Commercial Buying PA at Boxer Superstores

Minimum Requirements:

• Grade 12 and Diploma would be advantageous
• At least 2 years of relevant PA/ administrative experience supporting senior leadership, preferably in a commercial or retail environment.
• Experience in managing diaries, travel arrangements, and meetings.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organisational skills with a high level of attention to detail.
• Ability to handle confidential information with discretion.
• Excellent communication skills and a proactive approach to problem-solving.
• Valid driver’s license
• Strong communication and listening skills
• Excellent e-mail and diary management
• Effective meeting planning skills

Key Responsibilities:

PA Duties

• Efficiently manage the HOD’s diary, ensuring optimal scheduling and prioritization.
• Coordinate all travel arrangements for the HOD, including bookings and itineraries.
• Schedule and organize both internal and external meetings.
• Record accurate minutes during meetings and diligently follow up on action plans.
• Ensure timely follow-up on decisions and action points arising from various engagements.
• Assist in planning and participating in key Boxer events as required.

Administration

• Develop and maintain an effective and efficient administrative system to support team operations.
• Monitor and record all expenses, process travel claims, and liaise with Payroll to facilitate approvals.
• Manage leave application forms for the team, ensuring seamless facilitation with HR.
• Prepare relevant reports and presentations to support team activities.
• Provide additional administrative support to the team as needed.