Clinic Admin Assistant at Momentum

Role Purpose

• To provide a high-quality, on-site administrative support function to the Wellness Occupational Health team, which will assist management to achieve their strategic goals and objectives.

Requirements

• National Senior Certificate
• Relevant tertiary qualification in an administrative field would be an advantage
• At least 2-3 Years office administration experience
• Competency in MS Office applications
• The incumbent must be able to speak English and 1 other SA official language
• It is essential to be in possession of a valid driver's licence and insured vehicle
• Will be required to travel to various clinics during the week

Duties & Responsibilities

• Ensure files are kept in order and easily accessible
• Collate, compile and distribute documents to relevant stakeholders, as required, within defined standards and timeframes
• Capture patient records accurately within the specified time frame
• Attend to patients and ensure that their bookings are recorded correctly
• Arrange meetings and appointments as required
• Deliver items to service providers timeously
• Load all new clinic data accurately and within determined SLA
• Compile reports for stakeholders within defined standards and timeframes
• Ordering of stock as and when required
• Compile and update inventory lists accurately
• Responsible for the end-to-end IOD administration process
• Required to provide the above tasks at several clinics and will therefore be required to travel to other sites

Competencies

• Accountability
• Attention to detail
• Customer orientation
• Planning and organisational skills
• Teamwork and cooperation
• Good time management skills
• Excellent communication skills (both written and verbal)
• Compassionate nature