts, debtors, creditors.
• Conducting payment of VAT 201 return EMP 201 return. 
• Dealing with any possible SARS queries (e.g. penalties and interest raised, unprocessed returns, refunds, tax clearance, etc.)
• Communicating with clients when necessary.
• Ad hoc duties, i.e. accounting projects on request (year-end journals/ audit file preparation).
• Achieving fee target by invoicing clients for all work performed according to agreed budget and fees.
• Perform all such duties and exercise all such powers in relation to the business of the Company as may from time to time be vested in or assigned to you, despite the fact that such duties and powers may not normally performed by you.

Debtors

• Issue all debtors invoices according to invoice specifications and requirements.
• Ensure debtors invoices are within the specified time-line and/or cut-off date.
• Ensure debtors invoices are submitted on time.
• Timely distribution of the monthly debtors’ age analysis.
• Proper maintenance of debtor master file on the financial system.
• Debtors’ recovery – following up on all overdue invoices, documenting correspondence and taking the appropriate action to ensure prompt recovery.
• Analyse credit data and financial statements to determine the degree of risk involved in extending credit or lending money.
• Assist with other administrative and operational tasks as and when required.

Creditors

• Capture all creditor invoices received.
• Manage and follow up on creditor related transactions and documentation.
• Ensure documents are correct for example delivery note, price right according to invoice, receive purchase order – when it gets delivered, delivery note – and invoice.
• Check price is correct according to what was quoted.
• Reconcile statements.
• Request quotations.
• Ensure all data on system is current and correct.

COMPETENCIES

• Checking Things: Very thorough and even perfectionistic, ensures that things are done properly, delivering high quality work with great attention to detail.
• Following Procedures: Extremely rule following, procedural and risk averse.
• Interpreting Data: Very effective in applying technology and working with numerical data when evaluating problems. Relies heavily on facts and hard, objective data when evaluating problems.
• Producing Output: Works at a fast pace, works well when busy and copes well with multi-tasking.
• Documenting Facts: Communicates well in writing, readily understand the logic behind an argument and will ensure that all the relevant facts are taken into consideration.
• Examining Information: Analyses and processes information very effectively when solving problems. Very curios and good at asking probing questions.
• Establishing Rapport: Very quickly establish rapport with people. Like making new friends and find making friends easy. Attach importance to and are effective in making a good first impression.
• Meeting Timescales: Conscientious about meeting deadlines, highly punctual and high unlikely to leave things unfinished.
• Upholding Standards: Uphold the highest standards and honour agreed commitments. Is discreet and maintains confidentiality.
• Providing Insights: Very quick at getting to the core of a problem. Will improve things and find ways to improve. Likely to trust own intuition.