Clerk: Administrative at Clover S.A. Proprietary Limited

Job Advert Summary    

• Perform administrative and related tasks - specific to CDC.

Requirements    

• Grade 12 or equivalent NQF4
• National Diploma/ Higher level education, advantageous
• 2 -3 years administrative experience 
• Experience in working in a Warehouse / Distribution Centre advantageous
• Business English: Fluent 
• Computer literacy (Intermediate)
• Experience in working with senior management 

Competencies    

• Maintains high standards 
• Must be a team player 
• Commitment and motivation 
• Administrative capabilities 
• Ability to plan and organize 

Duties and Responsibilities    

• Perform a variety of administrative and related tasks  
• Perform general office duties and administration as may be required 
• Maintain and update filing/data/records/systems etc. 
• Handle documentation 
• Communicate with customers and employees where required 
• Relieve colleagues where necessary 
• Administer and monitor expenses 
• Raising of orders for the Branch
• Receiving Invoices
• Amending Orders
• Updating Purchase orders for Approval
• Printing approved orders - attaching to invoice and submitting for receipting
• Assisting with pragma (maintenance orders) - updating purchase order request and submitting into workflow for approval
• Receipting of Pragma Orders - Once the invoice has been checked and signed off by management.
• Requesting quotation from suppliers for stock/equipment
• Organizing training for warehouse staff
• Capturing of Cancelled Invoices - Updating Cancellation Report Daily
• Assisting branch with courier requests
• Assisting with travel booking (flights/car hire/accommodation)
• Month End Provision (accounting for invoices that have not been processed within the month) - providing estimates for labour brokers
• Acting Allowances - month end
• TES Costings for labour brokers - WeeklyAssisting with visitors - preparing PPE / Meal arrangements