Job Openings at Advanced Health

ROLE SUMMARY

• The Day Hospital Manager’s overall responsibility is to manage and control the operational environment of a day hospital. Furthermore, the Hospital Manager is responsible for the end-to-end operational execution within the area of responsibility and will assume the overall leadership and delivery of operational performance. The incumbent will be responsible for planning, directing, coordinating, evaluating, and reviewing all activities necessary to the hospital’s management.
• The incumbent will be responsible for liaising with various stakeholders to ensure business growth, sustainability, and continuous improvement of business processes to increase market share and business competitiveness. The incumbent will be required to promote Advanced Health strategic priorities and initiatives.

KEY OUTPUTS

Effective Financial Management

• Participate in business planning and budgeting processes and manage nursing costs according to budget.
• Ensure compliance with the finance month-end process.
• Monthly variance reporting to finance.
• Ensure follow-up on exceptional variances for correctness.
• Manage stock utilization and drive product management processes within the unit, together with relevant stakeholders.
• Taking initiative in proactive approach and communication
• Engagements with key stakeholders (doctors) to optimize theatres

Strategic Direction

• Demonstrate leadership by conveying a strong sense of commitment to the company’s values.
• Provide strategic direction and implement key performance areas for the business unit.
• Identify areas for change and new business opportunities for the business unit as potential growth areas.
• Identify areas to improve operational efficiencies to ensure sustainability.

Clinical Outcomes

• Ensure the hospital provides safe, cost-effective, and quality patient care in line with Clinical Governance strategy and evidence-based practice.
• Provide emergency care to patients in a crisis – Clinical staff must be ACLS / BLS trained.
• Identify quality improvement opportunities and ensure appropriate strategy and quality improvement initiatives are developed and measured.
• Prepare monthly reports to inform management of the status and implementation plans of programs, services, and quality initiatives.
• Manage change in integrated healthcare delivery systems, such as work restructuring, technological innovations, and shifts in the focus of care.
• Inspect facilities and recommend building or equipment modifications to ensure emergency readiness and compliance with access, safety, and sanitation regulations.
• Maintain computerized record management systems to store and process data such as personnel activities and information, and to produce reports.
• Evaluate the patient’s journey through patient experience and stakeholder input.
• Evaluate nursing quality indicators and clinical outcomes
• Drive implementation of group quality initiatives.
• Timeous resolution of client complaints.
• Monitor Occupational Health and Safety (OH&S), Department of Health, Office of Health Standards, etc., applicable to Healthcare.
• Report all accidents/incidents to the General Manager and the Group Nursing and Quality Manager in line with QIMS (Quality Improvement Management System).
• Ensure compliance with all Advanced Health Standard Operating Procedures.
• Effective Leadership and People Management
• Demonstrate visible leadership in respect, operating model, Nursing strategy, and image of the profession, and actively sponsor employee engagement initiatives and projects to ensure continued and improved productivity.
• Drive and manage all people-related processes.
• Mentor and coach employees.
• Operational Delivery
• Maintaining and improving standards in the Hospital.
• Initiate and implement operational activities of the business unit aimed at managing risks, delivering the best patient experience, best outcomes, and cost-effectiveness, whilst ensuring that employees remain engaged.
• Ensure the best and safest patient care.
• Ensure the hospital is providing safe, cost-effective, quality patient care in line with Clinical Governance strategy and evidence-based practice.
• Manage overhead expenses according to budget.
• Control and manage variable staff costs.
• Equipment and instrumentation management and control.
• Co-ordinate/facilitate IPC and OH&S standards in the Hospital.

Self-Management and Development

• Ongoing customer Satisfaction according to set standards.
• Manage the operational staff in all their duties continuously to achieve and maintain optimum measurable as set.

Build Stakeholder Relationships

• Work effectively and cooperatively with others to establish and maintain good, mutually beneficial working relationships.
• Display a professional attitude when responding to potential business partner’s requirements.
• Maintain customer intimacy by building relationships with doctors and external providers to build patient loyalty.
• Be a brand ambassador and represent the Region by attending networking and industry events.
• Ensure broad communication to members of the community, local interest groups, industrial associations and the media to promote the business unit and the services provided.
• Maintain active participation and membership in networking with organizations.

