Job Opportunities at Coca-Cola Beverages Africa

Job Description    

• Coca-Cola Beverages Africa (CCBA) presents an exciting opportunity for an experienced Senior PMO Administrator, to join the CCBA Information Technology team. The successful applicant will be reporting into the PMO (Project Management Office) Manager. This mid-level management position, supports the Programme, Portfolio and Project Managers, and will concentrate on delivering IT projects by executing the following responsibilities. This position should preferably be based in South Africa, but the service they provide will extend to all CCBA entities throughout
• Africa.
• The Senior PMO Administrator, contributes to the successful completion of current projects being overseen by the Project Management Office. This employee assists in the execution of portfolios, programmes, individual projects and enhancements and all IT Demand items by taking responsibility of all the general administrative requirements in the PMO.

Key Duties & Responsibilities    

• Managing a calendar, coordinating dairies and scheduling regular and recurring PMO meetings
• Capturing, creating and coordinating the distribution of the agendas and minutes / action logs for specific meetings.
• Creating and maintaining lists of project stakeholders (including external parties) contact information for all current projects.
• Preparing and distributing communication for the project teams’ team on behalf of the PMO Manager.
• Managing and maintaining the documentation repository for the PMO on MS Teams.
• Creating accessible repositories for project documentation for each project.
• Compiling and distributing project update communication for all team members.
• Assisting with the compilation and the regular updating of the project register of current projects overseen by the PMO Manager
• Logging of approved demand onto PMO management tool.
• Keeping track of the projects associated with specific portfolios and programmes.
• Creating a schedule of project meetings (project calendar) and agreeing preferable times and dates with stakeholders, together with the project managers.
• Keeping and updating a leave schedule for all project related resources and recording and keeping track of time off for illness or other reasons.
• Timesheet tracking and reporting.
• Assisting with tracking tasks and deliverables for smaller projects and enhancements.
• Obtaining regular updates from portfolio, programme and project leads on project progress, changes to deadlines and project dependencies and updating PMO documentation accordingly.
• Assisting with the compilation and tracking of the detailed PMO budget and updating it where required.
• Contacting service providers and vendors to obtain quotes for project management services on request from the PMO Manager.
• Assisting the project, programme and IT finance manager with the administration and reconciliation of the project finances where required.
• Collecting, storing, and distributing the contact and personal details of all new project managers contracted by the PMO.
• Undertaking the onboarding of new contract resources into the PMO and CCBA and providing them with relevant information, templates and contact lists.
• Ensuring access to all required CCBA and PMO tools, systems and platforms.
• Receiving, collecting and recording contract resource timesheets.
• Collecting project, programme and portfolio data.
• Preparing and updating regular project, programme and portfolio graphs and reports.
• Preparing, editing, and reviewing presentations for the PMO Manager
• Sharing general team news and information that may impact the activities of the project teams.
• Acting as expert on all PMO tools and systems and providing training and support to PMO users.
• Answering and dealing with questions from team-members.
• Managing travel arrangements for members of the PMO team.
• Ordering and distributing supplies when necessary.
• Ensuring venue bookings, refreshments, and available equipment for project meetings.
• Managing document sign-off and approval with all different stakeholders when required.
• Regularly meeting with IT colleagues to identify, agree and prioritise IT project priorities.
• Meeting regularly with the PMO team members and his/her manager to report progress, raise issues and brainstorm solutions.
• Attending team meetings and workshops and contributing ideas and comments.
• Preparing and delivering updates and reports as required by executive management and the business.
• Continuously developing his/her own competency through attending training programmes, self-study, reading and networking with internal and external peers.
• Supporting team members and collaborating by clearly communicating expectations, progress, constraints, and resolutions.
• Contributing to the shared knowledge of the team by sharing insights, understanding and experiences.
• Supporting internal improvement initiatives within the IT department to ensure continuous business improvement.
• Performing required administrative requirements such as reports, time sheets, leave requests, performance progress feedback and general requests.

Skills, Experience & Education    
Qualifications:

• The minimum qualification required for this job is a matric (Grade 12).

