Clerk: Receipting at South African Bureau of Standards (SABS)

Purpose Statement

• To record payments received by the SABS by receipting, banking and allocating payments received from debtors.

Minimum Requirements
Qualifications

• National Diploma / Diploma in Finance, Credit Management, Accounting or a related field (NQF Level 6)

Experience

• 3 years relevant work experience in a Financial environment
• Live-Link and ERP systems experience is advantageous

Duties and Responsibilities    
Functional Management

• Ensure accurate allocation and receipting of payments received on the JDE financial systems.
• Provide monthly reports of all transactions captured onto the financial system for approval by line management.
• Ensure that payments are allocated according to legal as well as SABS protocols.
• Conduct regular ledger reviews and report on all receipts unallocated.
• Ensure that targets are met, within scope of control.
• Ensure foreign payments are processed correctly.
• Process bank reconciliation adjustments.
• Prepare monthly account reconciliations for review.
• Perform correcting adjustments to debtor accounts.
• Ensure that payments from customers are receipted and balanced daily.
• Ensure that banking is done regularly as per Departmental processes.
• Prepare monthly management reports (e.g., credit notes and refunds, receipts unallocated and any other ad-hoc reports requested by management).Ensure that payment and other relevant documentation is archived timeously on all required administrative activities.

Risk and Compliance Management

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Maintain quality risk management standards in line with relevant ISO and regulatory requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
• Review related Standard Operating Procedures in consultation with leadership to ensure business optimisation.

Stakeholder Management

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present relevant information to stakeholders when required.
• Ensure efficient communication to Credit Management team and other Finance team members.
• Ensure the provision of excellent customer service.
• Resolve queries and problems within span of control and within agreed time frames.
• Follow up on unresolved queries and complaints where required.
• Liaise with relevant stakeholders regarding follow-up of information, as required.