Employee Management

• Applying all aspects related to Human Resources, including performance management and disciplinary procedures.
• Ensure relevant Orientation and training for all new staff members.
• Manage and monitor time and attendance for all staff and deal with absenteeism and habitual late coming.
• Timeous and accurate submission of all HR-related documentation.
• Ensure a structured working environment for staff.
• Arrange a monthly meeting for all relevant staff to discuss issues and give feedback.
• Arrange daily handover meetings for hospital staff.
• Identify training needs of staff and arrange appropriate training if needed.
• Scheduling and time management of all staff.
• Transformation and People Management
• Create and maintain a positive environment where the differences of others are recognized, understood, and valued so that all can reach their full potential and maximize their contributions.
• Ensure achievement of transformation goals as set out in the BBEE scorecard.
• Provide timely guidance and feedback to direct reports to help strengthen skill areas and leverage potential.
• Provide training and development opportunities for the respective teams aligned to the team’s core function.
• Establish the business unit to be an employer of choice to attract and retain the best talent to achieve group objectives.
• Manage the performance and delivery of all direct reports.
• Recognise and reward performance appropriately.

SKILLS PROFILE

• Relevant registration at SANC as a Registered Nurse
• An Appropriate three-year tertiary qualification.
• A post-basic qualification in Operating Room Nursing Science will be advantageous.
• A Nursing administration and or management qualification will be an advantage.
• At least 5 years of experience in a Senior Managerial position, preferably in a hospital environment and /or service-related environment.
• Demonstrated ability to build senior strategic partnerships.
• Experience in administration, financial, operations and human resources management (including communication and training) is recommended.
• Computer Literacy.
• Must be proficient in the Microsoft Office Suite.
• Knowledge of applications such as Slack and Trello would be advantageous.

Closing Date: 24 July 2026

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Role Summary

• The Patient Administrator will be responsible for all aspects of patient administration – admission, medical aid communication, authorization, billing, coding and general administrative tasks.
• The incumbent will have an obligation to clearly communicate with patients, assist the Group Credit manager in identifying financial and reputational risk at the frontline (Admissions) and ensure quality admissions by safeguarding correct, accurate, complete and relevant patient data; ensuring data integrity for use throughout the admission to receipt value chain and improve patient experience.
• The incumbent will further be responsible for admissions and pre-admissions of patients, handling payments of private patients; co-payments, admit and discharging patients in a professional, friendly and efficient manner, whilst creating and maintaining goodwill with all Doctors and their Reception staff.

Key outputs.

Patient administration

• Maintain a well-run, professional and patient-focused admission environment.
• Manage the accuracy of the admission process and the prevention of potential risk factors.
• Synergy and teamwork – working closely with credit controllers, nursing staff, stock controllers and doctors.
• Assist patients in accurately completing appropriate forms and documents for the required information.
• Capture and record the patient’s medical and personal information on the Hospital system in a professional, friendly and timeous manner, focusing on patient and visitor’s needs.
• Manage the risk for the hospital by adhering to all related protocols.
• Handling money and receipting according to protocol
• Collection of co-payments, private fees when applicable, and related documentation.
• Performing general administration duties involved in the preadmission of patients
• Billing and releasing of accounts daily within 24 hours.
• Ensuring submission of correct accounts to funders via Medikredit
• Manage and correct all rejected claims daily
• Drive pre-admissions, admissions, and confirmations to achieve quality admissions that minimize risk and maximize revenue collection.
• Assist the Group Credit Manager in ensuring that the medical aid tariff and option changes are implemented through messages and alerts to minimise confusion and uncertainties during the year-end change-over period.
• Assist in resolving customer complaints according to Best Practices and monitor customer satisfaction in an effort to drive action plans for improvement.
• Communicate effectively with key role players in order to enhance quality management.
• Identify and rectify non-compliance with business policies and procedures.
• Share information about patients and procedures with theatre and wards for theatre and bed planning with accurate information about gender, age, and exact description of diagnosis.
• Patients are requested to arrange authorisations – the hospitals assist when requested to do so.
• Update procedures and coding with funders, as and when required. 
• Capturing notes on the system with regards to any of the above is crucial as all parties involved need to know what was done/approved/arranged.

