Buyer’s Assistant: Meat at Woolworths

Introduction

• To achieve the Meat category’s goals by providing administrative support to the Meat Buying Team and to ensure the smooth running of the department

Job description
Administrative Supplier Management.

• Daily communication with the supplier base and weekly reconciliation.  
• Communication with Meat Buyers & Planners regarding supply and availability and facilitating corrective action required at supplier base.
• Provide ordering support.
• Maintain Static data.
• Provide general administrative support to the Buying Team.
• Ensure all Price and Pack information is transmitted accurately to all suppliers
• Prepare departmental reports, Excel worksheets and
• Word documents: eg:
• Weekly sales reports per supplier.
• Weekly supplier shorts (order fill) reports.
• Communication of Promotional Planner and managing suppliers’ completion of Promotional Check Sheet timeously with correct flashes.
• Manage alignment of flash fonts across all suppliers.
• Departmental operating expense capturing & management.
• Booking of meetings rooms, coffees and supplier parking.
• Compile, update and maintain supplier files.
• Ad-hoc administrative duties
• Handle ad-hoc queries and requests
• Preparation of Contracts and Trading terms

Minimum requirements

Technical Skills:

• At least 2 years relevant administration experience
• Matric (Grade 12)
• Accounting or Finance Degree or Diploma
• System experience of Supplier portal, COGNOS, CAM, JDA FF, FILA, RMS, FPI and COM
• Computer literacy skills – Proficient in Excel, Powerpoint and Word
• Basic understanding of retail accounting practices
• Basic understanding of Buying and Planning Knowledge

Behavioural Skills:

• Team Player.
• Administration orientation with high levels of accuracy & attention to detail.
• Initiative – ability to anticipate Buying Team members requirements and react in advance.
• Ability and willingness to take routine decisions in the absence of Buyer.
• Planning and organizing skills.
• Good communication skills (verbal and written).
• Deadline orientated.
• Good interpersonal skills
• Customer Service Orientation
• Ability to work under pressure
• Attention to detail and Analytical ability
• Integrity and ability to maintain confidentiality
• Work with team at varying levels
• Results driven and proactive
• Connecting People.