Buyer (Hay level 14/C3) (Internal & External) (North West) at NECSA

KEY PERFORMANCE AREAS  
Purchasing

• Purchase goods, services and works according to service level agreements between NECSA Group and the vendor.
• Efficiently drive and manage the process of procuring goods and services through the tendering and 3 quote processes.
• Ensures that the procurement function, however exercised within the Necsa Group, complies with all statutory requirements and Necsa Group’s internal policies.
• Promote and apply Preferential Procurement Regulations within the Necsa Group as prescribed by PPPFA
• Expedite outstanding orders on a regular basis by following up with suppliers
• Effectively handling and solving escalated/emergency situations that requires procurement interventions
• Actively supports and develops qualifying SME’s through providing guidance on RFQ/Tender processes
• In consultation with other internal stakeholders, investigates all procurement policy violations by both staff and suppliers and report to management.

Strategic Sourcing and Tendering Initiatives

• Conduct needs analysis and consolidate requirements for bulk procurement
• Ensure a continual supply of materials and services by surveying the local market for current sources of supply.
• Actively communicate and manages price adjustments on transactions so as to maintain a competitive value for money position for the Necsa Group.
• Participate as a team member as and when required on the Necsa Bid Committees. 

Vendor Relationship Management

• Engage with vendors and business on an operational level in order to ensure that the vendor adheres to the contractual arrangements, as well to meet and exceed internal customer’ expectations Collate data relating to vendor performance in order to provide input in to the normal Necsa Group reporting requirements.  When corrective actions are agreed between Necsa Group and the vendor, it will be the responsibility of this person to ensure that these corrective actions and effectively implemented.

Internal Customer Relations

• Directly engage with key internal stakeholders on operational issues relating to vendors providing goods or services procured off contract
• Develop and maintain constructive and cooperative working relationships with colleagues and management
• Manage purchasing activities including unpacking of functional or technical specifications with end users, translation of functional requirements into technical specifications where required
• Promotes adherence to purchasing principles and ethics by both internal clients and suppliers
• Liaises with internal key stakeholders regarding ending contracts and defines appropriate action plan
• Coordinate with internal customers, ensures that the procurement of goods or services complies with all external and internal statutory requirements;
• Handle and resolve business and supplier queries                                                                                                            

Administration and Filing

• Maintain proper filing system for all transactional documents.
• Ensure confidentiality of supplier information
• Ensure an auditable trail of all procurement transactions
• Ensure timeous availability of any information requested by the auditors
• Adhere to all safety & GMP procedures in the performance of job duties.
• Perform any other reasonable Supply Chain Management duties as assigned by the superior.

JOB REQUIREMENTS

Key knowledge and skills:

• Knowledge of PFMA, Supply Chain Management legislation and other regulatory framework pertaining to National Treasury framework.
• Comprehensive knowledge of general corporate business practices, government and commercial supply chain regulations and principles and sub- contracting practices.
• Good understanding of procurement principles in the public sector
• Good team player with the ability to work and interact at management levels.
• High levels of judgement and ethical standards.
• Must be able to and have experience in finances, people, project teams and contracts.
• Must be attentive to detail and accuracy.
• Competent in Microsoft applications

Competencies:

• Problem Solving
• Analytical thinking and attention to detail
• Judgement and decision making
• Ability to make decisions under pressure
• Excellent commercial awareness

Requirements
MINIMUM QUALIFICATIONS AND EXPERIENCE:

• A Diploma or NQF 6 Qualification in Supply Chain Management or Procurement
• 2-3 years’ experience in Procurement or SCM environment.
• Public Sector procurement experience will be advantageous

 Closing date:  02 November 2025