Job Vacancies at South African Department of Defence

REQUIREMENTS :

• A Senior Certificate with Bachelors Honours Degree/Postgraduate Diploma (NQF 8) in Engineering/Science/Technology Management as recognised by SAQA.
• Must have a minimum of eight (8) years proven experience at Senior Management level coupled with extensive management experience in the field of Acquisition/Engineering/Science/Technology Management. 

DUTIES :

• Lead and direct Defence Materiel operations within the Defence mandate. Provide strategic direction on defence materiel acquisition by setting norms and standards. Manage the defence materiel process through facilitating the acquisition boards and councils. Oversee the SCAMP through monitoring acquisition projects across the South African National Defence Force.
• Oversee technology development to support current and foreseen defence capabilities. Oversee compliance with acquisition norms and standards. Provide executive advice through response on Parliamentary and Audit General queries. Provide strategic direction with regard to Defence Materiel related research priorities. Represent the Department on National Treasury Bid Adjudication Committee for National tender governance. Approve the appointment of the acquisition delegations.
• Oversee Defence acquisition SLA. Coordinate Department involvement in inter-departmental and international Materiel Forums. Oversee and direct acquisition management. Direct Defence acquisition. Direct SA Army, SA Air Force, and SA Navy Defence acquisition. Direct common weapons acquisition. Provide direction on the intangible capital assets management. Provide direction on the facilitation for registering of intangible assets with Department of Trade and Industry. Direct the development of Defence Materiel governance. Provide direction on the Materiel Governance Risk and Compliance. Provide leadership on the Defence Industry Governance. Provide direction with regards to compliance with legislative prescripts. Lead Defence technology development in line with departmental mandate. Direct and guide on the defence research and technology development process and infrastructure. Provide, guide and control on the acquisition of technology in the Department. Guide on the development of technology in the Divisions/Services. Direct the operation of Defence Research Development Board. Guide technology demonstration to Department. Manage resources in the Division. Manage human resources and financial resources. Manage physical resources. Manage information/knowledge. 

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REQUIREMENTS :

• A Senior Certificate with Bachelor Honours Degree/Postgraduate Diploma in the Finance/Accounting/Auditing field (NQF 8) as recognised by SAQA.
• Must have a minimum of eight (8) years proven experience at Senior Management level coupled with extensive management experience in the field of financial management. 

DUTIES :

• Provide strategic leadership in directing and overseeing the Department’s Budgeting and Financial processes. Deliver budget management systems, policies, internal controls, reports and oversight for the Department of Defence and subordinate entities in accordance with Government’s regulatory framework.
• Ensure financial policies are promulgated and maintained. Oversee the department’s accounting process. Lead the design and implementation of accounting policies, systems, and internal controls in accordance with Government’s regulatory framework. Monitor the implementation of personnel payment. Provide executive direction in the implementation and management of central accounts. Provide strategic leadership in financial control processes. Lead Financial Services on risk and compliance matters, audit processes, financial misconduct and financial risk management. Ensure adequate processes to reduce negative audit outcomes.
• Guide and advise Secretary for Defence, Chief SANDF and the Minister of Defence on financial matters. Develop presentations for, Parliamentary Committees and engagements and SCOPA. Draft response to parliamentary enquiries. Facilitation of AGSA audits and engagements. Management of resources of the Division. Manage human resources and financial resources. Manage Assets of the Division. Manage information/knowledge. 

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REQUIREMENTS :

• A Senior Certificate with B Com Degree or Advance Diploma qualification (NQF 7) with Accounting, Management Accounting as recognised by SAQA.
• Must have 5 years proven experience at senior managerial level in financial environment.

DUTIES :

