Business Unit Administrator at National Treasury

Qualification/s Requirements

• Grade 12 is required, coupled with a minimum National Diploma (equivalent to NQF level 6) or any relevant Bachelor’s degree (equivalent to NQF level 7) in Human Resources Management or Business Management or Project Management or Public Administration;
• A minimum of 2 years’ experience obtained within an administrative or secretarial environment; and
• Knowledge and experience in utilizing MS Office in the execution of work within the business unit.?

Key Performance Areas

Secretarial Support:

• Maintain diaries and manage appointments;
• Manage electronic document tracking system;
• Perform typing /word processing, faxing and photocopying of documents for archiving and recordkeeping;
• Assist with the compilation of presentations, arrange meetings, parking and taking minutes;
• Manage travelling arrangements pertaining to logistics, security and transport for delegates from other government and international institutions as well as overseas trips; 
• Respond to phone calls and acknowledging correspondence; and
• Review travel requests and claims before the Chief Director’s approval.

Administrative Support:

• Verify memoranda and provide inputs to documents for enhancement;
• Initiate the ordering of stationery in conjunction with the internal procurement unit;
• File all documents for future references;
• Coordinate the efficient management of correspondence and meeting deadlines;
• Assist with proof-reading and quality control of documents emanating from the business unit;
• Perform and ensure timely reconciliation of subsistence and travel claims for directors;
• Treat all information as confidential and with utmost discretion;
• Perform desktop research for the business unit upon request; and
• Handle all administrative duties.

 Budget Support & Monitoring:

• Assist with the preparation of budgetary inputs in alignment with the MTEF requirements;
• Liaise with the CFO’s Office on the availability of funds in alignment with allocated budget;
• Coordinate the submission of telephone accounts and submit for processing; and
• Record and reconcile stationery, invoices and claim forms to meet the needs of the business unit.

Stakeholder Engagement: 

• Support the arrangements for the correct utilisation of practices pertaining to VIP’s visits from international organisations and foreign governments;
• Assist with technical projects and provide administrative support.