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  • Posted: Aug 12, 2021
    Deadline: Not specified
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    Clerk Warehouse

    Key Duties & Responsibilities    
    Key Output

    Transactional issues and receipts: Inbound and Outbound Movements :

    •  Execute the dispatching of all Primary and Secondary distribution shipments such that their respective departure times are met,
    •  Ensure Secondary distribution shipments are received accurately in terms of submission of required documentation & hand held terminal (HHT),
    •  Execute the accurate system-receipting of Primary distribution shipments while the correct submission of required documentation,
    •  Coordinate the on-time resolution of all variances in either receipting or dispatching of PD & SD vehicles
    •  Manage hardware in terms of HHT’s and related equipment are functional and checked in accordance with the asset care policy,
    •  Execute the receipting/dispatching of vehicles within the standard turnaround time for the depot,
    •  Coordinate that documents are submitted by drivers within the defined standards and that all documents are controlled accordingly for reconciliation and filing purposes,
    •  Ensure deviations are recorded accurately while utilizing the standardized format such that resolution is possible,
    •  Execute production issues and receipts on SAP on time and accurately,
    •  Execute all external bottler transactions accurately & invoice accordingly

    Stock Reconciliation :

    •  Execute the reconciliation of all inventory movements daily: Primary Distribution, Secondary Distribution, 3rd party issues and receipts, Production issues and receipts,
    •  Process daily write up’s / write downs, including breakages and salvages, trade replacements, and container destruction,
    •  Perform daily stock counting process
    •  Ensure compliance to all stock processes in line with the national SOP’s,
    •  Care for assets as per standard operational practices,
    •  Ensure system transactions are accurate & timeous,
    •  Control & store documents in accordance with company policy,
    •  Clear daily controls on time and in the appropriate manner

    Settlement :

    •  Ensure immediate settlement of all Drivers and accuracy of the SAP system in terms of elimination / resolution of errors,
    •  Complete route settlement accurately and process route settlement corrections where required,
    •  Maintain a route settlement correction register and ensure an acknowledgement of debt is in place for relevant unexplained Driver shortages or missing POD’s,
    •  Provide credit notes / invoices to Distribution to obtain customer signatures on route settlement correction billing documents,
    •  Ensure all customer POD requirements are met and maintain a missing and unsigned invoice register for any non-compliance,
    •  Process and resolve customer queries daily to enable accurate customer accounts,
    •  Complete system transactions accurately and on time

    Chep pallet management :

    •  Manage the daily call off of required Chep pallets to meet operational requirements whilst meeting required holding days on Chep
    •  Accurately capture issues and receipts to and from Chep
    •  Execute the Portfolio Plus to SAP reconciliation en ensure the effective resolution of differences and queries
    •  Communicate customer trade balances with the aim to minimize pallet holding days

    Key Attributes and Competencies

    Knowledge:

    •  Warehouse Processes and understanding of inter-relationships between processes
    •  Settlement Processes
    •  Stock Processes and all SOP’s
    •  Asset Care
    •  Proof of Delivery requirements
    •  Extensive systems knowledge (SAP)
    •  Understanding of key performance indicators within the Warehouse
    •  Understanding of key performance indicators within Distribution that are impacted by the Warehouse

    Skills :

    •  Application of knowledge areas
    •  Communicate effectively with Team leader and within team
    •  Communicate effectively with Drivers and the Distribution team

    Attributes / Attitudes :

    •  Attention to detail
    •  Accuracy
    •  Self-management
    •  Communication skills
    •  Ability to utilize technology
    •  Literate and Numerate
    •  Strong customer service orientation with particular focus on service to the Driver
    •  Achievement of Operational standards in terms of rate of work

    Skills, Experience & Education    
    Qualifications / Experience :

    •  Minimum Grade 12 with mathematics and science an added advantage
    •  Preferably studying towards a logistics or Transport Degree
    •  Minimum of 2 years relevant experience in Logistics
    •  Computer literate
    •  SAP and Excel experience with be an advantage

    General    

    • The advert has minimum requirements listed. Management reserves the right to use additional or relevant information as criteria for short-listing. Interested applicants, who meet the above employee specifications, should please apply online.

    Method of Application

    Interested and qualified? Go to Coca-Cola Beverages Africa on ccba.erecruit.co to apply

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

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