Clerk: Driver Reconciliations at Career Options Africa

Key Deliverables

Administer Driver Recons 

• Oversee Recon Clerks and assist when needed 
• Process the settled and unsettled routes 
• Ensure correct Route settlements are done daily  
• Check Route recaps for mistakes made by Clerks daily to allows for fixing the same month 
• Do RMA route settlement, check & correction 
• Follow up on outstanding referrals 
• Ensure that all outstanding recons is done daily 
• Follow up on outstanding jobs not received, older than 24 hours 
• Update GRV on system 
• Assign Re-Supply invoices 
• Resolve queries from System Support & Metrofile timeously 

Administer Driver Ledger 

• EFT Payment Allocation control 
• Daily allocation of EFT payments on Bank statement and generate EFT payments journal is done by Ledger Clerk 
• Unallocated payments have been allocated in the same month the payment reflects on the bank statement 
• Debtors Control  
• Verifying the accuracy of invoices and other accounting documents or records 
• Compile & Maintain Accurate Debtors reporting daily i.e. COO Driver DAILY BALANCING 
• Reconcile Customer accounts where outstanding payments are due 
• Generate Statements on Excel & Send final customer statements to Debtors via email for payments 
• Follow up telephonically where the customer has no email 
• Place accounts on HOLD where invoices older than 3 days have not been paid 
• Updated the ACCOUNTS on HOLD Report timeously for reporting to Administrative Manager every Monday 
• Escalate problem accounts to Team Leader to assist in following up 
• Ledger Control 
• Reporting on Outstanding EFT’s is done daily 
• Oversee Ledger Clerks and assist when needed 
• Reconcile and resolve discrepancies on Driver accounts via journal 
• Driver cash short’s are checked and reported to Distribution daily 

Administer Cash Office 

• Receive completed Cash up documentation from Cash office clerks daily 
• Resolve queries from Head office or Administrative Controller regarding Cash office processing 

Provide Support 

• Assist Recon clerk where help is needed 
• Assist Ledger Clerk when needed 
• Assist Administrative Controller and Admin Manager when needed 
• Assist Delivery managers with queries 

Qualification

• Grade 12 or equivalent NQF4 Tertiary qualification in Finance, Administration, Business Management or Logistics will be Advantageous Business English: Fluent Computer literacy (Intermediate)
• 1-3 yeas of experience in Admin in a Distribution or Logistics environment.