Other Certification (At least four, including ITIL):

• SAP Procurement
• Administration certification in Minute Taking or Report Writing advantageous
• Higher Certification in Project Management
• National Certificate: Project Management
• IPMO - Foundation Level Certification
• Dashboards for PMOs and PMs
• PMI Scheduling Professional
• PMI Risk Management Professional
• PMOs in an Agile Environment
• ITIL Foundation

Experience:

• 5 to 8 years of relevant experience in an Information Technology or Project Management environment with at least 5 years focused on project management and PMO administration.

General    

• The advert has minimum requirements listed.
• Management reserves the right to use additional or relevant information as criteria for short-listing.

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Job Description    

• Coca-Cola Beverages Africa (CCBA) presents an exciting opportunity for an experienced PMO Governance and
• Demand Management Specialist to join the CCBA Information Technology team. The successful applicant will be reporting into the PMO (Project Management Office) Manager. This mid-level management position, concentrates on ensuring that IT projects comply with required project governance standards as well as lead and manage the workflow of the Demand Process.

The PMO Governance and Demand Management Specialist leads efforts to implement and enforce project governance and demand management framework by sourcing and defining standards, policies, and practices that can improve the internal initiation, execution, lifecycle management and benefits realisation of IT projects in CCBA. They partner with Business, Portfolio, Programme, and Project Managers to identify and define the metrics per project that will determine the governance and demand management processes.
Key Duties & Responsibilities    

• Researching and developing expertise on available project governance and relevant compliance frameworks.
• Acting as advisor to PMO colleagues and IT leaders regarding the best fit project governance frameworks for CCBA.
• Creating implementation project plans for the phased implementation of a project governance frameworks.
• Managing the activities to implement practices and controls associated with the project governance framework.
• Improving adoption of the project governance frameworks through regular communication with colleagues, clearly demonstrating the benefits and providing regular updates and reports to the PMO and IT leadership team.
• Compiling training material and presenting training to PMO colleagues on the detail of the project governance framework.
• Regularly reporting implementation progress and impediments to the PMO Manager and the IT leadership team.
• Coordinating the development, implementation and maintenance of relevant controls, policies and standards.
• Establishing a body of knowledge and information on project governance and making it available to relevant stakeholders.
• Defining the formats, templates, and cadence for project governance reporting.
• Organising and chairing project governance meetings.
• Establishing and maintaining a PMO Compliance risk register.
• Responsible for managing the non-compliance process and identifying non-compliance
• Managing the remediation process including tracking resolutions of findings and action plans.
• Conducting governance assessments to recommend solutions for improving oversight and decision-making during IT projects and activities.
• Acting as the project manager to ensure governance remediations are completed per commitments for large remediation efforts.
• Facilitating the PMO response process and action plans related to internal, TCCC and/or external audit findings and self-reported risks.
• Acting as the PMO liaison for IT governance, internal audit, and enterprise compliance colleagues.
• Communicating governance framework activities, emerging risks and recommendations to the PMO manager.
• Performing periodic reviews of project collateral and outputs to ensure compliance with standards and defined governance.
• Establishing, collecting, and reporting PMO governance assurance metrics to the PMO Manager.
• Plan the execution of the audit and communicate expectations and requirements with stakeholders.
• Gather and collate the required information, identify any discrepancies, and liaise with relevant portfolio, programme, or project managers to resolve timeously.
• Maintain an accurate audit trail of all interactions, correspondence, and related documentation.
• Creating opportunities for members of the PMO and larger IT team to review current practices, define necessary adjustments and oversee the implementation of improvements.
• Establishing relevant forums of cross-functional, mandated stakeholders necessary to discuss, project governance challenges and improvements.
• Liaising with and obtaining input from the IT Governance Manager regarding creation and certification of project controls, risk assessments, and remediation action plans.
• Ensuring Demand and Projects management systems are updated with the outcome and ensure follow up.
• Identifying areas of improvement in the demand process, usage of tool etc.
• Tracking progress of the governance deliverables (artefacts) against milestone dates and reporting on progress.
• Working with the project resources assigned to deliver the required quality and timeliness of the Governance deliverables.
• Continuously developing his/her own competency through attending training programmes, self-study, reading and networking with internal and external peers.
• Supporting team members and collaborating by clearly communicating expectations, progress, constraints, and resolutions.