Financial Administration

• Check if the patient has any outstanding previous accounts.
• Assist private patients by preparing the Pre-payment estimate according to Group guidelines using the approved documentation.  All estimates are to be signed off by Facility Manager or her designate.
• Identify financial risks proactively and communicate these to the Group Credit Manager.
• Collect payments according to protocols and prepare financial registers daily, accountable for receipting functions as per policy.
• Weekly banking on prescribed documentation to Central Office according to protocol

Reception

• Provide efficient and professional telephone services, answered by the 3rd ring.
• Assist patients in accurately completing appropriate forms and document all information in accordance with internal policies and procedures.
• Direct all customers to the appropriate location, services, and appropriate nursing or medical professional.
• Ensure patient confidentiality at all times in line with the POPI Act
• Ensure that the reception area is always neat and tidy.
• To refer all emergency cases to the nurse’s station according to protocol.
• Assist patients with basic account queries and escalate as necessary.
• Collect all co-payments and private account balances according to Advanced health policies and procedures.

Telephone Etiquette

• Attend to patients/customers/visitors both telephonically and in person in a business-like manner.
• Screening telephone calls or transferring them to the correct department.
• Telephone to – confirm employment, and membership with medical aid, and check for exclusions or limits.

General Tasks

• Responsible for the preparation of the reception area for each working day and have all front desk activities are fully operational at the start of business hours.
• Perform general administration duties from time to time.
• Direct patients/visitors to wards and doctors’ rooms.
• Meeting and greeting visitors and directing them to their meeting or appointment.

Build and maintain stakeholder relationships

• Liaise with hospitals, patients, and other relevant stakeholders both within and outside the organisation to ensure good customer relations and service quality, ensuring that all customers experience excellent and satisfactory interaction at all times.
• Liaise with a network of internal and external stakeholders to ensure that the case management and billing integrity is maintained.
• Develop, maintain, and encourage open communication channels between relevant stakeholders.

Skills Profile

• Grade 12 or equivalent NQF level 4 qualification.
• A National Diploma or Relevant NQF 6 qualification in Administration will be advantageous.
• A minimum of 2 – 4 years Hospital Healthcare industry experience.
• A minimum of 2 – 4 years’ experience in the admissions processes in a private hospital environment.
• Billing background would be beneficial.
• Previous experience in pre-admission, admission; confirmation department essential
• Basic working knowledge of ICD and CPT coding essential.

Closing Date: 10 July 2026

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ROLE SUMMARY

• The Registered Nurse will render and promote cost-effective, safe, quality patient care in accordance with hospital standards and policies. The incumbent will further be responsible for assessing, planning, executing and supervising the implementation of care to meet patient needs. The registered Nurse is a role model in the delivery of evidence-based care.
• The Registered Nurse will actively participate in Clinical Governance. The incumbent will be responsible for direct and/or indirect nursing care of a patient or group of patients. The incumbent will perform nursing duties in accordance with the South African Nursing Council (SANC), Department of Health (DOH) and National Core standards.

Key Outputs

Patient Care

• Practices patient care according to his/her Scope of Practice and assumes total responsibility for these activities.
• Be active in preparing, controlling and replenishment of stock, consignment and instrument replenishment of the operating room allocated to for a procedure list.
• Contributes to the holistic care of patients.
• Controls swabs, instruments and needles/sharps.
• Maintains the principals of aseptic technique.
• Helps to control patient and hospital costs through the correct, safe and economical use of supplies and equipment.
• Prepares the circulating nurse, anaesthetic nurse and ODP for his/her duties during the procedure.
• Handles instruments and supplies safely and competently.
• Effective risk prevention and management.
• Effective communication with patients regarding their care. The promotion of health and well-being.
• Practices the principles of infection prevention and all Standard precautions.
• Promotes and maintains good public relations with patients, relatives and visitors.
• Executes all procedures according to hospital standards.
• Refer all complaints from patients and doctors to the Hospital Manager/shift leader.
• Carries out all departmental duties as assigned by the Hospital Manager/shift leader.
• Provides and supervises the delivery of evidence-based nursing care.
• Ensures that all patients have an appropriate nursing care plan.
• Communicates with Health Care Practitioners regarding any change in health status.
• Administers and manages medication in accordance with the Company’s policy.
• Ensures the continuity of patient care by providing a thorough handover to the Recovery room staff.

