Financial Administrator at Emeris College

Duties and Responsibilities:
Financial Assistance and Bursary Management

• Review, process and conclude bursary/ financial assistance applications against list of supporting documentation required
• Engagement with external funding suppliers as and when required for approved applicants who require funding. Including issuing of invoices, payment tracking and submitting commission payment requests to payments team
• Management of communication and confirmation of acceptance with applicants.
• Tracking of status of applications
• Management of bursaries with automatic rollover
• Management of SETA Bursaries
• Enrolment of Students who are approved for financial assistance
• Communication and reporting to campuses on applications, approvals, tracking and status of applications weekly/ monthly/ as required

Cashbook and Debit Orders

• Accurately processing of daily bank statements and escalation of all unknown payments to the bank for resolution. Accurately processing of unallocated payments to student accounts
• Accurately processing of weekly banking from the cash office (Credit/Debit card payments)
• Identifying payments for other campuses, processing of required journal and escalating to Line Manager approval and posting (NSCC and HF where required)
• Preparation of payment batches in D365 for Line Manager approval and posting (NSCC and HF where required)
• Processing of debit orders on the Absa banking system and or D365 (H2H) (1st /15th/ 25th ) of each month .
• Ensure all debit orders returned unpaid from the bank are dealt with immediately by credit controller team and NSCCs
• Managing and maintaining ABSA Template Distributions to ABSA and to the campus's - twice weekly
• Ad Hoc administration as and when required

Registration

• Timely receipting of daily cashbooks and unallocated payments
• Preparation of pro-forma invoices and receipting of app and pre-regs fees in SIMS where due to EFT payments/ payments made outside of the application portal
• Processing of pre-reg fees to student accounts once enrolled
• Processing of accepted and approved bursaries and concessions
• Conversions of accounts from Full Settlement to TERMS in system

Quality Management, Projects and Reporting

• Ensure that all trackers related to department administration is maintained and updated
• Maintain effective communication with both internal and external stakeholders regarding payment allocations and bursaries/concessions statuses
• Assistance with collating and consolidating information for reports and confirming the accuracy thereof
• Assistance with projects and other requirements related to the role and for the benefit of business
• Assistance with training and upskilling business and peers

Minimum Educational Requirement:

• Minimum of Matric/ Financial Qualification ( Certificate /Diploma) advantageous

Minimum Work Requirement:

• Minimum of  3-5 year's finance experience