Skills, Experience & Education    
Qualifications:

• The minimum qualification required for this job is a first degree or a diploma in business management, computer science or information systems.

Other Certification (At least four, including ITIL):

• MS Dynamics SureStep Training
• Project Management Professional (PMP)
• CompTIA Project+
• Professional in Project Management (PPM)
• Certified Project Manager (CPM)
• Certified Project Management Practitioner (CPMP)
• IPMO - Foundation Level Certification
• Dashboards for PMOs and PMs
• PMI Scheduling Professional
• PMI Risk Management Professional
• PMOs in an Agile Environment
• ITIL Foundation

Experience:

• 10 to 12 years’ experience in an Information Technology or project management environment with at least 5 years focused on project management
• 3 to 5 years of project governance / audit specific experience

General    

• The advert has minimum requirements listed.
• Management reserves the right to use additional or relevant information as criteria for short-listing.

go to method of application »

Job Description    
We are looking for a talented individual with the relevant skills and experience for an LDP Credit Coordinator, which is based at CCBSA Bedfordview. The successful candidates will report directly to the Credit Manager: LDP Operations.

• To promote increased profitability through the effective management of stock and the timely investigation of LDP shortages. Coach and train LDP owners, their staff and Third Party Distribution Managers to achieve zero settlement to support collection process from LDP’s, Legacy ABI and Legacy CCF indirect customers.

Key Duties & Responsibilities    

• Training and coaching on clearing of daily controls:
•  To identify operational issues at the LDP`s (both DSD and MacMobile) that will affect the customer’s credit negatively.
•  Coach the LDP’s in identifying reasons for open items and on how to resolve them so as not impact their credit with CCBSA
•  Coach LDP to close out items on system to ensure minimum impact on daily operations in LDP
•  Coach to ensure that LDP capability relating to credit management is improved

Training and Coaching on the stock taking function:

•  Provide coaching and support on the stock taking process where required: how to prepare for and conduct stock takes, when to do them and their benefits in terms of overall stock management and how it affects credit limits
•  Monitor the stock taking process in LDP’s and coach them to ensure stock counts are done on a daily and weekly basis
•  Provide feedback to LDP Operations Credit Manager on the status of stock taking in the LDP for further action where required

Training and coaching on the management of stock levels:

•  Checks to be done on stock holding and credit limits to ensure healthy accounts for LDP`s and customers
•  Monitoring of stock levels on a weekly basis to assist with credit limits
•  Identify challenges and issues that impact on the profitability and credit status of the LDP
•  Provide feedback to the Credit Manager for further action where required

Training and Coaching on the order to cash process in the LDP:

•  Train the 3rd Party Coordinator, TPDM, LDP owner and staff on the claims process. Coach them to resolve queries timeously not to affect the credit negatively.
•  Monitoring whether stock take results were posted and what the gains and losses were – Escalate non conformances
•  Monitoring that banking is done daily and/or that payments are made
•  Provide support to the LDP by reviewing the process and identifying areas for improvement – conducting CSA and other audits when required.

Managing of accounts receivable book for the region

•  Monitoring of LDP debtors book status, identify gaps and define corrective actions for LDP owners and Third Party Distribution managers to implement.
•  To manage credit KPIs for LDP’s
•  Effective handling of claims and credits ensuring resolution as per agreed timelines, promoting a culture of “no surprises”
•  Performance of root cause analysis and implementation of process improvement initiatives to enhance future efficiency.
•  Continuous on the job coaching and training for LDP owners and their staff in areas of stock management, resolution of exceptional items and cash management.
•  Support the maintenance of a strong system of governance and control within the LDP’s.