Administration

• Compliance with documentation policy.
• Completes all relevant documentation and reports all abnormalities to the person in charge of the theatre.
• Ensures that all documentation is maintained accurately
• Leaves theatre clean and tidy at the end of the day’s lists and disconnects oxygen and suction before going off duty.
• Gives complete post-op orders as handed over by scrub nurse to the recovery nurse.
• Signs drug check list, drug registers and operating room registers.
• Checks and signs specimen registers.
• Ongoing audit of health records to ensure compliance.
• Ensures all stock is well controlled and managed, charged and credited appropriately.

Risk Management

• Maintains a therapeutic, clean and safe environment that is free from medico-legal hazards.
• Adheres to Advanced Health’s medical waste management principles and all other waste management principles.
• Maintains a safe working environment in accordance with the Machinery and Occupational Safety Act.
• Reports and acts upon potential/actual risks identified.
• Responsible for ensuring correct use, cleaning and storage of equipment.
• Reports equipment in need of repair or replacement.
• Always maintain professional conduct and standards in accordance with the Group’s policies and procedures.
• Always maintain patient privacy and confidentiality.

Skills Profile

• Grade 12 or equivalent NQF level 4 qualification.
• Diploma in General Nursing.
• Current registration with the South African Nursing Council (SANC).
• A Diploma or Certificate in Operating theatre technique would be advantageous.
• Minimum of 5 years as an experienced, registered Nurse. 
• Floor Nurse and Anaesthetic experience essential.
• Experience within a private hospital environment is advantageous. 
• Skilled in all basic nursing procedures as well as procedures specific to the operating theatre environment.

Closing Date: 20 July 2026

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Role Summary

• The Enrolled Nurse will be responsible for direct and/or indirect nursing care of a patient or group of patients and will function under the direct and/or indirect supervision of the Registered Nurse.
• The incumbent is also responsible and accountable for his/her own acts and omissions. The Enrolled Nurse will serve under supervision of the Registered Nurse in Ward.
• The incumbent will perform nursing duties in accordance with the South African Nursing Council (SANC), Department of Health (DOH) and National Core standards.

Key outputs.

Patient Care

• Practicing patient care according to his/her Scope of Practice and assumes total responsibility for these activities.
• Be active in preparing, controlling and replenishing stock of the ward for the procedure list of the day.
• Supporting patients on arrival into the ward pre- and post-operatively.
• Monitoring patients’ observations and reports any abnormalities to the RN in charge.
• Assessing patients in order to ensure they have recovered and can be discharged.
• Evaluating the nursing care given during each phase of recovery.
• Contributing to the holistic care of patients.
• Effective Risk prevention and management.
• Effective communication with patients regarding their care.
• Promoting health and wellbeing.
• Practicing the principles of infection prevention and all Standard precautions.
• Promoting and maintaining good public relations with patients, relatives and visitors.
• Executing of all procedures according to hospital standards.
• Referring all complaints from patients and doctors to the Facility Manager / shift leader/ ward RN.
• Carrying out all departmental duties as assigned by the Facility Manager / shift leader/ ward RN.
• Delivering evidence-based nursing care.
• Ensuring that all patients have an appropriate nursing care plan.
• Communicating with the ward RN regarding any change in health status of the patient.
• Administering and managing medication in accordance with the Company’s policy and as described by SANC scope of practice.
• Ensuring the continuity of patient care by providing a thorough hand over to the theatre and recovery room staff.
• Checking the emergency trolley and defibrillator/AED.
• Checking emergency resuscitation drugs and record.
• Assessing the types of surgery to be performed and expected number of patients.
• Checking monitoring equipment and ensuring that oxygen and suction is in good working order.
• Checking the emergency call system.

