Buyer: Finance – Supply Chain Management - Gqeberha - Permanent - Paterson Grade C1 at Coega

RESPONSIBILITIES AND OBLIGATION

The primary objective of the Buyer is to maintain the acquisition of goods and services of the CDC.  The works includes reviewing requests, source quotations from suppliers, examining prices, assess suitability and availability of items or services, , affirmative buying, value analysis and other objectives. The duties include negotiating deals with suppliers, perform market research, product tests and evaluations and analyze competitors to determine what products are featured in stores and catalogs. The work is performed independently under the supervision of the Senior Buyer.

In pursuance of this primary objective, the Buyer is required to:

Essential Functions:

• Successfully procurement of goods and services for CDC BUs and Programmes for bids below R1 million vat inclusive and make recommendations to the Senior Buyer;
• Implement and manage quotation processes;
• Assist BUs in developing and maintaining the Procurement Plans;
• Ensure that the 3-quote system is fully utilized when procuring from non-preferred service providers;
• Ensure CSD registered suppliers are selected to obtain quotations;
• Ensure the selection criteria is implemented;
• Compile RFQ documentation;
• Supplier liaison;
• Form part of the bid evaluations;
• Follow-up and expedite the procurement requisitions;
• Purchase Order generation. Create Standard and Planned Purchase Orders in the Oracle System;
• Manage and control Open Purchase Orders;
• Developing an effective and accurate system for monitoring purchase orders;
• Delivering a monthly purchase order report to supervisors that indicates all closed and open orders;
• Working within the management team to ensure that all deliveries satisfy the assigned orders and report any back ordered or missing products;
• Assisting the BUs with maintaining inventory levels and materials on a regular basis;
• Effectively communicating with the BUs to ensure all purchase requisitions are complete and align with Procurement Plans;

Office administration:

• Organize, update and retain product information files and purchase order records;
• Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes and work co-operatively and jointly to provide quality seamless customer service;
• Prepare monthly reports on BBBEE and SMME spending for the organization.
• Enforce compliance with established SCM measures within prescribed parameters,
• Promote the relevance of compliance to policies and procedures and the adherence to regulations.

REQUIREMENTS

• A Degree/Diploma (NQF Level 7) in Commerce/ Supply Chain or any other related field of study;
• Minimum two (2) years buying experience within Public Sector;
• Computer literacy is important (word & excel);
• Basic negotiation skills;
• Be honest, reliable and trustworthy;
• Subscribe to the principle of confidentiality;
• Be familiar with BBBEE Act, PFMA and PPPFA of 2000;
• No criminal record;
• Driver’s license, code EB;
• Financial administration knowledge;
• Able to follow Supply Chain Management guidelines for Accounting Officers;
• Ability to work under immense pressure, use initiative, work independent, communicate at different levels within the organization;
• Client focused;
• Analytical;
• Problem solver;
• Great planning skills.