• Provide strategic direction to, manage and administer the Chief Directorate Budget Management. Ensure comprehensive budget management direction, business plan, budget and cash flow plan for the execution of the decentralised budget management function within the Service/Division where budget managers are employed. Advice the CFO on the status of spending within the various Budget Programmes. Ensure completed and updated performance agreements with all personnel within the decentralised budget management environment on an annual base. Ensure comprehensive and timely personnel assessment of all the people that work within the decentralised budget management environment as directed by the personnel management process. Guide training and skills development for personnel.
• Develop, prepare, review and report the directorates risk plan to CFO. Report quarterly on Chief Directorate Budget Management performance to CFO and develop corrective action plans for unsatisfactory performance. Develop an annual training plan for Financial Management Division Budget Managers. Monthly Budget Management Committee meeting. Coordinate and certify the schedule name list for salary control purposes. Control the gifts, donations and sponsorships returns within the Chief Directorate and submit quarterly reports. Ensure that asset registers are continuously updated when assets are acquired or disposed of and conduct half-yearly asset verification and submit stock verification certificate. Provide monthly and quarterly performance reports to the CFO per programme. Oversee the budget preparation and budget control service.
• Ensure comprehensive budget guidelines, taking all functional disciplines into account, which is based on the departmental strategy and plan and which reflects a sound division of revenue of each year. Ensure a thoroughly evaluated, approved, accepted and sound budget submission according to the specifications of the Treasury Guidelines on Preparing Budget Submissions, which is based on the Departmental strategy, plan programme and priorities and which is affordable of each year. Confirm that the Financial Management System (FMS) allocation balance with the final Defence medium term expenditure allocation and which indicated outputs, performance and service delivery by the end of each year.
• Ensure a correctly captured and fully motivated departmental vote on the financial management system. Ensure a comprehensive and correct Special Defence Account, which balance with the medium-term expenditure allocation, the SCAMP and FMS. Ensure an accurate, reliable and consistent cost database, which is accessible to all budget holders and managers on a continuous base. Oversee an approved, correct and well-evaluated adjustments budget taking into account all unforeseen and unavoidable expenditure as well as other relevant factors which influence expenditure at the dates specified by NT. Lead Budget Management service to the services and Divisions.
• Ensure comprehensive and sufficient budget management organisational structure for Level 2 (b) and 3 Budget Holders, staffed with capable, efficient and professional personnel and which is in line with the affirmative action and equal opportunity policy and plan on a continuous base. Oversee the budget and budget control service provided by budget mangers. Budget management committee. Provide strategic direction for the budget management function within the Department. Provide advice and direction to all Budget Managers to ensure Budget Holders are supported.
• Oversee the development and implementation of budget management processes in accordance with Government’s regulatory framework. Ensure that Budget Management policies are aligned with Government’s regulatory framework and reviewed in accordance with the policies’ reviewed frequently. Ensure that Department other policies are compliant with the Budget Management regulatory framework. Ensure that FMS are maintained to enable Budget Managers to provide budget management service. Oversee the systems that provide reports and management information to clients and budget managers. Adequately assist and represent the CFO with regards to budget management functions. Provide policy advise that supports Government decision making. Provide operational advice that supports Departmental activities. Provide budget management assistance to CFO when interaction with oversight committees. Oversee the preparation of and submit for approval, credible answers to Parliamentary enquiries relating to budget management issues in accordance with the relevant guidelines. Oversee the preparation of and submit for approval credible answers and responses to NT enquiries to budget management issues. Oversee the preparation of and submit for approval, credible responses to AGSA and IG enquiries relating to budget management issues. Provide input to Department Annual Performance Report. Advise to CFO on submissions/enquiries by Services and Divisions on budget management/ financial implications on matters at hand requiring CFO’s approval/recommendation. Manage resources in the Chief Directorate. Manage human resources and financial resources. Manage physical resources. Manage information/knowledge. 

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REQUIREMENTS :

• A Senior Certificate with Bachelor’s Degree/Advanced Diploma qualification (NQF 7) with Accounting, Management Accounting as recognised by SAQA. Must have 5 years proven experience at senior managerial level in financial environment. 

DUTIES :

• Oversee stores, services and related payments. Lead the implementation of payments for medical, corporate, cash and suppliers. Ensure the establishment and maintenance of relationship with relevant stakeholders. Provide strategic advice to relevant internal and external stakeholders. Lead the implementation of recommended intervention and improvement of processed and systems.
• Oversee the management of central accounts. Guide the implementation of account control. Ensure the application of bank management processes in the Department. Advice on the central accounts matters. Ensure the application of Modified Cash Standard in the preparation of monthly, quarterly and Annual preparation of Financial Statements and records. Provide strategic direction on debt management. Lead the implementation of personnel payment. Provide monitoring strategy for the payment of salaries, wages and allowance to personnel of the department.
• Ensure effective management of foreign and domestic S&T claim services. Lead the implementation of final payment processes. Report quarterly on Chief Directorate Budget Management performance to the CFO and develop corrective action plans for unsatisfactory performance. Oversee the development and implementation of accounting processes in accordance with Government’s regulatory frameworks. Provide executive leadership and direction for alignment of accounting policies to the regulatory framework. Lead the maintenance of Accounting Systems.
• Provide executive direction on the identification and mitigation of risks associated with accounting services. Develop and align Operational Plan with the departmental strategy. Provide executive Guidance on implementing of new developments in accounting. Establish and maintain relationships with internal and external stakeholders. Manage Resources of the Chief Directorate. Manage human resources and financial resources. Manage physical resources. Manage information/knowledge. 

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REQUIREMENTS :

• A Senior Certificate with Bachelor’s Degree/Advanced Diploma qualification (NQF 7) in Political/Social/Human-Science/International Relations as recognised by SAQA.
• Must have 5 years proven experience at senior managerial level in International Relations or related field.