Administration

• Compliance with documentation policy.
• Completing all relevant documentation and reporting all abnormalities to the person in charge of the ward.
• Ensuring that all documentation is maintained accurately and timeously reflecting ward procedures and care.
• Leaving ward clean and tidy at the end of the day’s lists and prepared for the next day before going off duty.
• Listening to and reading post-op orders as handed over by recovery room nurse.
• Ensuring proper and complete handover to the theatre/recovery staff.
• Co-signing drug check list and drug registers with the ward RN.
• Signing check list of emergency trolley.
• Ongoing audit of health records to ensure compliance.
• Ensuring all stock is well controlled and managed, charged and credited appropriately.
• Ensuring all stock is well controlled and managed appropriately.

Risk Management

• Maintaining a therapeutic, clean and safe environment that is free from medico-legal hazards.
• Adhering to Advanced Health’s medical waste management principles and all other waste management principles.
• Maintaining a safe working environment in accordance with the Machinery and Occupational Safety Act.
• Reporting potential/actual risks identified.
• Responsible for ensuring correct use, cleaning and storage of equipment.
• Reporting equipment needing repair or replacement to the ward RN.
• Always maintaining professional conduct and standards in accordance with the Group’s policies and procedures.
• Always maintaining patient privacy and confidentiality.

Skills Profile

• Grade 12 or equivalent NQF level 4 qualification.
• Relevant registration at SANC as EN.
• Minimum of 5 years as an enrolled nurse.
• Post-Op nursing experience is essential.
• Experience within private hospital environment advantageous.

Closing Date: 20 July 2026

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Role Summary.

• The Enrolled Nurse will be responsible for direct and/or indirect nursing care of a patient or group of patients and will function under the direct and/or indirect supervision of the Registered Nurse.
• The incumbent is also is responsible, and is held accountable, for his/her own acts and omissions. The Enrolled Nurse will be responsible for assessment and care as well as the needs of patients and will be responsible for assisting the scrub nurse during operations and keeping the operating room sterile. The Enrolled Nurse will serve under supervision of the Registered Nurse in theatre.
• The incumbent will perform nursing duties in accordance with the South African Nursing Council (SANC), Department of Health (DOH) and National Core standards.

Key outputs.

Patient Care

• Practices patient care according to his/her Scope of Practice and assumes total responsibility for these activities.
• Be active in preparing the theatre, and replenishment of stock, consignment and instrument replenishment of the operating room allocated to for a procedure list.
• Contributes to the holistic care of patients.
• Damp dusts their unit before the day’s tasks starts.
• Checks that the scrub area is clean and properly stocked.
• Controls swabs, instruments and needles/sharps with the scrub person.
• Maintains the principals of aseptic technique when opening packs and consumables.
• Helps control patient and hospital costs through the correct, safe and economical use of supplies and equipment.
• Prepares the theatre for the list with the correct equipment, instruments, stock and medication.
• Handles equipment, instruments, stock and medication safely and competently.
• Effective risk prevention and management when assisting with the positioning of the patient or transfer of the patient to and from the operating table.
• Effective communication with patients regarding their care.
• Be alert and anticipate the needs of the scrub person, surgeon or anesthetist.
• Assists the anesthetist during induction of anesthesia.
• Practices the principles of infection prevention and all standard precautions.
• Promotes and maintains good public relations with patients, relatives and visitors.
• Executes all procedures according to hospital standards.
• Refers all complaints from patients and doctors to Facility Manager/shift leader.
• Carries out all departmental duties as assigned by Facility Manager/shift leader/scrub person.
• Ensures proper evidence-based nursing care.
• Ensures that all patients have an appropriate nursing care plan.
• Communicates with Health Care Practitioners regarding any change in health status.
• Administers and manages medication in accordance with the Company’s policy and as described in the SANC scope of practice.

Administration

• Compliance with documentation policy.
• Completes all relevant documentation and reports all abnormalities to the person in charge of the theatre.
• Ensures that all documentation is maintained accurately and timeously reflecting theatre procedures and care in a chronologically manner.
• Leaves theatre clean and tidy at the end of the day’s lists and disconnect oxygen and suction before going off duty.
• Signs drug check list, drug registers and operating room registers.
• Ensures the drug registers are signed by the anesthetist.
• Records and signs specimen registers.
• Ongoing audit of health records to ensure compliance.
• Ensures all stock is well controlled and managed, charged and credited appropriately.

