Cashbook and Accounting Data Administration Clerk (Entry Level) – Pretoria at Advanced Health

Role Summary:

• The incumbent will be responsible for the processing and reconciliation of various cashbooks for multiple companies, as well as processing staff claims and petty cash for multiple companies.
• The incumbent will also be responsible for the accurate capturing of data from various source documents into Dext and Xero for storage, processing, and management purposes

Key Outputs:

Invoice Capturing

• Ensure invoices are valid for payment, correctly approved, and compliant with the Tax Act.
• Ensure correct General Ledger (GL) allocations.
• Capture approved supplier invoices into Xero via Dext (Accounts Payable module).
• Purchase Orders and Qims
• Qims to be reviewed twice daily to check for Purchase Orders (PO) assigned to your user.
• Creating Purchase Orders in Xero as per the Qims information.

Cashbook

• Bank reconciliation skills.
• Downloading and saving daily statements for all active accounts.
• Ensuring cashbook processing is updated daily for all main account cashbooks for all facilities.
• Ensuring that bank transactions are allocated to the correct GL accounts.
• Allocating all transactions that are being allocated directly to a GL account (not Accounts Payable) with the correct VAT treatment.
• Ensuring payments are allocated to the correct supplier invoices, to allow supplier age analysis to reflect the correct outstanding invoices and balances as per the reconciliations provided by creditors’ clerks.
• Ensuring receipts are allocated to correct customer invoices issued, to allow customer age analysis to reflect the correct outstanding invoices.
• Ensuring that bank reconciliations and bank balances are kept up to date daily.
• Processing intercompany invoicing.
• Processing of cashbook corrections as requested by accountants and the Accounts Payable Supervisor
• Ensuring that any queries regarding the creditors’ process are brought to the attention of the relevant parties.
• Processing expense claims from staff, ensuring all forms are correct and signed by line management before capturing.  Also, ensuring correct General Ledger allocations and proper VAT treatment on the respective transactions.
• Processing and reconciling of petty cash, credit cards, and petrol cards for all allocated accounts in all facilities in the group.
• Ensuring all petty cash cards and tin schedules are in the correct format when received back from facility managers, and with the correct balance and authorisation signature.
• Sending facility managers petty cash statements on a weekly basis.
• Ensuring that deadlines are met, including receiving timeous information from facility managers.
• Assisting with month end
• Assisting with year-end audit procedures
• Assisting with overflow work from the finance department to ensure the team goals are met.
• Perform ad hoc assignments as instructed.

Skills Profile:

• Grade 12 or equivalent NQF level 4 qualification.
• Studying towards an accounting qualification will be preferred.
• Two (2) years minimum solid cashbook experience.
• Experience in the financial department will be advantageous.
• Intermediate computer literacy, Excel, Word, and Outlook essential
• Working knowledge of Xero and Dext is an advantage
• Planning and organizing
• Attention to detail.
• Excellent Communication skills
• Integrity
• Time management skills and ability to plan, prioritize, and organize.
• Strong problem-solving abilities and numerical aptitude
• Ability to work under pressure and be deadline driven.
• Ability to work independently and in a team.
• Numeracy and sound technical skills
• Fast learner and ability to adapt to change

Closing Date: 15 July 2026