Coastal Administrator at Reflex Solutions

Job Summary

• The Team Administrator/Coordinator will be responsible for supporting the day-to-day operations of the costal technical team. This role requires excellent organizational skills, attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities

• Provide administrative support to the team, including managing support tickets, managing calendars, scheduling meetings with customers, preparing reports, and coordinating travel arrangements.
• Assist with the preparation and distribution of documents, including quotes, delivery notes, presentations, reports, and correspondence.
• Maintain accurate records and files and ensure that all documentation is up-to-date and accessible.
• Serve as a point of contact for team members and external stakeholders, and handle inquiries and requests in a timely and professional manner.
• Coordinate team activities, including site visits, support tickets, team meetings, workshops, and social events.
• Inventory management of project stock, running stock and non-stock items.
• Help to identify and implement process improvements to streamline operations and increase efficiency.
• Monitor and manage team budgets, including tracking expenses, overtime and traveling claims.

Minimum Requirements

• Formal matric qualification.
• 1 – 2 years relevant experience in administration and/or coordination
• Excellent organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail, with a focus on accuracy and completeness.
• Excellent communication and interpersonal skills, with the ability to interact with stakeholders at all levels.
• Proficient in Microsoft Office (Word, Excel, PowerPoint.
• Ability to work independently and as part of a team, with a positive attitude and willingness to learn.
• Self- starter
• Previous experience in the telecommunications industry (advantageous)
• Interested in the telecommunications industry.