Risk Management

• Maintains a therapeutic, clean and safe environment that is free from medico-legal hazards.
• Adheres to Advanced Health’s, and all other, medical waste management principles.
• Maintains a safe working environment in accordance with the Machinery and Occupational Safety Act.
• Reports potential/actual risks identified.
• Responsible for ensuring correct use, cleaning and storage of equipment.
• Ensures all stock is well controlled and managed.
• Reports equipment needing repair or replacement.
• Maintains professional conduct and standards at all times in accordance with the Group’s policies and procedures.
• Maintains patient privacy and confidentiality at all times.

Skills Profile.

• Grade 12 or equivalent NQF level 4 qualification.
• Enrolled Nurse qualification.
• Relevant registration at SANC as EN.
• Minimum of 5 years as an enrolled nurse.
• Post-Op nursing experience is essential.
• Floor nurse and Anaesthetic experience essential.
• Experience within private hospital environment is advantageous.

Closing Date: 20 July 2026

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Role Summary.

• The Registered Nurse will render and promote cost effective, safe quality patient care in accordance with hospital standards and policies. The incumbent will further be responsible for assessing, planning, executing and supervising the implementation of care to meet patient needs. The Registered Nurse is a role model in the delivery of evidence-based care.
• The registered Nurse will actively participate in Clinical Governance. The incumbent will be responsible for direct and/or indirect nursing care of a patient or group of patients. The incumbent will perform nursing duties in accordance with the South African Nursing Council (SANC), Department of Health (DOH) and National Core standards.

Key outputs.

Patient Care

• Practices patient care according to his/her Scope of Practice and assumes total responsibility for these activities.
• Be active in preparing, controlling and replenishment of stock of the ward for the procedure list of the day.
• Supports patients on their arrival into the ward pre- and post-operatively.
• Monitors patients’ physiological parameters.
• Provides appropriate treatment until the patient has recovered from the effects of the anesthesia and/or surgery.
• Assesses patients in order to ensure they have recovered and can be discharged.
• Evaluates the care given during each phase.
• Contributes to the holistic care of patients.
• Effective risk prevention and management.
• Effective communication with patients regarding their care.
• The promotion of health and wellbeing.
• Practices the principles of infection prevention and all standard precautions.
• Promotes and maintains good public relations with patients, relatives and visitors.
• Executes all procedures according to hospital standards.
• Refers all complaints from patients and doctors to the Facility Manager / shift leader.
• Carries out all departmental duties as assigned by the Facility Manager / shift leader.
• Provides and supervises the delivery of evidence-based nursing care.
• Ensures that all patients have an appropriate nursing care plan.
• Communicates with Healthcare Practitioners regarding any change in health status.
• Administer and manages medication in accordance with the Company’s policy.
• Ensures the continuity of patient care by providing a thorough hand over to the theatre and recovery room staff
• Checks the emergency trolley and defibrillator/AED.
• Checks emergency resuscitation drugs and record.
• Assesses the types of surgery to be performed and expected number of patients.
• Checks monitoring equipment and ensures that oxygen and suction is in good working order.
• Checks the emergency call system.

Administration

• Compliance with documentation policy.
• Completes all relevant documentation and reports all abnormalities to the person in charge of the facility.
• Ensures that all documentation is maintained accurately and timeously reflecting ward procedures and care.
• Leaves ward clean and tidy at the end of the day’s lists and prepares for the next day before going off duty.
• Listens to and reads post-op orders as handed over by recovery room nurse.
• Ensures proper and complete handover to the theatre/recovery staff.
• Signs drug checklist and drug registers.
• Signs checklist of emergency trolley.
• Checks medication fridge temperatures daily and record on checklist.
• Checks and records medication cupboard/storeroom temperatures daily.
• Ongoing audit of health records to ensure compliance.
• Ensures all stock is well controlled and managed, charged and credited appropriately. 