Skills, Experience & Education    
QUALIFICATIONS / EXPERIENCE

•  Matric
•  Appropriate Finance qualification will be advantageous
•  1-2 years Settlement/ Stock experience
•  Good Excel and/or spreadsheet proficiency
•  SAP finance knowledge and experience will be advantageous.
•  Possess a thorough understanding of the operational and claims process – end to end
•  Good knowledge of the 3rd Party Distribution process end to end – operational background
•  Credit process understanding
•  Technical support, to understand the different transactions and how to resolve queries on them (VFX3, VF04)
•  Own transport and Driver’s license essential as the successful candidate will be expected to travel to the regions as per business requirements

KEY ATTRIBUTES AND COMPETENCIES

•  Account Recons
•  Excellent communication skills
•  Ability to work under pressure
•  Highly numerate
•  Strong administrative skills
•  Attention to detail
•  A high level of general computer literacy
•  Team player
•  Customer focused
•  SAP knowledge
•  Problem Solving
• General    

The advert has minimum requirements listed. Management reserves the right to use additional or relevant information as criteria for short-listing.

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Job Description    

• Coca-Cola Beverages South Africa (CCBSA) has an exciting opportunity in our Logistics department. We are looking for a talented individuals with relevant skills and experience for a General Worker role, which is based in Bloemfontein. The successful candidate will report directly to the Team Leader : Warehouse.

Key Duties & Responsibilities    
KEY PURPOSE

• The role will be responsible for sorting bottles and crates received back from customers, and/or to ensure that trucks are cleaned effectively and efficiently and/or to ensure effective and efficient waste separation, as required.

KEY OUTPUTS

•  Correctly sorted bottles and crates, in accordance with KPIs.
•  Levelled pallets and crates, in accordance with KPIs.
•  Clean trucks, in accordance with KPIs.
•  Sorted waste, in accordance with KPIs.
•  Clean and tidy working area maintained at all times.
•  Safety and housekeeping practices ensured.
•  Customer satisfaction ensured.
•  Solved situational problems.

COMPETENCIES:

• Company policies and procedures:
•  Demonstrates a thorough understanding of the appropriate company’s policies and procedures and applies them effectively in day-to-day activities.
• Customer orientation:
•  Strives for continuous customer service improvement.
•  Takes responsibility to solve customer problems.
•  Goes the extra mile for every customer.
•  Understands the impact of poor internal customer service.

Hand-eye co-ordination:

•  Manipulates objects physically with the assistance of one’s limbs and in accordance with the signals from the central nervous system.

Internal actualisation

•  Performs tasks autonomously.
•  Performs a task given and persists until completed.

Excellence orientation

•  Seeks opportunities for self-improvement.
•  Seeks to accomplish critical tasks with measurable results.
•  Encourages small and continuous improvement.
•  Constantly seeks to improve and enhance levels of service.
•  Strives to achieve deadlines and to meet customer demands.

Skills, Experience & Education    
QUALIFICATIONS / EXPERIENCE

•  Grade 12 or equivalent qualification.
•  A minimum of 6 months to 1 year experience.

General    

• The advert has minimum requirements listed. Management reserves the right to use additional or relevant information as criteria for short-listing. Interested applicants, who meet the above employee specifications, should please apply.

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Job Description    

• Coca-Cola Beverages South Africa (CCBSA) has an exciting opportunity in our Warehouse department. We are looking for talented individual with relevant skills and experience for a Warehouse Operator role, which is based in Premier. The successful candidate will report directly to the Team Leader: Warehouse in Premier.

Key Duties & Responsibilities    
To execute the activities within the warehouse according to the issued plan within the required operational efficiency standards.

•  Ensure all trucks/trailers are loaded on time & in full according to the issued plan
•  Ensure compliance to model stock layout for all SKUs
•  Ensure stock is removed from the production lines such that there are no disruptions to production due to forklift availability
•  Ensure loads are picked on time & accurately
•  Comply to housekeeping standards
•  Comply to processes
•  Achievement of personal operational efficiency standards
•  Care for assets as per standard operational practices
•  Comply with relevant stock management processes including counting of inventory daily
•  Ensure pallets are stretch wrapped according to standard