DUTIES :

• Oversee the strategic direction for Defence International Affairs. Ensure Defence International Affairs Policy and Strategic Business Plan. Render specialises management and advice to enhance civil control of defence in support of the Secretary for Defence. Provide priorities for the establishment of multilateral international agreements. Establish internal control systems for the execution of Defence International Affairs. Determine priorities for defence diplomacy initiatives. Promulgate departmental Defence International Affairs (DIA) objectives and priorities. Promulgate DIA policy and instructions. Establish a planning model for the establishment of DIA. Ensure inclusion of signed agreements in Departmental strategic plans. Promulgate departmental performance reports on DIA.
• Ensure the alignment of DIA initiatives with the Presidency, the MOD and South Africans Foreign policy. Lead the Defence Multilateral and Bilateral Affairs. Facilitate approval process for defence international agreements. Prepare and submit prescribed document. Coordinate DOD international agreement liaison initiatives. Compile comprehensive instructions with regards to the maintenance and/or enhancement of international defence agreements. Establish internal control systems for international defence agreements. Establish multilateral defence commitment. Maintain liaison channels with multilateral organisations.
• Oversee the adherence to International Legal instrument. Analyse international legal instruments including Treaties, PACTS, MOU, Protocols, SOFA’s, TCC Agreements, IO’s and technical arrangement. Scrutinise DIA agreements documentation to ensure adherence to international Legal prescripts. Provide specialist advice on international legislation. Manage resources in the Chief Directorate. Manage human resources and financial resources. Manage physical resources. Manage information/knowledge. 

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REQUIREMENTS :

• Grade 12 (NQF Level 4) or equivalent with a recognised Bachelor’s Degree/ Advanced Diploma (NQF Level 7) or relevant qualification.
• A minimum of three (3) years’ supervisory experience in Arms Control. 

DUTIES :

• Successful candidate will be responsible to process permit applications (contracting and marketing) and perform the following key functions: obtain validation of applications’ information, obtain approval for issuing permits and furnish approved permits, provide/issue approved permits. 

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REQUIREMENTS :

• Grade 12 (NQF Level 4) or equivalent with a recognised National Diploma/Advanced Certificate at (NQF Level 6) in Office Administration/Public Administration or Management or relevant qualification.
• A minimum of three (3) years’ experience in the related field.

DUTIES :

• Successful candidate will be responsible to provide administrative support services within the establishment of Defence Policy, Strategy and Planning Division and perform the following key functions: Assist with planning and implementation in respect of the business plan of the Directorate.
• Assist with the administration of Human Resource Management, Logistics and Asset, Financial administration support service and Provide support in respect of Information, Communication and Technology administration. 

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REQUIREMENTS :

• Grade 12 (NQF Level 4) or equivalent. No experience required. Supply Chain Management Certificate will be an added advantage.

DUTIES :

• Successful candidate will be responsible to render supply chain management support services within the establishment of Defence Policy, Strategy and Planning Division and perform the following key functions: Render asset management support service, render demand and acquisition service, render logistical support and report on supply chain management. 

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REQUIREMENTS : Grade 12 (NQF Level 4) or equivalent. No experience required.

DUTIES :

• Successful candidate will be responsible to provide registry services within the Directorate Conventional Arms Control and perform the following key functions:
• Provide registry counter services. Handle incoming and outgoing correspondence. Render an effective filing and record management service. Operate office machines in relation to the registry function. Process documents for archiving and/ disposal. 

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REQUIREMENTS :

• Grade 12 (NQF Level 4) or equivalent. No experience required. Special requirement 

DUTIES :

• Provide a secretarial/receptionist support service to the Director. Receive telephonic calls and refers the call to the correct role players if not meant for the relevant Director. Record appointments and events on a diary. Type documents for the Director and other staff within the unit. Operate office equipment e.g. Fax machine, scanner and photocopier.
• Record appointments and events. Provide secretarial support services to the Director, Liaise with travel agencies to make travel arrangements. Check the arrangements when relevant documents are received. Arrange meetings and events for Director and staff in the unit. Identifies venues, invite roles players, organise refreshments, sets up for scheduled meeting and events. Process the travel and subsistence claims for the Director. Process all invoices that emanates from the activities of the work of the Director. Record basic minutes of the meetings of the Director where required.
• Draft routine correspondence and reports. Do filing of documents for the Director and the unit where necessary. Administer matters like leave registers, telephonic accounts and attendance register. Receive, record and distribute all incoming and outgoing documents etc. Handle the procurement of standard items like office refreshment for the Director. Collect all relevant documents to enable the Director to prepare for meetings. Remain up to date with regards to prescripts / policies and procedures applicable to her / his work environment to ensure efficient and effective support to the Director.
• Study relevant Public Service and the departmental prescripts / policies and other documents to ensure that the application thereof is understood properly. Remain abreast with the procedures and processes that apply in the office of the Director. Prepare briefing and notes for the Director as required. Keep manual filing system for the Director. Maintain an electronic document management database.