Risk Management

• Maintains a therapeutic, clean and safe environment that is free from medico-legal hazards.
• Adheres to Advanced Health’s medical waste management principles and all other waste management principles.
• Maintains a safe working environment in accordance with the Machinery and Occupational Safety Act.
• Reports and acts upon potential/actual risks identified.
• Responsible for ensuring correct use, cleaning and storage of equipment.
• Reports equipment needing repair or replacement.
• Maintains professional conduct and standards at all times in accordance with the Group’s policies and procedures.
• Maintains patient privacy and confidentiality at all times.

Skills Profile.

• Grade 12 or equivalent NQF level 4 qualification.
• Diploma in General Nursing.
• Current registration with South African Nursing Council (SANC).
• Minimum of 5 years’ experience as a Registered Nurse. 
• Post-operative and surgical experience essential.
• Experience within private hospital environment advantageous. 
• Skilled in all basic nursing procedures as well as procedures specific to the operating ward environment.

Closing Date: 20 July 2026

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Role Summary:

• The incumbent will be responsible for the processing and reconciliation of various cashbooks for multiple companies, as well as processing staff claims and petty cash for multiple companies.
• The incumbent will also be responsible for the accurate capturing of data from various source documents into Dext and Xero for storage, processing, and management purposes

Key Outputs:

Invoice Capturing

• Ensure invoices are valid for payment, correctly approved, and compliant with the Tax Act.
• Ensure correct General Ledger (GL) allocations.
• Capture approved supplier invoices into Xero via Dext (Accounts Payable module).
• Purchase Orders and Qims
• Qims to be reviewed twice daily to check for Purchase Orders (PO) assigned to your user.
• Creating Purchase Orders in Xero as per the Qims information.

Cashbook

• Bank reconciliation skills.
• Downloading and saving daily statements for all active accounts.
• Ensuring cashbook processing is updated daily for all main account cashbooks for all facilities.
• Ensuring that bank transactions are allocated to the correct GL accounts.
• Allocating all transactions that are being allocated directly to a GL account (not Accounts Payable) with the correct VAT treatment.
• Ensuring payments are allocated to the correct supplier invoices, to allow supplier age analysis to reflect the correct outstanding invoices and balances as per the reconciliations provided by creditors’ clerks.
• Ensuring receipts are allocated to correct customer invoices issued, to allow customer age analysis to reflect the correct outstanding invoices.
• Ensuring that bank reconciliations and bank balances are kept up to date daily.
• Processing intercompany invoicing.
• Processing of cashbook corrections as requested by accountants and the Accounts Payable Supervisor
• Ensuring that any queries regarding the creditors’ process are brought to the attention of the relevant parties.
• Processing expense claims from staff, ensuring all forms are correct and signed by line management before capturing.  Also, ensuring correct General Ledger allocations and proper VAT treatment on the respective transactions.
• Processing and reconciling of petty cash, credit cards, and petrol cards for all allocated accounts in all facilities in the group.
• Ensuring all petty cash cards and tin schedules are in the correct format when received back from facility managers, and with the correct balance and authorisation signature.
• Sending facility managers petty cash statements on a weekly basis.
• Ensuring that deadlines are met, including receiving timeous information from facility managers.
• Assisting with month end
• Assisting with year-end audit procedures
• Assisting with overflow work from the finance department to ensure the team goals are met.
• Perform ad hoc assignments as instructed.

Skills Profile:

• Grade 12 or equivalent NQF level 4 qualification.
• Studying towards an accounting qualification will be preferred.
• Two (2) years minimum solid cashbook experience.
• Experience in the financial department will be advantageous.
• Intermediate computer literacy, Excel, Word, and Outlook essential
• Working knowledge of Xero and Dext is an advantage
• Planning and organizing
• Attention to detail.
• Excellent Communication skills
• Integrity
• Time management skills and ability to plan, prioritize, and organize.
• Strong problem-solving abilities and numerical aptitude
• Ability to work under pressure and be deadline driven.
• Ability to work independently and in a team.
• Numeracy and sound technical skills
• Fast learner and ability to adapt to change

Closing Date: 15 July 2026