Bookkeeper - Lereko Volvo Trucks Polokwane at Motus Holdings Limited

Specific Role Responsibilities    
Specifications for these positions will be discussed if a candidate is invited for an interview.

 The responsibilities of a Bookkeeper include the following tasks:

Responsible to control the full debtor’s function at the dealership, such as (but not limited to):

• Prepare, report and consolidate financial statements:
• Generate trial balances and reconciliations.
• Accurately prepare and review all reconciliations.
• Ensure all accruals and journal entries up to date.
• Prepare cost allocations for payments and deposits.
• Manage all payments and allocation of receipts (i.e. cheques, electronic fund transfers etc.)
• Control fixed assets and follow up on outstanding vehicle debtors:
• Calculate all additions, disposals and depreciation of assets.
• Align all physical assets with asset register.
• Ensure that depreciation calculation agrees with nominal account.
• Vehicle debtor queries actioned within specified timeframe.
• Assist FM/DP with management of daily, operating and annual financial reports, meeting applicable timelines.
• Handle insurance administration including investigation of insurance claims, responsible for 3rd party payments, and accurate recovery of excesses.
• Reconcile stock:
• Prepare and/or review vehicle, parts and asset stock-takes.
• Process credit notes, do parts creditors recon and follow up on variances.
• Reflect vehicle stock accurately and timeously in nominal ledger; reconciliation of nominal ledger accounts and follow up on variances.
• Calculate depreciation on demo vehicles (ensure stock is accounted for against NRV).
• Calculate and forecast provisions (used obsolescence, fleet claims ageing, warranty ageing etc)
• Prepare audit schedules for auditors and assist them in finalising audits.
• Process credit notes, do warranty recon and follow up on variances.
• Calculate and submit monthly VAT Recon.
• Review FSP calculations
• Cash Management
• Maintain good housekeeping within department in terms of ensuring that financial documents and records are filed and archived for easy accessibility.
• Ensure that the correct accounting policies and procedures are followed at all times.

Qualifications and Experience    
Minimum Qualifications and Experience needed:

• Senior Certificate with Mathematics and Accounting is minimum.
• Certificate in Bookkeeping or Accounting (or relevant equivalent NQF5+ qualification) is preferred.
• Qualification in Finances, advantageous.
• Previous Bookkeeping Experience within the commercial industry required
• Drive AI (in-house system) experience advantageous
• Skills and Personal Attributes    

Skills and Expertise Required:

• Communication: Able to communicate professionally at multiple levels in a professional, diplomatic, polite, and rational manner even when under pressure.
• Interpersonal competence; effective at working with people.
• Financial Accounting
• Competent application of accounting fundamentals and principles.
• Financial and Accounting Controls experience
• Financial and commercial acumen/ thinking
• Sound knowledge and understanding of accounting and tax concepts, financial statements, trial balance, financial recordkeeping process, and books or accounts of the company.
• Interrogates transaction initiating information or data, and understands, records, or enters transactions onto the system.
• Analyses and reconciles financial information and data to resolve accounting issues, and reports on such.
• Compiling and presenting reports.
• Planning and organising
• Problem-solving and judgment skills
• Decision-making and action orientated.
• Conflict handling
• Time management, including the ability to respond to and resolve queries and issues in the minimum amount of time.
• Able to work independently and under pressure.

Personal Attributes:

• Professional
• High level of detail and accuracy
• Energetic and self-motivated
• Resilient and hardworking
• Deadline driven
• Systematic and methodical
• Empathetic when dealing with personnel matters.
• Someone who upholds professional ethics and values.
• Must be assertive and comfortable to share views and ideas in the interest of good financial management of the business.