Chief Administration Clerk at The Department of Home Affairs

What we do

The Department of Home Affairs offers a multitude of services to the citizens of South Africa, as well as foreigners who wish to visit, work or stay in South Africa. The Departments core functions are:

Civic Service:

•  Maintaining the National Population Register (NPR)
• Managing the birth, mar...
  

   

  Chief Administration Clerk

  • Job Type Full Time
  • Qualification Bachelors , Higher National Certificate
  • Experience 1 year
  • Location Gauteng
  • Job Field Administration / Facilities 

  REQUIREMENTS :

  • An undergraduate qualification in Office Management and Technology, Business Management, Administration Management (Delete) at an NQF level 6 as recognised by SAQA.
  • A minimum of 1 Year experience as an Administration Clerk is required. Knowledge of various filing system. Knowledge of the Public Service Regulatory Framework.
  • Knowledge of Office Administration methodologies. Knowledge of Treasury Regulations. Knowledge of the Public Finance Management Act (PFMA) and National Treasury Regulations. Understanding of the Departmental Legislation and Prescripts.
  • Knowledge of Supply Chain Management Process and procedures. Knowledge of Human Resources Regulatory Framework. Willingness to work extended hours.

  DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks:

  • Implement administration operations in the unit. Perform general administrative activities in support of the unit (filling, faxing, and copying). Draft submissions, reports, submissions, memorandums, and minutes for the unit).
  • Conduct records and document management both manually and electronically. Arrange and co-ordinate meetings and workshops. Provide logistic support functions (make accommodation, flight and ground transport arrangements).
  • Monitor assets and audits in the unit. Administer the budget of the unit. Perform/ assist in completing and processing subsistence claims. Keep track of all incoming work and ensure that all deadlines are met. Liaise with all stakeholders relevant to the office. Provide office administration service in the functional unit. Ensure innovation and service delivery within the Unit.
  • Ensure the implementation of effective risk and compliance management practices. Administer leave arrangements and audits. Process forms and documents related to claims, payments, invoices and consultant fees relevant to the office.
  • Ensure effective and efficient management of human, physical and financial resources within the Unit. Coach and guide staff on best practices and compliance with regulatory requirements. 

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  Method of Application

  Interested and qualified? Go to The Department of Home Affairs on erecruitment.dha.gov.za to apply

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