Clerk Warehouse at The Coca-Cola Company

Key Duties & Responsibilities    
Key Output

Transactional issues and receipts: Inbound and Outbound Movements :

•  Execute the dispatching of all Primary and Secondary distribution shipments such that their respective departure times are met,
•  Ensure Secondary distribution shipments are received accurately in terms of submission of required documentation & hand held terminal (HHT),
•  Execute the accurate system-receipting of Primary distribution shipments while the correct submission of required documentation,
•  Coordinate the on-time resolution of all variances in either receipting or dispatching of PD & SD vehicles
•  Manage hardware in terms of HHT’s and related equipment are functional and checked in accordance with the asset care policy,
•  Execute the receipting/dispatching of vehicles within the standard turnaround time for the depot,
•  Coordinate that documents are submitted by drivers within the defined standards and that all documents are controlled accordingly for reconciliation and filing purposes,
•  Ensure deviations are recorded accurately while utilizing the standardized format such that resolution is possible,
•  Execute production issues and receipts on SAP on time and accurately,
•  Execute all external bottler transactions accurately & invoice accordingly

Stock Reconciliation :

•  Execute the reconciliation of all inventory movements daily: Primary Distribution, Secondary Distribution, 3rd party issues and receipts, Production issues and receipts,
•  Process daily write up’s / write downs, including breakages and salvages, trade replacements, and container destruction,
•  Perform daily stock counting process
•  Ensure compliance to all stock processes in line with the national SOP’s,
•  Care for assets as per standard operational practices,
•  Ensure system transactions are accurate & timeous,
•  Control & store documents in accordance with company policy,
•  Clear daily controls on time and in the appropriate manner

Settlement :

•  Ensure immediate settlement of all Drivers and accuracy of the SAP system in terms of elimination / resolution of errors,
•  Complete route settlement accurately and process route settlement corrections where required,
•  Maintain a route settlement correction register and ensure an acknowledgement of debt is in place for relevant unexplained Driver shortages or missing POD’s,
•  Provide credit notes / invoices to Distribution to obtain customer signatures on route settlement correction billing documents,
•  Ensure all customer POD requirements are met and maintain a missing and unsigned invoice register for any non-compliance,
•  Process and resolve customer queries daily to enable accurate customer accounts,
•  Complete system transactions accurately and on time

Chep pallet management :

•  Manage the daily call off of required Chep pallets to meet operational requirements whilst meeting required holding days on Chep
•  Accurately capture issues and receipts to and from Chep
•  Execute the Portfolio Plus to SAP reconciliation en ensure the effective resolution of differences and queries
•  Communicate customer trade balances with the aim to minimize pallet holding days

Key Attributes and Competencies

Knowledge:

•  Warehouse Processes and understanding of inter-relationships between processes
•  Settlement Processes
•  Stock Processes and all SOP’s
•  Asset Care
•  Proof of Delivery requirements
•  Extensive systems knowledge (SAP)
•  Understanding of key performance indicators within the Warehouse
•  Understanding of key performance indicators within Distribution that are impacted by the Warehouse

Skills :

•  Application of knowledge areas
•  Communicate effectively with Team leader and within team
•  Communicate effectively with Drivers and the Distribution team

Attributes / Attitudes :

•  Attention to detail
•  Accuracy
•  Self-management
•  Communication skills
•  Ability to utilize technology
•  Literate and Numerate
•  Strong customer service orientation with particular focus on service to the Driver
•  Achievement of Operational standards in terms of rate of work

Skills, Experience & Education    
Qualifications / Experience :

•  Minimum Grade 12 with mathematics and science an added advantage
•  Preferably studying towards a logistics or Transport Degree
•  Minimum of 2 years relevant experience in Logistics
•  Computer literate
•  SAP and Excel experience with be an advantage

General    

• The advert has minimum requirements listed. Management reserves the right to use additional or relevant information as criteria for short-listing. Interested applicants, who meet the above employee specifications, should please apply online.