Chief Director: Budget Management at South African Department of Defence

REQUIREMENTS :

• A Senior Certificate with B Com Degree or Advance Diploma qualification (NQF 7) with Accounting, Management Accounting as recognised by SAQA.
• Must have 5 years proven experience at senior managerial level in financial environment.

DUTIES :

• Provide strategic direction to, manage and administer the Chief Directorate Budget Management. Ensure comprehensive budget management direction, business plan, budget and cash flow plan for the execution of the decentralised budget management function within the Service/Division where budget managers are employed. Advice the CFO on the status of spending within the various Budget Programmes. Ensure completed and updated performance agreements with all personnel within the decentralised budget management environment on an annual base. Ensure comprehensive and timely personnel assessment of all the people that work within the decentralised budget management environment as directed by the personnel management process. Guide training and skills development for personnel.
• Develop, prepare, review and report the directorates risk plan to CFO. Report quarterly on Chief Directorate Budget Management performance to CFO and develop corrective action plans for unsatisfactory performance. Develop an annual training plan for Financial Management Division Budget Managers. Monthly Budget Management Committee meeting. Coordinate and certify the schedule name list for salary control purposes. Control the gifts, donations and sponsorships returns within the Chief Directorate and submit quarterly reports. Ensure that asset registers are continuously updated when assets are acquired or disposed of and conduct half-yearly asset verification and submit stock verification certificate. Provide monthly and quarterly performance reports to the CFO per programme. Oversee the budget preparation and budget control service.
• Ensure comprehensive budget guidelines, taking all functional disciplines into account, which is based on the departmental strategy and plan and which reflects a sound division of revenue of each year. Ensure a thoroughly evaluated, approved, accepted and sound budget submission according to the specifications of the Treasury Guidelines on Preparing Budget Submissions, which is based on the Departmental strategy, plan programme and priorities and which is affordable of each year. Confirm that the Financial Management System (FMS) allocation balance with the final Defence medium term expenditure allocation and which indicated outputs, performance and service delivery by the end of each year.
• Ensure a correctly captured and fully motivated departmental vote on the financial management system. Ensure a comprehensive and correct Special Defence Account, which balance with the medium-term expenditure allocation, the SCAMP and FMS. Ensure an accurate, reliable and consistent cost database, which is accessible to all budget holders and managers on a continuous base. Oversee an approved, correct and well-evaluated adjustments budget taking into account all unforeseen and unavoidable expenditure as well as other relevant factors which influence expenditure at the dates specified by NT. Lead Budget Management service to the services and Divisions.
• Ensure comprehensive and sufficient budget management organisational structure for Level 2 (b) and 3 Budget Holders, staffed with capable, efficient and professional personnel and which is in line with the affirmative action and equal opportunity policy and plan on a continuous base. Oversee the budget and budget control service provided by budget mangers. Budget management committee. Provide strategic direction for the budget management function within the Department. Provide advice and direction to all Budget Managers to ensure Budget Holders are supported.
• Oversee the development and implementation of budget management processes in accordance with Government’s regulatory framework. Ensure that Budget Management policies are aligned with Government’s regulatory framework and reviewed in accordance with the policies’ reviewed frequently. Ensure that Department other policies are compliant with the Budget Management regulatory framework. Ensure that FMS are maintained to enable Budget Managers to provide budget management service. Oversee the systems that provide reports and management information to clients and budget managers. Adequately assist and represent the CFO with regards to budget management functions. Provide policy advise that supports Government decision making. Provide operational advice that supports Departmental activities. Provide budget management assistance to CFO when interaction with oversight committees. Oversee the preparation of and submit for approval, credible answers to Parliamentary enquiries relating to budget management issues in accordance with the relevant guidelines. Oversee the preparation of and submit for approval credible answers and responses to NT enquiries to budget management issues. Oversee the preparation of and submit for approval, credible responses to AGSA and IG enquiries relating to budget management issues. Provide input to Department Annual Performance Report. Advise to CFO on submissions/enquiries by Services and Divisions on budget management/ financial implications on matters at hand requiring CFO’s approval/recommendation. Manage resources in the Chief Directorate. Manage human resources and financial resources. Manage physical resources. Manage information/knowledge.