Business Support Administrator at AECI Limited

Purpose of the position

• Responsible for Administration support within the business.

Required outputs (functional)

• Compiling and distributing the sales un invoiced report based on documentation received daily.
• Compiling and distributing a schedule of all finished goods into the plant daily.
• Reconciliation of schedules against vendor schedule to ensure all finished goods received balances so that vendor invoices can be processed.
• Attending to request by sales department for any physical documentation that may be required to invoice customers (waybill, despatch notes etc.)
• Ensure that all stock into Umbogintwini for finished products received from vendors is transferred as per the schedule.
• Goods Received Voucher (GRV) of STO for product received into the plant and following up to ensure that the GIT is complete by sales for the GRV to be done to ensure that all inter branch stock movements balance.
• Creation of production stock orders for the plant as per the daily production schedule
• Ensuring there is sufficient stock in the system for sales invoicing
• GRV for stock requisitions for stock issued.
• Preparation for monthly stock counts by ensuring all invoicing is complete or PGI, stock balances to production schedule, ensure all reports required are checked and executed prior to the stock count being created for the plant.
• Investigating and explaining any stock variances.
• Opening of stock counts for plants when requested
• Capturing of Stock Counts
• Reconciliation of all production stock for plant, including raw materials
• GRV of all production stock for all plants and departments
• Ensure all invoices validated on the VIM system are GRV’d and sent for vendor payments to be processed.
• Handle all supplier queries
• Process all intercompany invoices
• Create accrual schedule monthly
• Raise bulk requisitions for all departments

Requirements

Qualifications and expertise required (must)

• Matric / Grade 12
• Accounting qualification
• Experience with accounting software - SAP
• Data entry of financial transactions
• Data entry of financial transactions.
• Invoice preparation, verification and reconciliation.
• Scheduling, correspondence and office coordination.
• Proficient in Microsoft Excel (spreadsheets, formulas, data tracking)
• Strong organisational and time management skills.
• Professional verbal and written communication.
• Analytical Skills.
• Understanding of financial documentation (invoices, receipts, statements)
• Knowledge of company financial procedures and controls.
• Microsoft Word and Outlook.

Personal Attributes

Competencies (skills, knowledge and characteristics)

• Communication
• Budgets/cost control