Skills, Experience & Education    

•  Grade 12/Matric with Maths
•  Must be conversant in English (as the home language or at least a first additional language)
•  6- 12 months relevant warehouse experience (load making /forklift operation)
•  Valid forklift driver licence an advantage (if candidate application successful, will be trained)
•  Clear criminal and credit check
•  Prepared to work overtime and shifts

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Key Duties & Responsibilities    
Key Output

Transactional issues and receipts: Inbound and Outbound Movements :

•  Execute the dispatching of all Primary and Secondary distribution shipments such that their respective departure times are met,
•  Ensure Secondary distribution shipments are received accurately in terms of submission of required documentation & hand held terminal (HHT),
•  Execute the accurate system-receipting of Primary distribution shipments while the correct submission of required documentation,
•  Coordinate the on-time resolution of all variances in either receipting or dispatching of PD & SD vehicles
•  Manage hardware in terms of HHT’s and related equipment are functional and checked in accordance with the asset care policy,
•  Execute the receipting/dispatching of vehicles within the standard turnaround time for the depot,
•  Coordinate that documents are submitted by drivers within the defined standards and that all documents are controlled accordingly for reconciliation and filing purposes,
•  Ensure deviations are recorded accurately while utilizing the standardized format such that resolution is possible,
•  Execute production issues and receipts on SAP on time and accurately,
•  Execute all external bottler transactions accurately & invoice accordingly

Stock Reconciliation :

•  Execute the reconciliation of all inventory movements daily: Primary Distribution, Secondary Distribution, 3rd party issues and receipts, Production issues and receipts,
•  Process daily write up’s / write downs, including breakages and salvages, trade replacements, and container destruction,
•  Perform daily stock counting process
•  Ensure compliance to all stock processes in line with the national SOP’s,
•  Care for assets as per standard operational practices,
•  Ensure system transactions are accurate & timeous,
•  Control & store documents in accordance with company policy,
•  Clear daily controls on time and in the appropriate manner

Settlement :

•  Ensure immediate settlement of all Drivers and accuracy of the SAP system in terms of elimination / resolution of errors,
•  Complete route settlement accurately and process route settlement corrections where required,
•  Maintain a route settlement correction register and ensure an acknowledgement of debt is in place for relevant unexplained Driver shortages or missing POD’s,
•  Provide credit notes / invoices to Distribution to obtain customer signatures on route settlement correction billing documents,
•  Ensure all customer POD requirements are met and maintain a missing and unsigned invoice register for any non-compliance,
•  Process and resolve customer queries daily to enable accurate customer accounts,
•  Complete system transactions accurately and on time

Chep pallet management :

•  Manage the daily call off of required Chep pallets to meet operational requirements whilst meeting required holding days on Chep
•  Accurately capture issues and receipts to and from Chep
•  Execute the Portfolio Plus to SAP reconciliation en ensure the effective resolution of differences and queries
•  Communicate customer trade balances with the aim to minimize pallet holding days

Key Attributes and Competencies

Knowledge:

•  Warehouse Processes and understanding of inter-relationships between processes
•  Settlement Processes
•  Stock Processes and all SOP’s
•  Asset Care
•  Proof of Delivery requirements
•  Extensive systems knowledge (SAP)
•  Understanding of key performance indicators within the Warehouse
•  Understanding of key performance indicators within Distribution that are impacted by the Warehouse

Skills :

•  Application of knowledge areas
•  Communicate effectively with Team leader and within team
•  Communicate effectively with Drivers and the Distribution team

Attributes / Attitudes :

•  Attention to detail
•  Accuracy
•  Self-management
•  Communication skills
•  Ability to utilize technology
•  Literate and Numerate
•  Strong customer service orientation with particular focus on service to the Driver
•  Achievement of Operational standards in terms of rate of work

Skills, Experience & Education    
Qualifications / Experience :

•  Minimum Grade 12 with mathematics and science an added advantage
•  Preferably studying towards a logistics or Transport Degree
•  Minimum of 2 years relevant experience in Logistics
•  Computer literate
•  SAP and Excel experience with be an advantage

General    

• The advert has minimum requirements listed. Management reserves the right to use additional or relevant information as criteria for short-listing. Interested applicants, who meet the above employee specifications, should please apply online.